Full Council meeting, 03/12/2019 – agenda

The agenda for the Meeting of the Council taking place on Tuesday 3rd December 2019 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne
Cllrs are summoned to deal with the following agenda
Lynda Scriven
Clerk to the Council 26th November 2019

This is an open meeting and the public are welcome to attend.

* papers needed for this agenda

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meeting 22nd October, 5th November, 19th November 2019

7. Matters arising (not included in the agenda)
7.1 Kineton Road bus stop
7.2 Parish Council website
7.3 Willett House development site – problems with road
7.4 Impact of new recycling plans on the Ettington Road recycling centre

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. *District & County Council matters – Cllr Kendall/ Cllr Mrs Parry

10. Planning – Cllr AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 Responsible Finance Officer – update Clerk
11.2 *Chairman’s report
11.3 Recommendation to invoice Wellesbourne Sports and Community Centre in respect of the insurance for the buildings in accordance with the terms of the lease granted to the charity for £2520.28 – Cllr AP/Clerk
11.4 *Approval of monthly accounts as per attached cheque list
11.5 *Approval of staff salaries
11.6 *Monthly management accounts
11.7 Date of next meeting 17th December 2019

12. Draft Development Plan Discussion document – Cllr AP
12.1 *Draft Development Plan

13. Highways, Environment and Emergency Committee – Cllr SJ
13.1 Chairman’s update
13.2 *School Transport correspondence (response to Chairman) – Cllr AP
13.3 Response from WCC regarding footpath clearance – Clerk
13.4 Speed Aware Campaign – Cllr AP
13.5 Dog fouling on Ettington Park and in the village
13.5.1 Recommendation to approach Persimmon requesting “No dogs allowed and dogs on leads in public open spaces” signs be
13.6 Date of next meeting 10th December 2019

14. Community Facilities Committee – Cllr AP
14.1 *Chairman’s report
14.2 Date of next meeting – 21st January 2020

15. Contracts
15.1 Appointment of Lengthsman & Handyman contracts update – Cllr AP

16. Office & Staffing
16.1 Review of need for Office & Staffing Committee – Cllr RB/AP
16.2 Staff liaison meetings 30th October update – Cllr RB/AP

17. Index of Shops and Amenities – Cllr RB
17.1 Chairman’s update

18. Annual Parish Meeting – Cllr AP

19. Wellesbourne and Walton News – Cllr AP
19.1 Proposed contents: Chairman’s report
Christmas light switch on & street fayre
Reminder of dog byelaws at Mountford playing field Volunteers to deliver Annual Report

20. Cllr and Clerk Exchange of Information

21. Items/reports for the next meeting by 17th December 2019

Table of monthly meeting dates

Full Council 7th January 2020
Highways/Environment/Emergency committee 10th December 2019
Community Facilities committee 21st January 2020
Finance 17th December 2019

10. Planning
10.1 Applications
19/03147/COUC Change of use from Shop (Class A1) to café (Class A3)
At 5 Kineton Road For Mr Deniz Kekec
Planning officer Erin Weatherstone Date 11th December 2019
19/03171/TREE Proposed: -T1: Sweet Chestnut: Fell -T2: Yew: Fell -T3: Cypress: Fell
-T4: Cypress: Fell -T5: Yew: Crown lift to approx. 3meters
-T6: Holly: Reduce by approx. 2metres – T7: Yew: Reduce by approx. 5meters
-T8: Poplar: Fell – T9: Cypress: Fell -T10: Lime: Reduce by approx. 10metres
-T11: Holly: Fell -T12: Yew: Fell -T13: Eucalyptus: Fell
-T14: Holly: Fell -T15: Elderberry: Fell
-T16: Pear: Fell -T17: Conifer: Fell -T18: Rhododendron: Fell
-T19: Holly: Fell -T20: Prunus: Fell
-T21: Yew: Fell -T22: Prunus: Fell
-T23: Prunus: Fell -T24: Conifer: Fell
-T25: Pine: Fell -T26: Acer: Fell
-T27: Acer x2: Fell – T28: Yew: Fell
-T29: Yew: Fell -T30: Yew: Fell
-T31: Laburnum and Prunus: Fell -T32: Apple: Fell
-T33: Cherry: Fell -T34: Yew: Fell
-T35: Conifer: Fell -T36: Elm x2: Fell -T37: Elm: Fell
-T38: Robinia: Fell -T39: Poplar: Fell -T40: Elm: Fell
At Wellesbourne Hall, Stratford Road For Mr H Dhinsay
Planning officer Assistant Planner Date 5th December

10.3 Definition of planning term approvals – Cllr DK
10.4 Date of next Area Planning Meetings: 11/12/2019, 18/12/2019, 8/1/2020