Virtual Highways, Environment and Emergency Committee meeting, 18/08/2020 – minutes

Minutes for a virtual meeting of the Highways, Environment and Emergency Committee of the Council on Tuesday 18th August 2020 at 7.30pm via ZOOM online meeting facility
Present: Chairman: Cllr Jackson Councillors: Mrs Bolton, Harte, Keogh-Bywater, Mrs Paige-Stimson, Mrs Prior Clerk: Mrs Scriven
Members of public: 2 (Mr Wharton, Mr Olafsson)

1. Welcome

2. Apologies for Absence – Cllr Cannon

3. Confirmation of the order of the agenda – Item 11.1 Mr Wharton to address the Council and give a small presentation – agreed
Cllr Votes: RB-yes, JH-yes, SJ-yes, MKB-yes, YPS-yes, AP-yes

4. Identification of any items that might be resolved for confidential session – none

5. Declarations of interest – none

6. Matters arising (if not in the main agenda) from the minutes of 23rd June 2020 – none
Cllr Jackson signed the minutes as a true record. (prop Cllr AP, 2nd Cllr RB)
Cllr Votes: RB-yes, JH-yes, SJ-yes, MKB-yes, AP-yes Cllr YPS was not in attendance at the 23.7.20 meeting – abstained

7. Open session for members of the public to raise any matters of relevance to the Parish – no matters raised

8. Highways Issues
8.1 Fallen wall at White Bridge update – the Clerk had contacted the Diocese to clarify ownership following information that
Rev. Cannon-Bennett had employed a local tradesman to repair the wall some years ago on behalf of the Diocese, response was awaited.
8.2 Maintenance of verges and islands and traffic signs obscuring road view – Concern was raised about the danger caused by
overgrowth of vegetation on traffic islands and verges around the village, especially on the A429/B4086 junctions. Road signs were being totally obscured by tree branches making it difficult for visitors to the area, especially HGVs travelling to and from the Distribution Park.
Action: Obtain photographs of offending vegetation and obscured signs and vision splays & send to WCC with a letter of explanation and complaint at the lack of regular maintenance of these areas By: Cllr Jackson (photo)
By: Clerk (letter)
8.3 Speeding traffic/racing on village roads – Concern had been raised by members of the public via social media and contact with the PC
about the anti-social behaviour of some drivers in the village. A group of youngsters in vehicles with their exhaust baffles removed were using the roads as a race circuit, loudly revving their engines generally disturbing the peace and putting other road users and pedestrians at risk. The Police had been contacted but the lack of resources appeared to be the reason for no actions being taken to date. Cllr Prior said she had reported anti-social driving to PC Morgan who had advised the following: If dangerous driving occurring right at that time call 999, if happened but now they have moved on call 101. The Clerk advised that 999 was reserved specifically for emergencies which meant a person in immediate danger of injury or risk to life, or suspicion that a crime in in progress and use of this for non emergencies would result in the call being disconnected. Cllr Jackson said he had filmed a speeding driver on Bridge Street who had stopped and became very aggressive about being filmed so urged caution when filming another’s antisocial behaviour. It was noted that the training for the hand held speeding device operated by trained members of public could not yet be used as the trainer had retired and a replacement had not yet been appointed.
Action: Remind the police that the residents who put their names forward were still awaiting training By: Office

9. Footpath Issues
9.1 Path 125a WCC request to Diocese to clear path and reopen, update – WCC are still to check and confirm if this has happened.
9.2 Request for WWPC to make a Definitive Map Moderation Order (DMMO) – correspondence Elizabeth Dovey – some residents of
Mountford Close wanted not to resurrect the old footpath from Moreton Morrell to Wellesbourne but rather one across the land leased to WWPC that they have elected to use instead of the old path which runs alongside the farmers field and the boundary hedge to the WWPC land. It was confirmed that Parish Council’s cannot raise a DMMO and any application would have to be made to WCC with the landowner/tenant having the right to raise an objection to any such requests.
Action: Contact Liz Dovey to explain the complexed procedure for DMMOs. By: Office

10. Emergency issues
10.1 Revision of the Emergency Plan to include pandemic type incidents – it was noted that should there be an emergency requiring mass
evacuation to a rest centre during a pandemic, the arrangements would need to be very different. It was agreed to revise the plan to include provision for multiple events. The current emergency boxes were to be revised with the addition of PPE and hand sanitiser.

11. Environment
11.1 Correspondence regarding possible planning condition breaches for soft landscaping – Mr Wharton raised concern about the lack of
enforcement by SDC on landscaping by developers. He suggested that many of the planting schemes did not meet with planning conditions and those schemes planted were not maintained for the 5 year period required for landscaping and subsequently die. He gave a short presentation to the Council showing areas of development in Wellesbourne where approx. 80-90 percent of all landscaping had died, especially the trees which generally were whips with little chance of survival and said he had contacted the District and County Cllrs to raise this concern.
Action: Agenda item September full council By: Office

12. Budget for 2020
11.1 Review budget for 2020 –there was approximately £1200 under spend but it was anticipated this would be utilised before year end.

13. 4 Year Development Plan
12.1 Review of priorities outlined – Cllr SJ/Cllr AP had revised the HEE development plan as agreed last meeting for consideration by the committee. Cllrs considered the individual budget headings and acknowledged that as a 4 year plan, this may be subject to change.


14. Cllrs & Clerk exchange of information
The Clerk showed Cllrs the anti-littering campaign posters supplied by SDC. These would be laminated and posted in litter hot spots.
Cllr Keogh-Bywater said that the drains adjacent to 70 Willow Drive were not emptying during heavy rainfall and this had flooded the houseowners garage. It was noted that other drains/soakaways were not emptying after inclement weather.
Cllr Mrs Bolton asked if the reinstatement of the footpath from Moreton Morrell to Wellesbourne might be picked up again by Mr Johnston who had been running the group initially trying to get it reinstated.
Cllr Mrs Prior said one of the screws had been removed from the instruction sign on the Dovehouse play area.
Cllr Harte – none
Cllr Jackson – non
Cllr Paige-Stimson – none

15. Date of next meeting – to be agreed

There being no further business to discuss, the meeting closed at 9.15pm
Chairman….Cllr Jackson……………..
Completed 19th August 2020