Virtual Annual Meeting of the Parish Council, 04/05/2021 – agenda

WELLESBOURNE & WALTON PARISH COUNCIL
Agenda for a virtual Annual Meeting of the Council taking place on Tuesday 4th May 2021 at 7.00pm via ZOOM online meeting facility
Cllrs are summoned to deal with the following agenda.
Kate Skinner Acting Clerk to the Council 27th April 2021
Members of public wishing to listen to the meeting or speak in public open session may do so by logging in and requesting to join the meeting using the information below. (You will need to download Zoom to your computer/laptop or download the mobile phone App)
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Meeting ID: 846 2036 1016
Passcode: Council21

1. Election of Chairman (currently Cllr Prior)

2. Chairman’s Declaration of Acceptance of Office

3. Election of Vice Chairman (currently Cllr Bolton)

4. Welcome and announcements

5. Approval of Apologies for Absence

6. Consideration of Council documents
6.1 Approval of Standing Orders
6.2 Approval of Financial Regulations
6.3 Approval of Complaints procedure
6.4 Approval of FOIA policy
6.5 Approval of GDPR policy
6.6 Approval of Press /Media policies

7. Committees 2021/22
7.1 Consideration of committee structure
7.2 *Consideration of committee membership
7.3 Consideration of committee Chairmen

8. Working Parties
8.1 Consideration of current working party structure
8.2 Consideration of working party membership

9. Nominations for representation to other Bodies 2021/22

10. Signatories for finance
10.1 Recommendation to approve delegated signatories

11. Calendar of Meetings
11.1 *May – April 2021/22

12. Declarations of Interest

13. Confirmation of the order of the agenda

14. Identification of any items that might be resolved for confidential session

15. *Confirmation of the minutes of the Council meetings (virtual) on 6th April 2021 and 30th March 2021

16. Matters arising from the minutes not included in the agenda

17. Police Matters

18. Open session for members of the public to raise any matters of relevance to the Parish
19. District & County Council matters
19.1 Cllr Kendall – update
19.2 *Cllr Parry – report

20. Planning
20.1 Applications
21/00811/FUL Erection of a 4m x 3m timber framed garden gazebo behind existing leylandii hedge at the front north west corner of the front garden
At 16 Church Street For Mr And Mrs David Tilley
Planning Officer Assistant Planner Date 13/05/2021
20.2 Date of next Planning Committee meeting 12th and 26th May 2021

21. *Removal of permission for virtual meetings – planning ahead – Cllr AP

22. Finance Committee
22.1 Chairman’s update– Cllr RB
22.2 *Record of payments made under delegated power by the Clerk as per the attached list
22.3 *Record of staff salary payments made under delegated power by the Clerk as per the attached list
22.4 Resolution to pay the previously agreed 21/22 grants to recipients once the initial tranche of the precept has been received – Cllr RB
22.5 Consideration of the conditions to be attached to the payment of the 21/22 grant to WSCC
22.6 Resolution to allow the use of council premises on a rent-free basis to Chedhams Yard, access being dependent on government guidelines affecting the reopening of the office – Cllr RB
22.7 Resolution to allow the use of council premises on a rent-free basis to CAB, access being dependent on government guidelines affecting the reopening of the office- Cllr RB
22.8 Resolution to allow the use of council premises on a rent-free basis to WSCC, access being dependent on government guidelines affecting the reopening of the office- Cllr RB
22.9 Consideration of the request by the RFO for software to assist in dealing with invoices
22.10 Date of next meeting – 11th May 2021

23. Highways, Environment & Emergency Committee
23.1 Chairman’s update – Cllr SJ
23.2 Date of next meeting – 25th May 2021

24. Community Facilities Committee
24.1 Chairman’s update – Cllr AP
24.2 Recommendation to approve up to £1200 for asbestos removal at the Youth Hut – Prop Cllr AP
24.3 Recommendation to approve up to £1000 for water supply disconnection at the Youth Hut – Prop Cllr AP
24.4 Date of next meeting – 18th May 2021

25. Office & Staffing

26. Correspondence

27. Wellesbourne & Walton News

28. Cllrs & Clerk exchange of information

29. Dates of next meetings
1st June 2021 Full Council
18th May 2021 Community Facilities
25th May 2021 HEE
11th May 2021 Finance