Highways, Environment & Emergency Committee meeting, 12/10/2021 – minutes

Minutes for a meeting of the Highways , Environment and Emergency Committee on Tuesday 12th October 2021 at 7.15pm at the Methodist Hall, Bridge Street, Wellesbourne
Present: Chairman: Cllr Mrs Prior Councillors: Blake, Barton, Cannon Clerk: Mrs Scriven Members of public: 4

1. Welcome & Announcements – Cllr Jackson would be taking approved leave until 3rd January 2022.
Welcome was extended to newly co-opted Cllr Dan Barton.

2. Apologies received – Cllrs Mrs Bolton, Jackson, Keogh-Bywater

3. Confirmation of the order of the Agenda – add new item of correspondence re HGVs, add appointment of Chairman and Vice
Chairman – agreed

4. Appointment of Chairman and appointment of Vice Chairman
Cllr Prior nominated Cllr Blake for Chairman – no other nominations received (Cllr AB confirmed) Prop Cllr AP, 2nd Cllr OC carried
Cllr Prior nominated Cllr OC for Vice Chairman – no other nominations received (Cllr OC confirmed) Prop Cllr AP, 2nd Cllr AB carried

5. Identification of any items that might be resolved for confidential session – none

6. Declarations of Interest – none

7. Minutes of the meeting on 27th April 2021 – Agreed (Prop Cllr OC, 2nd Cllr AB, carried)

8. Matters arising – (not on the agenda) – none

9. Open Session for members of the public to raise any matters of relevance to the Parish
Mr & Mrs Stanley, Charlecote Road, raised concerns about the HGVs using the village as a cut through to the M40 and A429 and the subsequent degradation of the highway resulting in the road being dug up by service providers which had included gas, electric and water providers over the last 12 months. Noise nuisance was also a concern from the increased traffic using the village as a cut through, including noise from empty car transporters. They asked if there were any long term plans for isolating the village from these HGVs.
Mr Hatcher, Kineton Road, asked if there were any plans by WCC for an eastern bypass, especially if the land currently used as allotments and the surrounding land were to be built upon, and if Wellesbourne could introduce chicanes or traffic calming measures similar to those used on the A422 at Ettington.
Cllr Prior said that WCC had moved away from hard traffic calming measures due to problems with noise and cost and instead were looking at soft landscaping as more effective traffic calming such as planting trees and shrubs on traffic islands.

10. Highways Issues
10.1 20’s Plenty Speed Campaign update – This had received a mixed response from residents but there had been a notable slowing
of some of the traffic on Bridge Street. The campaign material would be used in differing locations for maximum impact.
10.2 Correspondence – request for more deer signs around the parish – WCC confirmed they were no longer erecting these signs
10.3 Correspondence – concern about the speed of traffic in the parish – Several residents and Cllrs had raised concern about the
speeds of traffic travelling through the village and the associated dangers to road users and pedestrians. Many estate roads as well
as the main through roads were subject to unreasonable or dangerous speeds despite increased signage. The concerns had been
raised with the local police who had carried out some additional patrols locally and were working with the Speed Aware team of
volunteers to use the speed detection device locally.
ACTION: Arrange a multi-agency meeting with the Police, County Council Highways Dept, County Cllr O’Donnell and Parish Council to discuss the concerns & possible remedial actions to address the issues raised By: Office
10.4 Correspondence – modified vehicles racing outside King’s Head on Warwick Road – the local SNT attended the public house and drivers known to them offering words of advice. The Clerk had written to the General Manager at the Kings Head requesting they oversee patrons leaving their accommodation were behaving appropriately outside their premises and were not causing problems to the neighbouring properties.
10.5 & 10.6 Correspondence – HGV’s missing the WDP and turning dangerously on Loxley Road and nearby estate roads and
antisocial noise from HGV’s using Kineton Road during early hours of the morning – to be dealt with as one item – agreed
HGVs continued to miss the Distribution Park entrance, mostly due to old SatNav systems which had not been updated so still
showed the old entrance to the WDP. This lead to HGVs turning into the estate roads to carry out a “U” Turn or HGVs driving
through the estate roads looking for a way to get out. Damage had been caused to the layby centre island on Loxley Road by
HGVs attempting to carry out a three point turn on the blind bend, following recent repair, the concrete and kerbing had once
again been ripped out. Lorries using the village as a cut through from and to the M40/A429 were disturbing residents from their
sleep at 2.00am, especially along Kineton Road, Church Street, Warwick Road, Charlecote Road route out of Wellesbourne,
mainly empty transporters, and then by 5am or 6am other haulage companies travelling to local depots. Several residents
complained of their properties shaking from the passing HGVs and of serious cracking to their property walls. One resident had
collected a list of HGVs driving though at unreasonable times.
ACTION: Write to all haulage companies whose name had been provided including photographs of dangerous manoeuvres where available asking them to update SatNav or to better advise the drivers, write to all hauliers using the village during unsociable hours to explain what was happening and asking if they might use a more suitable route, or if not, to avoid the village during these hours, add the issue with HGVs to the discussion at the multi-agency meeting, request to attend the management meeting of WDP again to raise the issues with HGVs travelling to and from the site.
Request again that WCC place a visual direction sign of a lorry on the A429 approach to the WDP By: Office
10.7 Correspondence – Anti-social parking and highway obstruction at Church Walk/Chestnut Square – This continued to be an issue due to the number of residents vehicles as well as commercial vehicles being parked and those attending the public house. It was noted that provided vehicles are road taxed and insured they were entitled to park on the highway, and no known covenants were in place to prevent commercial vehicles parking in the area. Cllrs were concerned that emergency vehicles could not access the lower end of Church Walk should they be required and had approached residents in the past to park considerately.


ACTION: Report to the local SNT again By: Office
10.8 Problems with vehicles travelling the wrong way round the one-way system (Church Street) update – daily occurrences of vehicles travelling round the one-way system in the wrong direction were still a problem. Cllrs agreed the area was well signed and were at a loss as to what could be done to rectify this problem.
10.9 Lack of roadside verge/traffic island maintenance by WCC – the verges had since been cut back but it was noted that the hedges on the
Loxley Road exit from Dovehouse Drive were obscuring the vision splay to safely exit onto Loxley Road
ACTION: Request hedge cut back by WCC By: Office

11. Footpath Issues
11.1 Lack of maintenance of footpaths running between estate roads and public footpaths – it was noted that despite job numbers being given
to reports of footpaths requiring maintenance, the works had not been carried out.
ACTION: Contact WCC and request dates or timescales as to when the reported works will be carried out and make complaint about the length of time taken from allocation of works to its completion. By: Office

12. Environment
12.1 Wellesbourne Flood Action Group Report – noted

13. Budget 2021/2022
13.1 Budget review – in accordance with the management report, spending for the committee appeared as forecast.
13.2 Budget proposals 2022/23 for discussion & submission to Finance Committee (23/11/21) – Cllrs reviewed the budget areas and set the
budget at £32,300.

14. Lengthsman
14.1 Lengthsman update – The scheme still had £3789.37 remaining from the WCC funds.
The allocated fund balances of each parish were as follows:
Wellesbourne 688.75
Loxley 751.25
Ashorne & Newbold Pacey 271.57
Moreton Morrell 777.50
Admin (insurance/travel/equipment) 1300.30

15. Cllr, Clerk and members exchange of information
Cllr Blake – none
Cllr Cannon – none
Cllr Barton – none
Clerk – none
Cllr AP – reported fly tipping at Walton ford to SDC streetscene dept.

16. Date of next meeting – 30th November 2021

There being no further business to discuss, the meeting closed at 8.40pm



(completed 13/10/21)