Virtual Highways, Environment and Emergency Committee, 24/11/2020 – minutes

Minutes for a virtual meeting of the Highways, Environment and Emergency Committee of the Council on Tuesday 24th November 2020 at 7.30pm via ZOOM online meeting facility
Present: Chairman: Cllr Jackson Councillors: Blake, Mrs Bolton, Cannon, Keogh-Bywater, Mrs Prior Clerk: Mrs Scriven
Members of public: 0

1. Welcome

2. Apologies for Absence – Cllr Mrs Paige-Stimson

3. Confirmation of the order of the agenda – add 10.2 Correspondence ref Ettington Park/Grange missing railing, add 10.3 footpath
railing missing by brook – agreed.
Cllr Votes: SJ-yes, AB-yes, RB-yes, OC-yes, MKB-yes, AP-yes

4. Identification of any items that might be resolved for confidential session – none

5. Declarations of interest – none

6. Confirmation of the minutes of the Committee meeting (virtual)
18th August 2020 – agreed at previous meeting
27th October 2020 – agreed Prop Cllr AP, 2nd Cllr OC carried
Cllr Votes: SJ-yes, RB-yes, OC-yes, MKB-yes, AP-yes AB-abstained (was not a member of the Council at that time)

7. Matters arising (if not in the main agenda) from the minutes – no response had been received from the Environment Agency
relating to the cessation of flood alert notifications but the matter was being looked into by the EA contact.
Flooding from the soakaway on the junction of Willow Drive/Kineton Road – a job number had been raised by WCC for this work
Stagecoach public service buses driving at speed over drain covers causing nuisance to properties – no response had been received
Lengthsman – still to clean up the flower beds opposite Talbot Court.

8. Open session for members of the public to raise any matters of relevance to the Parish – none

9. Highways Issues
9.1 Fallen wall at White Bridge update Clerk – The Diocese have disputed any responsibility for the wall asserting it was sold as part of
the whole property several years ago and any repairs carried out by the previous Reverend were done so personally and not as part of the Diocese responsibility. Date and payments for the Diocese could be checked at the County Records office for a fee but due to the pandemic, are not open for visitors currently.
9.2 Maintenance of verges and islands and traffic signs obscuring road view update Cllr SJ – Following the last HEE meeting prompting
WCC to carry out maintenance the village verges were cut. Due to the autumn foliage drop, obscured signs were now more visible. The obscured vision splay due to road signage continued to be of concern when travelling from the B4087 to the A429.
Action: Note problem areas inc. photographic evidence where possible and send to Cllr SJ/Clerk
Action: Compile a report listing of areas of concern with photographic evidence to present to WCC By: All Councillors
By: CllrSJ/ Office
9.3 Speeding traffic/racing on village roads – Cllr SJ – Problems with speeding traffic continued despite the Police stating they were carrying out speed checks in the village and only found 1/140 to be travelling in excess of the speed limit. Cllrs expressed frustration that the Police had ignored the areas and times of day outlined by WWPC, instead choosing a quiet Sunday afternoon at the far end of Ettington Road and outside the precinct on Kineton Road to carry out speed checks. No training had yet been arranged for the residents who wished to be trained to use the speed camera, despite several weeks when lockdown had not been in place.
Action: Letter to the Chief Constable CC Inspector Alison Wiggin & Police & Crime Commissioner Philip Seccombe expressing the dissatisfaction of WWPC about the local SNT, communication with the police and lack of cooperation generally. By: Office
9.4 20s Plenty Campaign -Cllr SJ gave a presentation on the type of promotional materials available from this charitable organisation and statistics on the effectiveness in reduction of casualties and incidents where the campaign was being used. In one area there had been a 41.9% reduction in casualties and incidents, with a notable reduction in speed to the surrounding areas.
Action: Obtain quotes for banners to be used in a 20s Plenty speed reduction campaign By Cllr SJ

10. Footpath Issues
10.1 Path 125a WCC request to Diocese to clear path and reopen, update – An email had been sent to WCC Footpaths Officer asking for
confirmation the path had been reopened – response awaited.
10.2 Correspondence – no guard rail had been placed on the walkway between Ettington Park and The Grange making it dangerous due to the speeds of vehicles on this stretch of road and the use by school children.
Action: Write to Persimmon requesting they complete the railing to match the opposite side of the footway By: Office

11. Environment
11.1 Environment Agency planned works on River Dene – River clearance could now begin as the residents with ownership of the bank opposite the gardens at the rear of Brookside Avenue had been identified. Removal of branches and detritus would be carried out shortly, along with a section of river from Dog Close side of the Bridge on Bridge Street to behind Chedham’s Yard and the surrounding properties.
11.2 Light pollution – A complaint had been raised by a resident that the light pollution coming from Wixey’s Yard was invasive to their home, a matter previously raised with the company.
Action: Write to Wixey’s requesting light caps on the lighting or adjustment to the angle of the light head to minimise light pollution in a residential area. By: Office


12. Emergency
12.1 Upkeep and replacement of consumables of defibrillators in the parish – The Clerk informed Cllrs that some of the consumables for the office defibrillator were out of date, none of the village units were registered with the NHS Ambulance Service, and only a few were registered with “The Circuit” a national defibrillator location map. It was noted that certain information was required for each unit to be able to register the units with the Ambulance Service and the Clerk had made a start on collecting the information.
The LIONS were responsible for the upkeep and maintenance checks on the Garage & WSCC defibrillators, WWPC for the office one.
Action: Obtain costings for replacement pads and charger unit By: Office

13. Budget for 2020
13.1 Review budget for 2020 – Cllrs were informed there would be areas of underspend in the 2020 budget but that those funds would be designated for purchase of items from the budget 2021/22 consideration. This would lead to a reduction in the required budget for 2021/22 but still allow purchase of those items.

14. Budget for 2021/22
14.1 Finalisation of budget – Cllrs reviewed the budget and a proposal of £29,900 was agreed to be put forward to Finance Committee.
Cllr votes: SJ-yes, AB-yes, RB-yes, OC-yes, MKB-yes, AP-yes

15. Cllrs & Clerk exchange of information
Cllr Prior – Street Ambassadors had raised the possibility of installing “Happy Benches” where a sign is placed on the bench indicating persons sitting on the bench are happy to chat. During the pandemic it had become very clear that loneliness in the village is a real problem for both the young and old. The organisation who had started this had been contacted and it was as simple as placing a sign on an existing bench. Cllr Prior said she felt this had a real value and would look at benches around the village for suitable places to install.
Cllr Bolton – none, Cllr Blake – none, Cllr Harte – none
Cllr Cannon asked if the posts that were lose/broken on the footpath from Lowes Lane to Walton had been actioned – the Clerk confirmed WCC had confirmed a job number had been raised.
Cllr Keogh-Bywater said he had raised a problem with flooding outside 33 Willow Drive, but noted it was actually no.70. The repairs had been carried out and the problems resolved.
Cllr Prior – Decaying leaves on the footpath from Dovehouse Drive to Loxley Road were a safety hazard and required clearance by SDC.
Other areas with decaying leaves – Stratford Road by Wellesbourne Hall and Lysander Close to Valletta Way by the underpass.
Cllr Jackson asked Cllr Prior if there had been any progress with the challenge to SDC planning relating to the new green areas, there had been no further information received.
Clerk – The bench funded by the relatives and friends of the late Chris Aston had been ordered and was to be delivered this week. The bench was to be installed on Dog Close and would be stored until the lease was agreed.

16. Date of next meeting – 12th January 2021

There being no further business to discuss, the meeting closed at 9.10pm
Chairman….Cllr Jackson………..
Signed……S Jackson……………………………..
Completed 26th November 2020