Full Council meeting, 07/12/2021 – agenda

Agenda for a meeting of the Council taking place on Tuesday 7th December 2021 at 7.15 pm at the Methodist Hall, Bridge Street, Wellesbourne
Cllrs are summoned to deal with the following agenda.
Lynda Scriven Clerk to the Council 30th November 2021
Members of public wishing to attend the meeting are to follow the instructions below (these rules are to protect everyone in attendance):
You will be required to wear a mask during the meeting (even when seated) which may be removed in order to address the Council and reinstated immediately after, unless you have a medical exemption which you must evidence upon arrival
You will need to confirm you are covid free on the day of the meeting. If you have symptoms, you must not attend the meeting and you and your household should isolate immediately.
You should arrive between 7pm – 7.15pm
Should you wish to raise any issues with Councillors without attending the meeting in person you may do so by emailing the Clerk on Clerk@wellesbournepc.com or by telephoning the Chairman 01789 842103 no later than 4pm on the day of the meeting (you will receive an emailed/written/telephone response following the meeting)

1. Welcome and announcements

2. Apologies received

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council meetings on 2nd November 2021, 23rd November 2021

7. Matters arising from the minutes not included in the agenda

8. Open session for members of the public to raise any matters of relevance to the Parish

9. District & County Council matters
9.1 Cllr Kendall – update
9.2 *Cllr Parry – report
9.3 *Cllr O’Donnell – report

10. Planning
10.1 Permission with conditions
21/01504/FUL Single storey side extension to include internal garage and home office
At 8A Church Street Wellesbourne For Mr Dave Matthews
Planning Officer Malwina Idziak Date 26th November 2021
10.2 Applications
21/03314/VARY Vary conditions 2 and 3 of planning permission 20/02432/FUL (date of decision 05/07/2021). To allow the installation of a manager’s lodge of a dif ferent design, including approval of materials for the same Condition 2 to delete reference to: Proposed Site Plan Drawing No. 8135-A-201 Proposed Lodge Drawing No. 8135-A300 Replace with references to: Proposed Site Plan Drawing No. 8135-A-202 Proposed Container House Drawing No. 8135-A-302 Condition 3 to refer to the external materials set out on drawing 8135-A-302
At Agricultural Land, Hunscote Lane, Wellesbourne For Victoria Warr
Planning Officer Joe Brooke Date 14th December 2021

21/03628/FUL Proposed porch to north-west elevation, roof light to south-west elevation and replacement windows, doors and paving
At Manor Orchard, Bridge Street, Wellesbourne For Mr & Mrs James Ashley
Planning Officer Assistant planner Date 9th December 2021
10.3 correspondence – Pegasus/Persimmon – pre application meeting request – Cllr AP/Clerk
10.4 *Correspondence – Warwick District Council Housing and Employment Assessment – Draft Methodology Consultation
10.5 Date of next planning meetings: 8th & 15th December 2021

11. Finance Committee
11.1*Committee meeting report – Cllr RB
11.2*Record of payments made under delegated power by the Clerk as per the attached list
11.3 *Record of staff salary payments made under delegated power by the Clerk as per the attached list
11.4 Recommendation from the Finance Committee to accept the spending needs of £283,161 for 2022/23 to be reduced by general reserve requiring a precept demand to SDC of £260,000. Prop Cllr AP, 2nd Cllr DK
11.5 Consideration of timing of notification of grant application outcome to applicants – Cllr AP
11.6 Recommendation from the Finance Committee to tender for a company to set up a new compliant website with a cost of up to £2000 + vat to be paid from reserves – Prop Cllr AP 2nd Cllr AS
11.7 Management reports & Management commentary (November) – to follow
11.8 Audit
11.8.1 *Internal Audit report
11.9 Date of next meeting: 14th December 2022/18th January 2022

12. Highways, Environment & Emergency Committee – Cllr AB
12.1 Chairman’s comments – Cllr Blake
12.2 Electric charge points – approach from company to provide charging points to the parish update – Cllr AP
12.3 *WWFAG update
12.4 Date of next meeting: 8th February 2022

13. Community Facilities Committee – Cllr AP
13.1*Committee meeting Chairman’s report – Cllr AP
13.2 Christmas light display update– Cllr AP
13.3 Public Open Space land transfers (Persimmon) – update Cllr AP
13.4 Lease/Deed of Covenant and Gifted land adjoining Dog Close update – Cllr AP
13.5 Planning for Newbold Road land update – Cllr AP
13.6 *Recommendation to approve the quote from Thomas Fox for tree and hedge works at Dovehouse play area of £880.00 + vat – prop Cllr AP
13.7 Date of next meeting 11th January 2022

14. Office & Staffing Committee
14.1 Committee Chairman’s update – Cllr AP
14.2 Date of next meeting: 25th January 2021

15. Governance Review – update– Cllr AP

16. Wellesbourne Matters AGM update – Cllr AP

17. Wellesbourne & Walton News – Christmas lights switch on

18. Cllrs & Clerk exchange of information

19. Dates of next meetings
4th January 2022 Full Council
11th January 2022 Community Facilities
14th December 2021 Finance Committee (only if precept not set)
18th January 2022 Finance Committee
8th February 2022 HEE
25th January 2022 Office & Staffing