Full Council meeting, 20/07/2021 – agenda

Agenda for a meeting of the Council taking place on Tuesday 20th July 2021 at 7.15 pm at St Peter’s Church, Wellesbourne
Cllrs are summoned to deal with the following agenda.
Lynda Scriven Clerk to the Council 13th July 2021
Members of public wishing to attend the meeting are to follow the instructions below (these rules are to protect everyone in attendance):
You will be required to wear a mask during the meeting (even when seated) which may be removed in order to address the Council and reinstated immediately after, unless you have a medical exemption which you must evidence upon arrival
You will need to confirm you are covid free on the day of the meeting. If you have symptoms, you must not attend the meeting and you and your household should isolate immediately.
You should arrive between 7pm – 7.15pm
Should you wish to raise any issues with Councillors without attending the meeting in person you may do so by emailing the Clerk on Clerk@wellesbournepc.com or by telephoning the Chairman 01789 842103 no later than 4pm on the day of the meeting (you will receive an emailed/written/telephone response following the meeting)

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. Confirmation of the minutes of the Council meetings on 22nd June 2021

7. Matters arising from the minutes not included in the agenda
7.1 External Audit – update Clerk

8. Open session for members of the public to raise any matters of relevance to the Parish

9. District & County Council matters
9.1 Cllr Kendall – update
9.2 *Cllr O’Donnell – report

10. Future Council meetings
10.1 Discussion of PC meeting arrangements going forward – Cllr AP

11. Planning
11.1 Decisions
11.2 Permission with conditions
11.3 Applications
21/02269/TREE T1 – Conifer fell
At 31 Chapel Street, Wellesbourne For Mr John Batchelor – Allscope property maintenance
Planning Officer Assistant Planner Date 3rd August 2021
11.4 Pre-planning meeting with Developers for Wellesbourne Hall – update Cllrs AP/RB

12. Possible land transfers (Persimmon)
12.1 Meeting with Persimmon – update Cllr AP

13. Finance Committee
13.1 *Record of payments made under delegated power by the Clerk as per the attached list
13.2 *Record of staff salary payments made under delegated power by the Clerk as per the attached list
13.3 * Management reports (May) – RFO
13.4 Date of next meeting: to be agreed

14. CILS Expenditure
14.1 Consideration of CILS fund expend for community benefit – Cllr AP
14.1.1 * Speed Aware Campaign – Quote for speed recognition camera device from Warwickshire Police
Recommendation to purchase Speed Aware camera for the use of the newly trained Speed Aware Campaign team from the CILS Prop Cllr AP
14.2 * Xmas lighting – Quote for maintenance/addition of new timers for street displays
Recommendation to proceed with replacement timers and installation of new timers where required from the CILS Prop Cllr AP

15. Highways, Environment & Emergency Committee – Cllr SJ
15.1 Working party meeting update – Cllr SJ
15.2 Consideration of response to WCC in relation to the possible introduction of 20mph limits in residential areas – Cllr SJ/AP
15.3 *Consideration of expansion of the 20s Plenty where people live campaign – Quote
Recommendation to accept the quote to purchase further 20s Plenty where people live campaign signage using funds vired from general reserves up to £700 (underspend from the HEE budget of £700 that went into general reserve as campaign not ready at year end) Prop Cllr SJ
15.4 Highway safety concerns about the A429 – consideration of report to WCC (to include residents concerns) – Cllr SJ/AP
15.5 Date of next meeting: to be agreed

16. Community Facilities Committee – Cllr AP
16.1 Dog Close working party meeting update– Cllr AP
16.2 *Consideration of fences at Dog Close – Quotes
Recommendation to accept one of two quotes obtained for the fence work to commence at Dog Close Prop Cllr AP
16.3 *Consideration of costs associated with gifted land adjoining Dog Close
Recommendation for the Council to accept associated legal fees for transfer of the land adjoining Dog Close into PC ownership of £950.00 + vat (£190.00) as well as Land Registry disbursements of £18.00 + vat (£3.60) total of £1161.60 gross (payable regardless of whether the transfers complete) from reserves Prop Cllr AP
16.4 * Consideration of payment of RICS valuation to ascertain if Capital Gains Tax would be payable on the transfer of ownership of land adjacent to Dog Close
Recommendation the Council pays for the RICs valuation if required up to the value of £2000 from reserves Prop Cllr AP

17. Reopening of Council Offices
17.1 *Report on considerations for staff return to office working and suggestion for screen
Recommendation the staff return to work in the office on 16th August 2021 – pending no change in Covid regulations
Recommendation that a screen be purchased for the office stable door from general reserves up to £1500 + Vat Prop Cllr AP

18. Wellesbourne & Walton News

19. Cllrs & Clerk exchange of information

20. Dates of next meeting to be agreed – (Dependent on Government Covid regulations & outcome of discussion at item 10)
3rd August 2021 Full Council
13th July 2021 HEE
27th July 2021 Finance