Full Council meeting, 03/12/2019 – minutes

Minutes of the Meeting of the Council on Tuesday 3rd December 2019 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne

Present: Chairman: Cllr Mrs Prior, Cllrs Mrs Bolton, Mrs Burnard, Dipple, Harte, Kendall, Mrs Paige-Stimson,
Shepherd Acting Clerk: Mrs Skinner Members of the public: 5

1. Welcome and announcements

2. Apologies for Absence: Cllrs Cannon, Jackson, Mann

3. Declarations of Interest
Cllr Mrs Prior declared a non pecuniary interest in matters pertaining to WSCC as a Trustee
Cllr Kendall declared a non pecuniary interest in matters pertaining to WSCC as a Trustee
Cllr Mrs Bolton declared a non pecuniary interest in matters pertaining to the Village Hall as the Parish Council representative
Cllr Shepherd declared a non-pecuniary interest in matters pertaining to item 13.2 as a member of the school’s admissions appeals panel

4. Confirmation of the order of the agenda
Item 11.3 should read Prop Cllr AS not Prop Cllr AP / Clerk
Items 10.3 and 10.4 should be renumbered as 10.2 and 10.3
Add letter to Walton Estate regarding Youth Bus as Item 14.2, item 14.2 becomes item 14.3
Add choice of street names as item 13.6, item 13.6 becomes item 13.7

5. Identification of any items that might be resolved for confidential session – none

6. Confirmation of the minutes
Council Meeting 22nd October – Add Cllr Harte to attendee list – agreed with amendments
5th November – Add Cllr Kendall to attendee list – agreed with amendments
19th November 2019 – Add apologies received from Cllr Kendall, item 9 change to read “Cllr AS asked whether the report on the emergency preparation would be on the agenda for December” – agreed with amendments

7. Matters arising (not included in the agenda)
7.1 Kineton Road bus stop – email has been sent requesting sign/bus number to be attached on top of post as soon as possible
7.2 Parish Council website – meeting yet to be convened
7.3 Willett House development site – problems with mud and brick debris on the road have been reported to SDC Planning Enforcement – road is now being cleaned regularly by road sweeper
7.4 Impact of new recycling plans on the Ettington Road recycling centre – no response to email yet but plans for new centre in Coventry are still several years away
7.5 Christmas lights are now all on following conversations with contractor, broken cables have been repaired

8. Open Session for members of the public to raise any matters of relevance to the Parish
Mrs Dane, Newbold Road, stated that recent heavy rain had brought flooding very close to houses in Newbold Road and that the field had been under water for a week. The ditch does not go all the way to the brook, so the ditch backs up
Action: Write to WCC to enquire why ditch doesn’t go all the way to the brook Clerk cc. Cllr Parry

9. District & County Council matters
Cllr Kendall reported that new homes bonus money is to be subsumed into whole council budget. It was felt that areas taking on new homes should specifically benefit from this money.
Action: Submit written question to Full Council by Monday 9th December Cllr AP
Cllrs Kendall, Mrs Parry and Mrs Prior attended a meeting at Hastings House
Cllr Mrs Parry’s report was noted

10. Planning
10.1 Applications
19/03147/COUC Change of use from Shop (Class A1) to café (Class A3)
At 5 Kineton Road For Mr Deniz Kekec
Planning officer Erin Weatherstone Date 11th December 2019
No objection
19/03171/TREE Proposed: -T1: Sweet Chestnut: Fell -T2: Yew: Fell -T3: Cypress: Fell
-T4: Cypress: Fell -T5: Yew: Crown lift to approx. 3meters
-T6: Holly: Reduce by approx. 2metres – T7: Yew: Reduce by approx. 5meters
-T8: Poplar: Fell – T9: Cypress: Fell -T10: Lime: Reduce by approx. 10metres

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-T11: Holly: Fell -T12: Yew: Fell -T13: Eucalyptus: Fell
-T14: Holly: Fell -T15: Elderberry: Fell
-T16: Pear: Fell -T17: Conifer: Fell -T18: Rhododendron: Fell
-T19: Holly: Fell -T20: Prunus: Fell
-T21: Yew: Fell -T22: Prunus: Fell
-T23: Prunus: Fell -T24: Conifer: Fell
-T25: Pine: Fell -T26: Acer: Fell
-T27: Acer x2: Fell – T28: Yew: Fell
-T29: Yew: Fell -T30: Yew: Fell
-T31: Laburnum and Prunus: Fell -T32: Apple: Fell
-T33: Cherry: Fell -T34: Yew: Fell
-T35: Conifer: Fell -T36: Elm x2: Fell -T37: Elm: Fell
-T38: Robinia: Fell -T39: Poplar: Fell -T40: Elm: Fell
At Wellesbourne Hall, Stratford Road For Mr H Dhinsay
Planning officer Assistant Planner Date 5th December
Strongly objected as it would seriously affect the setting of a listed building and the street scene

10.3 Definition of planning term approvals – Cllr DK would forward the long list to the office
10.4 Date of next Area Planning Meetings: 11/12/2019, 18/12/2019, 8/1/2020

11. Finance Committee – Cllr AS
11.1 Responsible Finance Officer – didn’t appoint new RFO but still two candidates to see. To re-advertise in January if successful appointment not made.
11.2 Chairman’s report – noted
Advice was received from NALC regarding loans. Decision made that course of action should be to make grants rather than loans.
Recommendation to invoice Wellesbourne Sports and Community Centre in respect of the insurance for the buildings in accordance with the terms of the lease granted to the charity for £2520.28 Prop Cllr AS, 2nd Cllr RB,
Abstentions Cllrs AP, DK, Carried
By: Clerk
Approval of monthly accounts as per attached cheque list Prop Cllr DK, 2nd Cllr AS, carried
Approval of staff salaries Prop Cllr DK, 2nd Cllr AS, carried
11.6 Monthly management accounts
Any questions to be directed to Cllr AS in absence of RFO
Action: Letter of thanks to be sent to departing RFO By: Clerk
11.7 Date of next meeting 17th December 2019

12. Draft Development Plan Discussion document
12.1 Draft Development Plan
Amendments to be made to page 5. To be further discussed at finance meeting, decisions then to be made on priorities for the Development Plan.

13. Highways, Environment and Emergency Committee – Cllr SJ
13.1 Chairman’s update – no update
13.2 School Transport correspondence – response to Chairman was unsatisfactory
Write to WCC again to ask for
• clarity of information so parents can make an informed choice
• whole of Wellesbourne to be in Kineton catchment
• equitable charging for transport for all in post 16 education
• acknowledge that not all parents have access to the internet By: Cllr AP
13.3 Response from WCC regarding footpath clearance – still awaiting decision to be finalised at WCC
13.4 Speed Aware Campaign – 12 volunteers came forward but Police have no trainers available
Write to Police and Crime Commissioner, who suggested the scheme initially, to register dissatisfaction with the situation By: Clerk
13.5 Dog fouling on Ettington Park and in the village – handyman has placed temporary signs provided by SDC and is spraying fouling sites neon yellow at Ettington Park
Approach Persimmon to implement bye law at Ettington Park By: Clerk
If regularly offending dog owner can be identified letter to be sent By: Clerk

13.5.1 Recommendation to approach Persimmon requesting “No dogs allowed and dogs on leads in public open spaces” signs be

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installed on Ettington Park
13.6 Street names – two required for Willett House development. SDC agreed Willett Gardens can be kept. St Luke (patron saint of doctors) chosen as second name.
Put choice of themed names on next HEE agenda By: Clerk
13.7 Handyman/Lengthsman – Mr James Wilson had been appointed to both roles.
13.8 Date of next meeting 10th December 2019

14. Community Facilities Committee – Cllr AP
14.1 Chairman’s report – noted
Quote for work at Dog Close had been received and will be sent on to Wildgoose
Village Hall had held an extra-ordinary meeting to approve a constitution which will be sent to The Charity Commission
14.2 Letter had been sent to Walton Estate requesting the parking of Youth bus on Village Hall car park
14.3 Date of next meeting – 21st January 2020

15. Contracts
15.1 Appointment of Lengthsman & Handyman contracts update – new person appointed, taken on both roles. Handyman tasks had been started but awaiting training before commencement of Lengthsman tasks.

16. Office & Staffing – Cllr RB
16.1 Review of need for Office & Staffing Committee – six months more using current system, to be reviewed at annual meeting in May
16.2 Staff liaison meetings 30th October update – variety of points discussed. Staff leave report noted.

17. Index of Shops and Amenities – Cllr RB
17.1 Chairman’s update – work had started on gathering information for next edition

18. Annual Parish Meeting – Cllr AP
Deadline 16th December for reports and photos to be submitted to office

19. Wellesbourne and Walton News – Cllr AP
19.1 Proposed contents: Chairman’s report
Christmas light switch on & street fayre
Reminder of dog byelaws at Mountford playing field
Volunteers to deliver Annual Report

20. Cllr and Clerk Exchange of Information
Cllr TD reported flooding at Walton Hall and under bridge partly due to blocked drains
Write to WCC to request drains to be cleared and regularly maintained By: Clerk
Cllr YP-S enquired whether review of Social Media policy would be taken to align more with SDC policy. Cllr RB will be reviewing the policy in January and requested any views from Cllrs to be added in to it.

21. Items/reports for the next meeting by 17th December 2019

Table of monthly meeting dates

Full Council 7th January 2020
Highways/Environment/Emergency committee 10th December 2019
Community Facilities committee 21st January 2020
Finance 17th December 2019

There being no further business to discuss the meeting closed at 9.33pm

Chairman Cllr Mrs Prior

Signed A Prior

Date 7/1/20

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