Full Council meeting, 05/10/2021 – agenda

Agenda for a meeting of the Council taking place on Tuesday 5th October 2021 at 7.15 pm at the Methodist Hall, Bridge Street, Wellesbourne
Cllrs are summoned to deal with the following agenda.
Lynda Scriven Clerk to the Council 24th September 2021
Members of public wishing to attend the meeting are to follow the instructions below (these rules are to protect everyone in attendance):
You will be required to wear a mask during the meeting (even when seated) which may be removed in order to address the Council and reinstated immediately after, unless you have a medical exemption which you must evidence upon arrival
You will need to confirm you are covid free on the day of the meeting. If you have symptoms, you must not attend the meeting and you and your household should isolate immediately.
You should arrive between 7pm – 7.15pm
Should you wish to raise any issues with Councillors without attending the meeting in person you may do so by emailing the Clerk on Clerk@wellesbournepc.com or by telephoning the Chairman 01789 842103 no later than 4pm on the day of the meeting (you will receive an emailed/written/telephone response following the meeting)

1. Welcome and announcements

2. Apologies received

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council meetings on 7th September, 28th September 2021

7. Matters arising from the minutes not included in the agenda

8. Open session for members of the public to raise any matters of relevance to the Parish

9. District & County Council matters
9.1 Cllr Kendall – update
9.2 *Cllr Parry – report
9.3 *Cllr O’Donnell – report

10. Planning
10.1 Permission with conditions
21/01366/FUL Convert existing modern barn to no 2 dwellings
At Walton Wood Farm, Fosse Way, Walton For Mr R Orton Coltwood Limited
Planning Officer Joe Brooke Date 22nd September 2021
21/02477/FUL Single storey rear extension
At 24 Redhilll Close For Mr Jon Cox
Planning Officer Malwina Idziak Date 24th September 2021
10.2 Applications
21/02663/FUL Installation of lighting columns (retrospective) and bollard style light
At Shah’s restaurant, Charlecote Road, Wellesbourne For Mr S Hussain
Planning Officer Paul Thompson Date 6th October 2021
21/02881/TREE T1 and T2 willow x 2 – reduce to old heights and shape removing approx. 3-4metre sections
At 4 Peacock Court, Wellesbourne For Mr Mark Newall – Newall Tree Care Ltd
Planning Officer Assistant Planner Date 6th October 2021
21/03003/TREE T1 – field maple – Remove T2 – field maple – Remove T3 – field maple – Remove T4 – field maple – Remove
At 2 Long Ground, Wellesbourne For Mr Chris Wyatt CTS Forestry
Planning Officer Ruth Rose Date 19th October 2021
10.3* Consultation document – proposed merger of SDC and WDC to become South Warwickshire Council – discussion
10.4 Date of next planning meeting –13th & 27th October 2021

11. Finance Committee
1.11 Committee meeting update – Cllr AS
11.2*Record of payments made under delegated power by the Clerk as per the attached list
11.3 *Record of staff salary payments made under delegated power by the Clerk as per the attached list
11.4 * Management reports & Management commentary (August) and SAGE report (September)– RFO
11.5 Audit
11.5.1 Internal Audit arrangements update – Clerk
11.5.2 External Audit 2020/2021 update – Clerk
11.6 Recommendation to vire from General Reserves an additional £734.00 to pay the unexpected rise in the Council tax invoice for the village car park due to the revaluing the car park facility at a higher price by the Valuations Office.
11.7 Date of next meeting: 23rd November 2021

12. Highways, Environment & Emergency Committee – Cllr SJ
12.1 Chairman’s update – Cllr SJ
12.2 Date of next meeting: 12th October 2021

13. Community Facilities Committee – Cllr AP
13.1 Chairman’s update – Cllr AP
13.2 Community Events Fund (£5000 plus funding for publicity) – to purchase a central 3D Christmas light display update– Cllr AP/Clerk
13.3 Public Open Space land transfers (Persimmon) – update Cllr AP/Cllr RB
13.3.1 *Recommendation the Parish Council takes over the Public Open Spaces (POS) on The Grange and Mountford Place developments with the agreed associated commuted sums of £300,00.00 and £146,844.00 towards the costs of 20 years maintenance (including £50k for the replacement of play equipment) as per the agreed maps – Prop Cllr AP, 2nd Cllr RB
13.4 Gifted land adjoining Dog Close update – Cllr AP
13.5 Planning for Newbold Road land update – Cllr AP/Clerk
13.6 *Correspondence regarding grass cutting on Dovehouse Estate
13.7 Date of next meeting 9th November 2021

14. Office & Staffing Committee
14.1 *Report on annual leave – Clerk
14.2 Date of next meeting: 19th October 2021

15. Remembrance Sunday Service – Cllr AP

16. Governance Review – discussion – Cllr AP

17. P.A System – discussion on collection, set up and use of at meetings – Cllr AP

18. Wellesbourne & Walton News

19. Cllrs & Clerk exchange of information

20. Dates of next meetings
2nd November 2021 Full Council
12th October 2021 HEE
19th October 2021 Office & Staffing
9th November 2021 Community Facilities
23rd November 2021 Finance