Virtual Full Council meeting, 02/02/2021 – minutes

Minutes for a virtual meeting of the Council on Tuesday 2nd February 2021 at 7.00pm via ZOOM online meeting facility
Present: Chairman: Cllr Mrs Prior Councillors: Blake, Mrs Bolton, Dipple, Harte, Jackson, Keogh-Bywater Clerk: Mrs Scriven District/County Cllrs: 1 Members of public: 3 (Mrs Dane, Mr Cowcher, Mr Hargis)

1. Welcome and announcements – SDC had confirmed no election had been requested enabling the Council to proceed to co-option.
During the previous co-option, two very strong candidates came forward for a single vacancy and SDC advised the Council could approach this person directly in the future should another vacancy arise without the need to further advertise for co-option. Cllrs agreed to appoint the candidate, Mr Alan Shepherd who had previously been a Parish Councillor.

2. Apologies for Absence – Cllrs: Kendall, Mrs Patalong

3. Declarations of Interest
Cllr Mrs Prior declared a non pecuniary interest in matters pertaining to WSCC as a Trustee
Cllr Jackson declared a non pecuniary interest in matters pertaining to WSCC as a Trustee
Cllr Keogh-Bywater declared a non pecuniary interest in matters pertaining to WSCC as a Trustee

4. Confirmation of the order of the agenda – add correspondence from Cricket Club at 15.3 and note 13.1 will be an update not report.
Agreed Cllr votes: AB-y, RB-y, TD-y, JH-y, SJ-y, MKB-y, AP-y

5. Identification of any items that might be resolved for confidential session – none

6. Confirmation of the minutes of the Council meetings (virtual)
5th January 2021 Prop Cllr SJ 2nd Cllr AB carried Cllr votes: AB-y, RB-y, TD-y, JH-y, SJ-y, MKB-y, AP-y

7. Matters arising from the minutes not included in the agenda
7.1 Covid-19 vaccinations – Now commenced at Hastings House Medical Centre – noted. Wellesbourne & Walton Community Cares were providing support for the medical centre with marshalling at the site.

8. Police Matters
8.1 Police & Crime Commissioner Philip Seccombe (in attendance) Inspector Hembry apologised but could not gain access to the meeting
Mr Seccombe gave a summary of the changes and additions being made by Warwickshire Police including the appointment of 41 new officers and new Special Constables offering increased uniformed presence on the street. He said Warwickshire Police had recruited approximately 200 new officers taking the force from 830 to 1040 officers and had also increased the back office staff to support them. Policing Covid rules had been challenging but officers on the ground dealt with breaches directly and proportionately. Crime statistics had shown a reduction in residential burglary, vehicle related crimes and fatalities, and illegal traveller encampments but a rise of drug related crime, antisocial behaviour and domestic abuse.
Cllrs raised concerns about persons from outside the parish getting together in large groups at Walton, speeding traffic and antisocial behaviour as well as the large number of cyclists loitering outside cafes in the village. Cllrs had been concerned about the lack of communications from the SNT and the difficulties in getting through on the 101 call line. Problems with reporting online were also raised due to the restrictive nature of what could be reported via this service. The Cllrs thanked Mr Seccombe for his assistance with communicating the frustrations of the Parish Council and residents of the parish to the SNT and for opening a dialogue to ease this problem in the future. Cllrs noted the SNT were progressing the Speed Aware campaign and it was hoped training would commence soon.

9. Zoom meeting protocols – Cllr AP
“Zoom Bombing” where individuals join public meetings and then use foul or racist language had become a problem for Parish Councils. The Community Facilities meeting was interrupted by three individuals behaving in this manner and the host was unable to remove them from the meeting quickly. As a result of Parish Councils encountering such problems, WALC held a training ss
on how Council meetings on Zoom could be better controlled using disable chat or suspend meeting functions. If a host removes a person they cannot gain access to the meeting again for 48 hours. It was suggested that guests should provide their postcode for entrance.
Cllrs agreed to publish the joining detail on the agendas, to use the suggested methods for control of such interruptions, and to set up a second host.

10. Open session for members of the public to raise any matters of relevance to the Parish
Mr Hargis, Chapel Street, asked when the roll out of gypsy site allocation would take place.
Cllr Parry said this was ongoing due to the lack of landowners coming forward with suggested sites. Ideal sites would be within 20 minutes of a school and local amenities but on the outskirts of villages or towns. SDC and WDC had been looking at the land owned by the Councils and there had been an online call for landowners to put forward sites for consideration.

11. District & County Council matters
11.1 Cllr Kendall – not in attendance
11.2 Cllr Parry report – noted. Documented Covid rates were on a downward trend last week with 143.7 cases per 100,000 people but
there was a long way to go to reach November/December rates of 50 cases per 100,000 people. Vaccination roll out progressed with additional sites opened at Stoneleigh Park and Southam. SDC had voted on acceleration of a joint council following the impact of Covid on budgets and 1400 homes had signed up to the green bin waste scheme. Working with Public Health England, checks were being carried out on supermarket and takeaway establishments to ensure their Covid-safe practices were still in place following reports of social distancing breaches. Council tax demands would raise by approx. £5 per household to meet some of the shortfall caused by the pandemic but it was noted that only 8% of the demand could be applied to SDC, with the higher amounts being attributed to WCC and Warwickshire Police. After consideration, SDC had ended the concessionary parking passes. Cllr Mrs Prior said this was especially regrettable given the challenging public transport to rural villages. It was noted there had been a reduction in scheduled surgeries such as hip and knee replacements at Warwick Hospital due to theatres and anaesthesia rooms being used as ICU Covid wards.


12. Planning
12.1 Decisions
12.1.1 Permission with conditions – noted
20/03105/FUL Replacement and relocation of an agricultural building with a new agricultural building
At Mount Pleasant Farm, Walton Status Permission with conditions
Planning Officer Joe Brooke Date 8th January 2021
12.1.11 noted
20/03014/FUL Single storey replacement rear extension
At 12 Hotchkiss Close, Wellesbourne Status Permission with conditions
Planning Officer Ian Guffick Date 15th January 2021
12.1.2 Appeal noted
20/00434/FUL Installation of a large wooden garden shed
At 1 Newbold Road, Wellesbourne Decision APPEAL DISMISSED
Appeal Inspector Mr M Cryan BA(Hons) DipTP MSc MRTPI Date 19th January 2021
12.1.3 – Withdrawn noted
20/03328/FUL Single storey rear extension to dwelling
At 5 Newbold Road, Wellesbourne Status WITHDRAWN
Planning Officer Malwina Idziak Date 13th January 2021
12.2 Applications
20/03551/FUL Single storey side and rear extension
At 9 Copeland Avenue, Wellesbourne For Mr & Mrs Duckham
Planning Officer Victoria Kempton Date 5th February 2021
Objection on the grounds this would have a detrimental effect on the streetscene and aesthetic of the area. A covenant restricting removal of fences and walls was placed on the properties to protect the symmetry of the estate and this application would see the wall removed and replaced by the end of the house extension as the boundary wall. There is no information as to how this would affect the lighting and amenity use to the neighbouring property.
Prop Cllr AP 2nd Cllr RB carried Cllrs votes AB-y, RB-y, TD-y, JH-y, SJ-y, MKB-y, AP-y
12.3 Gypsy Site Allocation request – SDC – Cllrs discussed the consultation acknowledging the Council had no land to suggest.
Action: Put together a response to be circulated to all Cllrs for agreement before submission. By: Cllr Prior
12.4 Date of next Planning Committee meeting 3rd and 17th February 2021

13. Finance Committee
13.1 Chairman’s update Cllr RB – Arrangements had been put into place to enable the Internal Auditor to carry out the audit in February.
WSCC request for financial support – The Finance Committee had discussed the closure and the associated loss of income and reaffirmed that as the business premises was owned by WWPC with a Public Works Loans Board financial commitment, it was in the public interest to support the business during the lockdown imposed by the government.
Recommendation from the Finance Committee to give £25,088 to WSCC to support them in the current financial year Cllrs Votes: AB-y, RB-y, TD-y, JH-y, SJ-y, MKB-y, AP-y Prop Cllr Mrs Bolton 2nd Cllr Blake carried
13.3 Record of payments made under delegated power by the Clerk as per the attached list – noted
13.4 Record of staff salary payments made under delegated power by the Clerk as per the attached list – noted
13.5 Date of next meeting – 30th March 2021

14. Highways, Environment & Emergency Committee – Cllr SJ
14.1 Chairman’s report – noted. The committee have had positive responses to recent communications and continue to progress HEE issues. It was noted that the 125a footpath could be a widely used path if the shut gate were to be opened, the Diocese were requested to resolve this matter and confirmation from WCC Footpaths Officer that this had been done remained outstanding.
14.2 Gyratory (Church Street) Additional signage – It had been brought to the attention of the PC by several residents that vehicles were still travelling the wrong way around the gyratory. Some of the directional signs had spun round so not as visible and additional signage was desirable to prevent further accidents.
Action: Warning signage to be costed/permissions sought from WCC to add to the street furniture on safety grounds By: Cllr SJ/Clerk
14.3 Date of next meeting – 23rd February 2021

15 Community Facilities Committee – Cllr AP
15.1 Chairman’s report– noted. The gate on the Newbold Road land leased by the PC is lifted off the hinges leaving the area insecure, so the Clerk has ordered works to resolve the matter under emergency spending powers authorised by the Chairman.
15.2 Correspondence Dog Close – Dr Mackie and his relatives wished to gift an area of land adjacent to the Dog Close land to the PC. Cllrs were appreciative of the generosity of the family and agreed that the PC should accept the land subject to the necessary legal requirements and agreed payment of the legal fees for transfer of deed should be paid from the Dog Close unilateral agreement funds.
Agreed Cllr votes: AB-y, RB-y, TD-y, JH-y, SJ-y, MKB-y, AP-y
15.3 Cricket Club project Sec 106 correspondence – Due to Covid, the project start had been delayed and the Club asked for an extension to April for drawdown of the funding. Cllrs agreed this was a reasonable request.
Agreed Cllr votes: AB-y, RB-y, TD-y, JH-y, SJ-y, MKB-y, AP-y
Action: Inform the Cricket Club of the approval BY: Office
15.4 Date of next meeting – 16th February 2021

16. Office & Staffing – The Clerk had set up regular meetings with each of the office staff on Teams and there would be a meeting every six
Weeks with the staff, Chairman and Vice Chairman.


17 Annual Parish Meeting – Cllr AP – After consideration of the government regulations permitting virtual meetings of Parish Councils, it
was agreed to hold the APM virtually on March 9th.

18. Wellesbourne & Walton News
New Councillor New residents to notify Clerk to receive a “Welcome Pack”

19. Cllrs & Clerk exchange of information
Cllr Mrs Bolton – complaints received about dog fouling on Kineton Road/Warwick Road. The footway on Warwick Road floods badly and requires resurfacing (outside the row of houses next to the chip shop and in front of the Old Bank House)
Cllr Keogh-Bywater – raised concern about the dropped kerb into the side gated area of the Garden Shed. The camber too steep, tarmac in the middle of paved footway, no sufficient access to 3 charging points inside the courtyard.
Cllr Dipple – none
Cllr Harte – none
Cllr Jackson – request for gated village signs on Ettington Road turned down due to inadequate width of verge. On measuring, the verge is wider than the gated area on Charlecote Road so Cllr Parry was asked to follow this up with WCC.
Cllr Blake – raised concern about flooding on Loxley Road by the new estate and the trees and hedgerow destroyed by new fence erected in Chestnut Grove
Cllr Mrs Prior – would be attending a WCC & PC Chairs meeting relating to Community futures, Covid response and post Covid moving forward

20. Dates of next meeting
2nd March 2021 Full Council
23rd February 2021 HEE
16th February 2021 Community Facilities
30th March 2021 Finance

There being no further business to discuss, the meeting closed at 9.15 pm.
Chairman…..Cllr Mrs Prior…….
Signed……A Prior……………………………..
(Completed 5/2/2021)