Full Council meeting, 02/11/2021 – agenda

Agenda for a meeting of the Council taking place on Tuesday 2nd November 2021 at 7.15 pm at the Methodist Hall, Bridge Street, Wellesbourne
Cllrs are summoned to deal with the following agenda.
Kate Skinner Acting clerk to the Council 27th October 2021
Members of public wishing to attend the meeting are to follow the instructions below (these rules are to protect everyone in attendance):
You will be required to wear a mask during the meeting (even when seated) which may be removed in order to address the Council and reinstated immediately after, unless you have a medical exemption which you must evidence upon arrival
You will need to confirm you are covid free on the day of the meeting. If you have symptoms, you must not attend the meeting and you and your household should isolate immediately.
You should arrive between 7pm – 7.15pm
Should you wish to raise any issues with Councillors without attending the meeting in person you may do so by emailing the Clerk on Clerk@wellesbournepc.com or by telephoning the Chairman 01789 842103 no later than 4pm on the day of the meeting (you will receive an emailed/written/telephone response following the meeting)

1. Welcome and announcements

2. Apologies received

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council meetings on 5th October 2021, 19th October 2021

7. Matters arising from the minutes not included in the agenda

8. Open session for members of the public to raise any matters of relevance to the Parish

9. District & County Council matters
9.1 Cllr Kendall – update
9.2 *Cllr Parry – report
9.3 *Cllr O’Donnell – report

10. Planning
10.1 Applications
21/03073/FUL Single storey extension to sides.
At 2 Valletta Way, Wellesbourne, CV35 9TB, For Ms Leanne Schneider-Rose
Planning Officer Assistant planner Date 10 November 2021.
21/03249/FUL Ground floor rear conservatory extension
At 43 Hammond Green For Mrs Anderson
Planning Officer Assistant Planner Date 12 November 2021.
21/03274/FUL Replacement of 3no. velux roof windows with 2no. dormer windows (to be carried out in conjunction with stripping and re-laying roof tiling and associated repairs)
At 4 Chestnut Square For Mr Phil Thomas
Planning Officer Malwina Idziak Date 12 November 2021.
10.2 Date of next planning meeting – 10th November 2021, 24th November 2021

11. Finance Committee
11.1 Committee meeting update – Cllr RB
11.2*Record of payments made under delegated power by the Clerk as per the attached list
11.3*Record of staff salary payments made under delegated power by the Clerk as per the attached list
11.4*Management reports & Management commentary (September)
11.5 Audit
11.5.1 Internal Audit arrangements update – Clerk
11.5.2 External Audit 2020/2021 update – Clerk
11.6 *Council powers to award grants – Cllr RB
11.7 Date of next meeting: 23rd November 2021

12. Highways, Environment & Emergency Committee – Cllr SJ
12.1 Chairman’s update – Cllr AP
12.2 *Electric charge points – approach from company to provide charging points to the parish – Cllr AP
12.3 Date of next meeting: 30th November 2021

13. Community Facilities Committee – Cllr AP
13.1 Committee meeting Chairman’s update – Cllr AP
13.2 Community Events Fund (£5000 plus funding for publicity) – to purchase a central 3D Christmas light display update– Cllr AP/Clerk
13.3 Public Open Space land transfers (Persimmon) – update Cllr AP
13.4 Lease and Gifted land adjoining Dog Close update – Cllr AP
13.5 Planning for Newbold Road land update – Cllr AP
13.6 *Recommendation to approve the amended quote from Thomas Fox for the Newbold Gate repair of £1749.23 + vat – prop Cllr AP
13.7 *Recommendation to accept the offer of the mobile skate ramp from Stratford District Council – prop Cllr AP
13.8 *Wellesbourne Sports Association AGM – Cllr AP
13.9 Date of next meeting 9th November 2021

14. Office & Staffing Committee
14.1 *Committee Chairman’s report – Cllr AP
14.2 Policies
14.2.1 *Recommendation to adopt the Equal Opportunities policy, Appraisal policy and Fire Risk/Evacuation policy – Prop Cllr AP
Date of next meeting: 25th January 2022

15. Remembrance Sunday Service – Cllr AP

16. *Governance Review – discussion document– Cllr AP

17. PA System – arrangements made update – Cllr AP

18. Annual Parish Meeting (Arrangements) – Cllr AP

19. Wellesbourne & Walton News

20. Cllrs & Clerk exchange of information

21. Dates of next meetings
7th December 2021 Full Council
9th November 2021 Community Facilities
23rd November 2021 Finance Committee
30th November 2021 HEE
25th January 2022 Office & Staffing