Full Council meeting, 07/01/2020 – agenda

The agenda for the Meeting of the Council taking place on Tuesday 7th January 2020 at 7.30 pm at the
Methodist Hall in Bridge Street Wellesbourne
Cllrs are summoned to deal with the following agenda
Lynda Scriven
Clerk to the Council 16th December 2019

This is an open meeting and the public are welcome to attend.

* papers needed for this agenda

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meetings 3rd December, 10th December, 17th December 2019

7. Matters arising (not included in the agenda)
7.1 Kineton Road bus stop update – Clerk
7.2 Parish Council website update – Cllr AP
7.3 Ditch on Newbold Road
7.4 Walton drains

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. *District & County Council matters – Cllr Kendall/ Cllr Mrs Parry

10. Planning – Cllr AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 Responsible Finance Officer – update Clerk
11.2 *Chairman’s report
11.3 *Approval of monthly accounts as per attached cheque list
11.4 *Approval of staff salaries
11.5 Recommendation from the finance committee to accept the 2020/2021 precept of £240,000– Prop Cllr AS
11.6 *Recommendation to approve the draft Community Events Grant Tors with the first payment to be considered in year 20/21 – Prop Cllr AS
11.7 Date of next meeting 14th January 2020

12. Draft Development Plan Discussion document – Cllr AP
12.1 *Draft Development Plan

13. Highways, Environment and Emergency Committee – Cllr SJ
13.1 *Chairman’s report A
13.2 School Transport update – Cllr AP
13.3 Response from WCC regarding footpath clearance – Clerk
13.4 Speed Aware Campaign update – Cllr AP
13.5 Dog fouling on Ettington Park and in the village update
13.6 Lengthsman Training update – Clerk
13.7 Recommendation to buy 5 signs to be used at the school in Mountford Close pending confirmation from the Clerk of the powers to purchase such items – Cllr AP
13.8 Recommendation that WWPC obtain and keep a supply of sandbags to be used in the event of flooding – Cllr SJ
13.9 Date of next meeting 11th February 2020

14. Community Facilities Committee – Cllr AP
14.1 Chairman’s update
14.2 Dog Close update – Cllr AP
14.3 Village Hall update – Cllr RB
14.3.1 Recommendation to release the 2019/2020 grant funding to the Village Hall Management Committee for the purpose of replacement of the heating system instead of the previous agreed purpose – Prop Cllr AS
14.4 *Youth bus correspondence
14.5 Date of next meeting – 21st January 2020

15. Office & Staffing
15.1 *Social Media policy discussion – Cllr RB

16. Annual Parish Meeting update– Cllr AP
16.1 *Recommendation to accept the quote for printing the Annual Report – Prop Cllr AP

17. Wellesbourne and Walton News – Cllr AP

18. Cllr and Clerk Exchange of Information

19. Items/reports for the next meeting by 23rd January 2020

Table of monthly meeting dates

Full Council 4th February 2020
Highways/Environment/Emergency committee 11th February 2020
Community Facilities committee 21st January 2020
Finance 14th January 2020

10. Planning
10.1 Applications
19/03421/TPO T1 – walnut – Crown reduce by 1-2.5metres to leave height of approx 12metres and spread of approx 14metres. Remove deadwood.
At 9 Farrington Close For Mr Andy Fielding
Planning officer Ruth Rose Date 8th January 2020
19/03297/OUT Outline application (all matters reserved except access) for one two storey dwelling
At 52 Westfield Crescent, Wellesbourne For Ms Patricia Williams
Planning officer Louise Casey Date 20th January 2020

3. Notification as an adjoining parish
19/02979/VARY Variation of condition no.2 and the removal of conditions 5, 6, and 9, of planning permission 19/00308/FUL dated 14 June 2019 to revise position of roof lights and the removal of window opening (south elevation), in addition to fenestration changes to include alteration to window arrangement, insertion of flues, re-roofing, internal layout and level changes around building. Original description of development: Conversion of barn into 1 x 4-bed dwelling
At Kingsmead Farm, Stratford Road, Wellesbourne For Mr Simon Butterfield
Planning officer Amy Flute Date 20th January 2020
19/03535/FUL First floor side extension over part of existing ground floor side extension to provide a master bedroom suite
At 4 Charlecote Road, Wellesbourne For Mr & Mrs Hugh Carr-Archer
Planning officer Issy Howell Date 17th January 2020
19/03556/TREE T1 – willow – Remove
At Willow Dene, Chapel Street, For Mr Chris Wyatt CTS Forestry & arboriculture Ltd
Planning officer Assistant planner Date 20th January 2020

10.2 Date of next Area Planning Meetings: 8/1/2020, 22/1/2020, 5/2/2020