Virtual Full Council meeting, 06/10/2020 – agenda

Agenda for a virtual meeting of the Council taking place on Tuesday 6th October 2020 at 7.00pm via ZOOM online meeting facility
Cllrs are summoned to deal with the following agenda.
Lynda Scriven
Clerk to the Council 29th September 2020
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1. Welcome and announcements

2. Approval for Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council meeting (virtual) on 1st September 2020

7. Matters arising from the minutes not included in the agenda
7.1 *Tree preservation orders – correspondence from Cllr Parry
7.2 *Trees/TPOs – Responsibilities for Parish Councils

8. Councillor Vacancy (Co-option) – Cllr AP

9. Recommendation to reverse the resolution carried in the minutes of Full Council 24th March 2020 item 7, in order to return to the
regular schedule of Council meetings with any planning matters falling between Full Council meetings to be dealt with by way of Extra Ordinary meetings Prop Cllr AP
Extract from the minutes:
Minutes for a virtual Extra-Ordinary Meeting of the Council on Tuesday 24th March 2020 at 7.00 pm
Recommendation to delegate to the Clerk the authority to respond to Stratford District Council Planning Authority to Planning Applications made within the parish following email or telephone consultation with Councillors where possible and using the majority consensus as the response in consultation with the Chairman or Vice Chairman on behalf of the Council during the current Covid 19 pandemic Prop Cllr Mrs Prior, 2nd Cllr Mrs Bolton  Carried
Cllr Votes AP-yes, RB-yes, AB-yes, OC-yes, TD-yes, JH-yes, SJ-yes, DK-yes, MKB-yes, YPS-yes.

10. Open session for members of the public to raise any matters of relevance to the Parish

11. District & County Council matters
11.1 Cllr Kendall – update
11.2 *Cllr Parry – report

12. Planning
12.1 Decisions
12.1.1 Permission with conditions
20/00833/VARY Variation of condition 2 of planning permission 18/00977/FUL dated 24 September 2019 to amend the design of plots 5-6, 9-11, 12-13, 16-17, 18-19, 22-23, 24-25, 26-27, 28-29, 30-32, 33-35 (proposed to be modular built). Original description of development; Demolition of properties at Willett House, Willett Gardens and garages on St Peter’s Road and Hastings Road, and re-development of the sites to provide 35 dwellings, comprising 29 dwellings on Willett House, Willett Gardens site, 3 dwellings on the St Peter’s Road site and 3 dwellings on the Hastings Road site, with associated infrastructure (part retrospective)
At Willett House/Garages, Willett Gardens/St Peter’s Road/Hastings Road, Wellesbourne For Mrs Rachel Evans Orbit Homes (2020) Ltd
Planning Officer Alice Cosnett Date 17th September 2020
20/01280/FUL Proposed rear and side extension to incorporate additional living accommodation and new garage with roof terrace
At 181 Dovehouse Drive, Wellesbourne For Mr & Mrs Feeney
Planning Officer Ryan O’Keefe Date 25th September 2020
12.2 Applications – none
12.3 * SDC Site Allocations Plan (SAP)Comments submitted
12.4 *Consultation on Planning For The Future document – Cllr AP
12.5 Date of next Planning meetings – Committee A – 17th October 2020 /Committee B – 21st October 2020

13 Finance Committee
13.3 *Management Accounts – RFO
13.4 *Record of payments made under delegated power by the Clerk as per the attached list
13.5 *Record of staff salary payments made under delegated power by the Clerk as per the attached list
13.6 Date of next meeting – 10th November 2020

14 Highways, Environment & Emergency Committee
14.3 Chairman’s update– Cllr SJ
14.4 Contractor/worksite signs left around village (Newbold Road/Stratford Road/Warwick Road) – update Clerk
14.5 Date of next meeting – 27th October 2020

15 Community Facilities Committee
15.3 Chairman’s update – Cllr AP
15.4 Trustee vacancy for Wellesbourne Sports & Community Centre (WSCC) – Cllr AP
15.5 Christmas light switch on update – Cllr AP
15.6 Wellesbourne & Walton Community Cares activity update – Cllr AP
15.7 Date of next meeting – 20th October 2020

16 Office & Staffing
16.3 Public phoneline availability during ongoing office closure (Covid)
16.4 Recommendation to purchase a second mobile phone and credit for staff mobiles (PAYG) up to the value of £100 – prop Cllr AP

17 Annual Parish Meeting
17.3 Consideration of a virtual APM 2020 – Cllr AP
17.4 Consideration of Annual Report March 2021 – Cllr AP

18 Index of Shops & Amenities
18.1 Update – Cllr RB

19 Remembrance Service – Cllr AP

20 Wellesbourne & Walton News
Christmas light switch on
Reminder to ring 101 re anti-social behaviour
*Recent rise in killing of raptors (RSPB) wildlife crime

21 Cllrs & Clerk exchange of information

22 Dates of next meeting
20th October 2020 Community Facilites
27th October2020 HEE
3rd November 2020 Full Council