Full Council meeting, 07/09/2021 – agenda

Agenda for a meeting of the Council taking place on Tuesday 7th September 2021 at 7.15 pm at St Peter’s Church, Wellesbourne
Cllrs are summoned to deal with the following agenda.
Lynda Scriven Clerk to the Council 1st September 2021
Members of public wishing to attend the meeting are to follow the instructions below (these rules are to protect everyone in attendance):
You will be required to wear a mask during the meeting (even when seated) which may be removed in order to address the Council and reinstated immediately after, unless you have a medical exemption which you must evidence upon arrival
You will need to confirm you are covid free on the day of the meeting. If you have symptoms, you must not attend the meeting and you and your household should isolate immediately.
You should arrive between 7pm – 7.15pm
Should you wish to raise any issues with Councillors without attending the meeting in person you may do so by emailing the Clerk on Clerk@wellesbournepc.com or by telephoning the Chairman 01789 842103 no later than 4pm on the day of the meeting (you will receive an emailed/written/telephone response following the meeting)

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council meetings on 20th July 2021, 3rd August 2021, 10th August 2021

7. Matters arising from the minutes not included in the agenda
7.1 Repair Club update – Cllr AP
7.2 Café tables blocking footway update – Clerk

8. Open session for members of the public to raise any matters of relevance to the Parish

9. District & County Council matters
9.1 Cllr Kendall – update
9.2 *Cllr Parry – report
9.3 *Cllr O’Donnell – report

10. Planning
10.1 Permission with conditions
21/02269/TREE T1 – conifer – fell
At 31 Chapel Street For Mr Rupert Daffern
Planning Officer Ruth Rose Date 19th August 2021
Consent with conditions – work carried out within 2 years, all work carried out to BS3998, 2010 which is the British Standard Recommendations for tree work. Request consideration for replacement planting of suitable small tree species or large shrub species.
10.2 Applications
21/02601/FUL Erection of a single storey side and rear extension to existing detached double garage, forming new garage and garden store.
At Walnut Tree Cottage, 1 Walton Way, Wellesbourne For Matthew Lower
Planning Officer Assistant Planner Date 14th September 2021
21/02602/TREE T1 – Walnut – lift crown up to 8 metres T2 – Ash – lift crown up to 8 metres
At The Stags Head, 1 Chestnut Square, Wellesbourne For Mr Adam Smith
Planning Officer Assistant planner Date 14th September 2021
21/02604/TREE T3 – Ash – Lift the crown up to height of 8 metres
At 5 Chestnut Square Wellesbourne For Mr Adam Smith
Planning Officer Assistant planner Date 14th September 2021
21/02712/TREE T1 – T4 lime – Reduce back to suitable growth points, branches overhanging No.6 Bridge Street by approx. 2 to 3m.
T5 – Cherry plum – Remove tree and cut stem at ground level
At Orchard House, 8 Bridge Street, Wellesbourne For Bill Unsworth
Planning Officer Assistant Planner Date 16th September 2021
21/02475/LDE Confirmation that the use of the buildings (now known as The Bothy, Garden Cottage and Mews Cottage) as three separate dwelling houses has occurred for a continuous period which began more than four years prior to the application date.
At Wellesbourne Hall, Stratford Road, Wellesbourne For Mr Harminder Dhinsay
Planning Officer Louise Casey Date 21st September 2021
10.3 Possible land transfers (Persimmon)
10.4 Planning responses from WWPC – Discussion to agree the procedure for how WWPC responds to planning applications
10.5 Date of next planning meeting – 15th & 22nd September 2021

11. Finance Committee
1.11 *Record of payments made under delegated power by the Clerk as per the attached list
11.2 *Record of staff salary payments made under delegated power by the Clerk as per the attached list
11.3 * Management reports (July) & Management commentary (June) – RFO
11.4 *Notes of the Finance Teams meeting 20th August 2021 – Cllr RB
11.4.1 *Explanation report on unexpected Council tax demands for village car park
Recommendation to vire £748.50 from general reserves to meet the unexpected Council Tax demand for the village car park for 2021/22
Recommendation to approve the payments (due by 18/8/21) for back dated Council tax on the village car park totalling £1607.30, made by the Clerk in consultation with the Chairman to avoid incurring late payment penalty/Court summons, and the vire of the remaining Youth Hut council tax budget of £1050 and £557.30 from general reserves to meet those unexpected charges. Prop Cllr AP, 2nd Cllr AS

Prop Cllr AP
11.5 External Audit 2020/2021– update Clerk
11.6 Date of next meeting: 21st September 2021

12. Highways, Environment & Emergency Committee – Cllr SJ
12.1 20’s plenty campaign – update Cllr SJ
12.2 Feedback from meeting with County Highways/Police/Parish Council/District Cllr/County Cllr regarding traffic speed concerns on A429 and around the parish – Cllr SJ/AP
12.3 *Report from Wellesbourne & Walton Flood Action Group (WWFAG)
12.4 Date of next meeting: 12th October 2021

13. Community Facilities Committee – Cllr AP
13.1 Committee meeting update – Cllr AP
13.2 Christmas lighting – addition of new timers for street displays update – Clerk/Cllr AP
13.3 Community Events Fund (£5000 plus funding for publicity) – Suggestion to purchase a central 3D Christmas light display – Cllr AP
13.4 Possible land transfers (Persimmon) update – Cllr AP
13.5.1 Dog Close working party meeting update– Cllr AP
13.5.2 Gifted land adjoining Dog Close update – Cllr AP
13.5.3 Planning for gifted land adjoining Dog Close update- Cllr AP
13.6 Planning for Newbold Road land update – Cllr AP/Clerk
13.7 Problems with bird fouling on swings and slides at Mountford and Dovehouse play areas – Clerk
13.8 Date of next meeting 28th September 2021

14. Reopening of Council Offices
14.1 *Report on return to office working and opening to public – Clerk

15. Apologies for absence
15.1 * Background reports – Cllr RB/Clerk
Recommendation to change the heading Apologies for absence to “acceptance of apologies” Prop Cllr RB

16. Wellesbourne & Walton News

17. Cllrs & Clerk exchange of information

18. Dates of next meetings
21st September 2021 Finance
28th September 2021 Community Facilities
5th October 2021 Full Council
12th October 2021 HEE