Full Council meeting, 22/06/2021 – agenda

Agenda for a meeting of the Council taking place on Tuesday 22nd June 2021 at 7.15 pm at St Peter’s Church, Wellesbourne
Cllrs are summoned to deal with the following agenda.
Lynda Scriven Clerk to the Council 14th June 2021
Members of public wishing to attend the meeting are to follow the instructions below (these rules are to protect everyone in attendance):
• Inform the Council Chairman or Clerk at the earliest possible time that you will be attending the meeting (In line with current legislation, only 6 members of public will be permitted into the meeting so it is very important that you book your place)
• You will be required to wear a mask during the meeting (even when seated) which may be removed in order to address the Council and reinstated immediately after, unless you have a medical exemption which you must evidence to the door keeper upon arrival
• You will need to confirm you are covid free on the day of the meeting. If you have symptoms, you must not attend the meeting and you and your household should isolate immediately.
• You should arrive between 7pm – 7.15pm, give your name and contact details (telephone number & address), you will be taken to an allocated seat at the venue and you must not leave that seat for another (if you are late arriving you must knock and wait at the door, someone will attend to you)
• Should you wish to leave during the meeting, you should raise your hand and await assistance to leave safely – you must not leave your seat without being chaperoned by the organiser
• Should you wish to raise any issues with Councillors without attending the meeting in person you may do so by emailing the Admin Assistant on Adminassistant@wellesbournepc.com or by telephoning the Chairman 01789 842103 no later than 4pm on the day of the meeting (you will receive an emailed/written/telephone response following the meeting)

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. Confirmation of the minutes of the Council meetings (virtual) on 4th May 2021

7. Matters arising from the minutes not included in the agenda
7.1 *Bollards on service road at rear of shops on Newbold Road update – Clerk
7.2 *Post Office – part time opening hours/staffing issues – Clerk

8. Open session for members of the public to raise any matters of relevance to the Parish

9. Asset Register
Recommendation to approve the amended Council Asset Register Prop Cllr AP, 2nd Cllr AS

10. Internal Audit Report
Recommendation to approve the Internal Audit report Prop Cllr AP, 2nd Cllr AS

11. Annual Governance and Accountability Return -AGAR 2020/2021
11.1 Consideration of the AGAR and associated additional required information documents
Recommendation to approve Section 1 of the Year End AGAR 2020/2021 Prop Cllr AP, 2nd Cllr AS
Recommendation to approve Section 2 of the Year End AGAR 2020/2021 and additional required documents for External Audit Prop Cllr AP, 2nd Cllr AS

12. Finance Committee
12.1 *Record of payments made under delegated power by the Clerk as per the attached list
12.2 *Record of staff salary payments made under delegated power by the Clerk as per the attached list
Recommendation to continue to delegate the processing of payments by bank transfer on behalf of the Council to the Clerk during the pandemic recovery period for the next 6 months, to be reviewed again in Full Council in January 2022. Prop Cllr AP, 2nd Cllr AS
12.4 * Management reports – RFO
12.5 Date of next meeting: 27th July 2021

13. Highways working party
13.1 Working party meeting update – Cllr SJ

14. Dog Close working party
14.1 Working party meeting update– Cllr AP

15. Risk Assessment – reopening of Council Offices – Cllrs AS/MKB
15.1 *Risk Assessment report for consideration of staff return to office working
Recommendation to adopt the Risk Assessment taking into account any further suggestions from Staff or Councillors deemed necessary for the health and wellbeing of employees, Councillors or members of the public entering the office on Council business Prop Cllr AS, 2nd Cllr AP

16. Correspondence – South Warwickshire Local Plan – Scoping and Call for Sites consultation
16.1 Councillor response feedback – Cllr AP

17. Cllrs & Clerk exchange of information

18. Dates of next meeting (Dependant on Government Covid regulations)
6th July 2021 Full Council
13th July 2021 HEE
27th July 2021 Finance