Virtual Full Council meeting, 01/09/2020 – minutes

Minutes for a virtual meeting of the Council on Tuesday 1st September 2020 at 7.00pm via ZOOM online meeting

Present: Chairman Cllr Mrs Prior Councillors: Mrs Bolton, Cannon, Dipple, Jackson, Mrs Paige-Stimson, Mrs Patalong
Clerk: Mrs Scriven District/County Cllrs: 0 Members of public: 3 (Mrs Dane, Mr Hargis, Mr Blake)

1. Welcome and announcements

2. Apologies for Absence – Cllrs Harte, Kendall, Keogh-Bywater

3. Declarations of Interest – Cllr Mrs Bolton declared a non pecuniary interest in matters pertaining to the Village Hall as Council representative and Trustee.

4. Confirmation of the order of the agenda – include Unitary Authority documents at 11.6 and renumber onward – agreed
Councillor votes: RB – yes, AP – yes, OC – yes, NP – yes

5. Identification of any items that might be resolved for confidential session – none

6. Confirmation of the minutes of the Council meeting (virtual)
4th August 2020 – Prop: Cllr Jackson 2nd Cllr Mrs Bolton – carried
Councillor votes: SJ – yes, RB – yes, AP – yes (Cllrs OC and NP were not at the 4th Aug meeting)

18th August 2020 – Prop: Cllr Mr Bolton 2nd Cllr Jackson – carried
Councillor votes: RB – yes, SJ – yes, AP – yes (Cllrs OC and NP were not at the 18th Aug meeting)

7. Matters arising from the minutes not included in the agenda
7.1 Library – question from member of public as to why Wbne library remains closed with no click and collect service – larger libraries
were being opened as more conducive to social distancing regulations. Wellesbourne library was still being considered. The click and collect service would be available in Wellesbourne and Walton parish late September.
7.2 TPO’s (Tree Preservation Orders) on trees in the parish – no further progress had been made.

Cllrs Dipple and Mrs Paige-Stimson joined the meeting

8. Election update – vacancy notices informing how to request an election had been posted in the parish, the closure date for request
of election was 16th September. If no election is called WWPC would co-opt a new Councillor.

9. Open session for members of the public to raise any matters of relevance to the Parish
Mrs Dane, Newbold Road said there was a proliferation of signs on the verge outside the Co-op which was very distracting to drivers.
Mr Hargis asked if Coventry would be counted within the Stratford unitary area. It was noted that Coventry was West Midlands although Rugby and Nuneaton were part of Warwickshire and would be included.

10. District & County Council matters
10.1 Cllr Kendall – no update as Cllr not present
10.2 Cllr Parry report – noted

11. Planning
11.1 Decisions
11.1.1 Permission with conditions/Refusals
1. Noted
20/00893/FUL The local planning authority considers that the proposed development by reason of its size, design and finish does not represent a high quality development; is not sensitive or attractive within the setting of the streetscene; and does not integrate within the existing build form and therefore causes harm to the character and appearance of the area. The proposed development is therefore considered to be contrary to Policy CS9 of the Stratford on Avon Core Strategy 2011 – 2031 and Policy WW9 of the Wellesbourne and Walton Neighbourhood Development Plan 2016 – 2031.
At 8 Hammond Green, Wellesbourne For Steve Kapoor
Planning Officer Issy Howell Date 18th August 2020
11.2 Applications
20/02171/TPO T1 – Black Walnut-Reduce crown by up to 2 metres retaining spread of 24metres, remove dead wood and hanging dead branches. T2 -Oak – Remove dead wood and crown clean. T3 – Beech-Remove dead wood and crown clean, T4 – Oak-Removed dead wood and crown clean
At Walnut Tree Cottage, 1 Walton Way Wellesbourne For Mr Chris Wyatt
Planning Officer Ruth Rose Date 11th September 2020
No objection Prop Cllr Prior 2nd Cllr Bolton – carried
Cllr votes: RB – yes, OC – yes, TD – yes, SJ – yes, YPS – yes, NP – yes, AP – yes

20/02093/FUL Erection of replacement toilet block
At Newlands Caravan Site, Loxley Lane, Wellesbourne For Newlands Caravan Park
Planning Officer Paul Thompson Date 11th September 2020
Support as significant improvement to site facilities Prop Cllr Prior 2nd Cllr Dipple – carried
Cllr votes: RB – yes, OC – yes, TD – yes, SJ – yes, YPS – yes, NP – yes, AP – yes

20/02094/FUL Erection of workshop and store
At Newlands Caravan Site, Loxley Lane, Wellesbourne For Newlands Caravan Park
Planning Officer Paul Thompson Date 11th September 2020
No objection Prop Cllr Jackson 2nd Cllr Cannon – carried
Cllr votes: RB – yes, OC – yes, TD – yes, SJ – yes, YPS – yes, NP – yes, AP – yes

11.3 SDC Site Allocations Plan (SAP) consultation documents – response requested – deadline 29th October 2020 Cllrs considered the
documents and agreed that the University Site and inaccuracies raised by Mr Hargis should be included with the response back to SDC.
11.4 Comments on the SAP from–Mr Hargis (NHD PLAN) – noted
Action: Response to be collated including the University Site and inaccuracies raised by Mr Hargis to be sent to SDC By Cllr AP – put onto headed paper and signed off by the Clerk

11.5 Consultation on Planning Reform changes – Cllrs raised concern about changes to the current planning system removing
local influence on planning applications in the future and potentially undermining protection of historical or listed buildings. This could also lead to developments with poor build quality and unsuitable height, bulk and mass which parishes could not prevent under the Permissions in Principle Policy. It was being proposed that 25% of new housing should be reserved for first time buyers with links to the local area. Affordable homes were those of shared ownership or rental properties. The documents are to be placed in the Councillor shared area and Councillors were asked to comment on the first document by 15th September.
Action: Agenda item – October full Council to consider response By: Office

11.6 Unitary Authority documents – The District and County Councils had each commissioned separate reports in preparation for the Government’s scheme to make local government more efficient and cost effective by introducing single unitary bodies. Councillors were concerned that this would include devolving more powers and responsibilities to town and parish Councils, potentially increasing the workload for paid officers and possibly with insufficient commuted sums to do so.
11.7 Date of next Planning meetings – Committee A – 9th September 17th October 2020 /Committee B – 21st October 2020

12. Finance Committee
12.1 Management Accounts – noted
12.2 Record of payments made under delegated power by the Clerk as per the attached list – noted
12.3 Record of staff salary payments made under delegated power by the Clerk as per the attached list – noted
The Clerk confirmed the 20/21 NALC salary scale had been received and would be back dated to April in the September payroll.
12.4 Finance Committee Membership – consideration of – Cllr Jackson agreed to join the committee, absent Cllrs to be asked if they
wished to join. Information of the grant application procedures to be put on Facebook and Council website.
Action: Cllr Jackson to be added to the committee, Cllrs Harte and Keogh-Bywater to be asked if they wished to join
Action: Put updated information on grant application process on Facebook and Council website By Office
By Cllr AP
12.5 Date of next meeting – to be announced

13. Highways, Environment & Emergency Committee
13.1 Chairman’s report – Cllr SJ summarised the activities of the Committee which had focused on speeding and anti-social use of motor
Vehicles and the issue of soft landscaping in the village.
13.2 Enforcement of planning conditions related to developers soft landscaping schedules – Mr Wharton had given a presentation to
Councillors at the HEE meeting showing that over 80% of new trees and shrubs planted on new developments had already died. It was noted that the developers have a responsibility under their planning conditions for 5 years to ensure that soft landscaping thrives or is replaced. Cllr AP had discussed this with Mr Crump, Head of SDC Planning Committee B who was to follow it up with SDC Enforcement.
13.3 Emergency Plan – update Cllr AP had met with Cllr YPS to discuss the requirements for a mass evacuation during a pandemic where it
might not be possible to use the designated rest centres. The Clerk recommended a third emergency box be purchased for storage at St Peter’s Church and further PPE equipment had been ordered (gloves, masks, hand sanitiser), Cllrs agreed that it should be paid for with any excess left in the budget or from reserves.
Action: Collate quote for an additional emergency box By Office

13.4 Police & Crime Commissioner’s response to Council’s letter regarding lack of Police presence in the Parish – Cllrs agreed the response
from Philip Seccombe was neither acceptable nor accurate. The additional police patrols he alluded to were ineffective which was highlighted by the increase in anti-social behaviour in the parish. The police had recently been advertising for volunteers to train to use speed detection device for Speed-watch but the volunteers put forward from Wellesbourne had not been contacted.
Action: Contact the Speed Watch programme and ask when our volunteers would be offered training By Pffice
13.5 Date of next meeting – to be announced

14. Community Facilities Committee
14.1 Chairman’s update – under each heading below:
14.2 Ground works for Dog Close update – Cllrs were disappointed that the lease still did not contain a disclaimer showing no
responsibility for the SUDS, or a map highlighting the ancient right of way and easement for the Medical Centre to service and maintain the SUDs. Sheldon Bosley had attempted to resolve this problem but the Medical Centre were not accepting the responsibility of the SUDs which was part of their planning conditions. The Clerk and Sheldon Bosley continued attempts to resolve the matter.

14.3 Village Hall –Risk Assessment document and update Cllr RB – Cllrs considered the document and thanked the Village Hall committee
for making proper provision for the hirers. The Village Hall had gratefully received a government aid grant via SDC of £10,000.
14.4 Date of next meeting – to be announced

15. Office & Staffing
15.1 Office update/Risk Assessment requirements – Cllrs RB/AP to revise the existing risk assessment for Cllrs to consider at the October

16. Index of Shops & Amenities
16.1 Update – The index had now been passed to the printer for the first draft ready for proof reading week commencing 7th Sept. Following any amendments, the booklet would then go to print.

17. Wellesbourne & Walton News
Trees on new developments Parish Council Grants

18. Cllrs & Clerk exchange of information
Cllr Cannon – none
Cllr Dipple – none
Cllr Patalong – none
Cllr – Jackson – none
Cllr Paige-Stimson – non
Clerk – none
Cllr Bolton – trees on Willow Drive/Kineton Road green required a safety cut and health review.
Cllr Prior – hedges on Walton Road and the first corner of Dovehouse Drive required a cut back as obstructing vehicles.

19. Dates of next meeting
6th October 2020 Full Council

There being no further business to discuss, the meeting closed at 9.21pm
Chairman…….Cllr Mrs Prior………….