Virtual Extra Ordinary Full Council meeting, 20/10/2020 – minutes

Minutes of a virtual Extra Ordinary meeting of the Council on Tuesday 20th October 2020 at 7.00pm via ZOOM online meeting facility
Present: Chairman: Cllr Mrs Prior Councillors: Mrs Bolton, Dipple, Harte, Keogh-Bywater, Mrs Patalong
Clerk: Mrs Scriven Members of public: 0

1. Welcome and announcements – Cllr Paige-Stimson will be taking 3 months leave from duty for personal reasons reviewed in January

2. Confirmation of the order of the agenda – add new item 10 Unitary Authorities correspondence – agreed
Cllr Votes: AP-yes, RB-yes, JH-yes, MKB-yes, NP-yes (Cllr Dipple had not joined the meeting at this point)

3. Apologies for Absence – Cllrs Cannon, Jackson, Kendall, Paige-Stimson

4. Identification of any items that might be resolved for confidential session – none

5. Declarations of interest – none

6. Open session for members of the public to raise any matters of relevance to the Parish – none

7. Temporary Home Working Policy
7.1 Consideration of the Policy – Cllrs considered the policy content and made no amendments
Recommendation to adopt the Temporary Home working policy to safeguard staff during periods of home working
Councillor votes: RB-yes, JH-yes,MKB-yes, NP-yes, AP-yes Prop: Cllr Prior 2nd Cllr MKB

Cllr Dipple joined the meeting

8. Urgent Planning
20/02723/TREE T1 Walnut – fell, T2 Willow – pollard to remove 30-35% / 7 metres of the existing crown, T3 – Conifer – fell
At 59 Chapel Street, Wellesbourne For Mr Tony Short
Planning Officer Assistant Planner Date 26th October 2020
No objection
Prop Cllr JH, 2nd Cllr TD, carried. Cllr Votes: RB-yes, TD-yes, JH-yes, MKB-yes, NP-yes, AP-yes

20/02719/TPO T1 Sycamore – Fell
At Sycamore House, 32a Mountford Close, Wellesbourne For Mr Brian Higginson (Higginson Assoc)
Planning Officer Ruth Rose Date 27th October 2020
No objection subject to the approval of SDC Tree Officer Ruth Rose
Prop Cllr RB, 2nd Cllr MKB, carried. Cllr Votes: RB-yes, TD-yes, JH-yes, MKB-yes, NP-yes, AP-yes

20/02535/FUL Two storey rear extension
At 53 Warwick Road, Wellesbourne For Mr Ashley Perkins
Planning Officer Issy Howell Date 29th October 2020
No objection
Prop Cllr JH, 2nd Cllr NP, carried. Cllr Votes: RB-yes, TD-yes, JH-yes, MKB-yes, NP-yes, AP-yes

9. Emergency box – additional box for Church
Recommendation to accept the quote for provision of a third emergency box to be stored at St Peter’s Church to be taken from the HEE budget or general reserve if funds not available (Approx £308)
Cllr Votes: RB-yes, TD-yes, JH-yes, NP-yes, AP-yes Cllr MKB did not vote as temporarily left meeting Prop Cllr AP, 2nd Cllr JH

10. Unitary Authority correspondence to WCC – Luke Hall MP – Cllrs noted that WCC had not been formally invited to submit
application for future unitary structure to the Secretary of State and due to Covid-19, the government had diverted their resources to deal with the pandemic until further notice. The MP invited WCC to send their Strategic Case for Change proposals with evidence of any local support but had stressed this was not a formal invitation to enter the process of unitarisation.

11. Cllrs & Clerk exchange of information
Cllr Bolton – The willow trees on Willow Drive green had been cut back and a health inspection was pending. The post office had been closed due to difficulties with replacement staff due to COVID-19.
Cllr Dipple – The fence at the Hall in Walton had now been erected and there had been a noted reduction in cars gathering there since
Cllr Harte, Cllr Keogh-Bywater, Cllr Patalong – none
Cllr Prior – There had been 4 applications for co-option to the Cllr vacancy, Cllrs wanting to sit on the interview panel to contact the Clerk
Clerk – a heating engineer had been called to the office boiler, some remedial works for a local plumber would be required post Covid.

12. Date of next meeting – 3rd November 2020

There being no further business to discuss, the meeting closed at 7.25pm

Chairman…..Cllr Prior……… Signed…………………………….. Date………………………………..
(Completed on 21st October 2020)