Full Council meeting, 01/10/2019 – minutes

The minutes for the Meeting of the Council on Tuesday 1st October 2019 at 7.30 pm at the Methodist Hall, Bridge Street Wellesbourne

Present: Chairman: Cllr Mrs Prior Councillors: Mrs Bolton, Mrs Burnard, Dipple, Harte, Kendall, Mrs Paige-Stimson
Shepherd. Clerk: Mrs Scriven Members of public: 11 County & District Councillors: 2

1. Welcome and announcements

2. Apologies for Absence – Cllrs Cannon, Jackson, Mann

3. Declarations of Interest
Cllr Mrs Prior declared a non pecuniary interest in matters pertaining to WSCC as a Trustee
Cllr Kendall declared a non pecuniary interest in matters pertaining to WSCC as a Trustee
Cllr Mrs Bolton declared a non pecuniary interest in matters pertaining to the Village Hall as the Council representative

4. Confirmation of the order of the agenda – add Airfield at 10.7 and 12.2 Lengthsman/Handyman advert renumbering the existing 10.7 and 12.2 – agreed

5. Identification of any items that might be resolved for confidential session – none

6. Confirmation of the minutes of the Council Meetings 3rd September 2019 – agreed

7. Matters arising (not included in the agenda)
7.1 Damaged bus stop response from Stagecoach – It was thought the No 6 bus was still using the stop and Mr Stringer (Commercial Director) said he would investigate and contact WCC to replace the stop or remove it if unused.
7.2 School Transport correspondence – a letter of acknowledgement but no response had been received.

8. Open Session for members of the public to raise any matters of relevance to the Parish
Mr Roberts, owner of Take Flight Aviation advised the Council of a Memorandum of Understanding (MoU) that SDC had
arranged with the airfield owners and signed off by the Deputy Chief Executive. Take Flight Aviation had not been offered lease
renewal which would lead to loss of employment of 20 people on 29th October 2019. Services lost would include the maintenance
of 15 aircraft, 300 members, apprenticeship schemes, school and work placements, charity work and training of aircraft engineers
and commercial pilots, four of whom were female; especially important as the percentage of female commercial pilots is very low.
The plans to shorten the runway would lead to loss of flying function as the jets used by companies such as Munster Joinery
would not be able to land at the airfield and certain training would not be possible due to the prevailing winds. Several long
established businesses had left the site including Aeros, On Track and Fly-well soon to be followed by Take Flight Aviation.
Mr Roberts thanked the Parish Council for its support and implored Councillors to question SDCs actions and apparent lack of
regard to their own statutory Core Strategy and the adopted Neighbourhood Plan.
Mrs Cook, Church Street asked if there had been any progress with the car park lighting at the King’s Head and if the triangle of
land next to the Medical Centre was to be maintained.
Mrs Dane, Newbold Road asked if the camera on the River Dene had been repaired.
Miss McDonaugh, Mountford Close asked if 7.2 was to discuss transport to school from J Sainsbury’s.

9. District & County Council matters – Cllr Kendall/ Cllr Mrs Parry – Report noted
Planning enforcement had confirmed the planning permission for Willett House including the demolition works that was yet to be approved was approved in late September.
The County members grants were now available.
Action: Consider application for a grant to instate a “Measured mile” By: Cllr AP/Office

10. Planning – Cllr AP
10.1 Decisions with conditions
1. Noted
19/01513/FUL New dwelling with associated landscaping
At Land adjacent to White Cottage, Church St, Wellesbourne For Mr M Webster MWBC
2. Noted
19/02047/LDP Erection of single storey extension to the rear extending out from the original wall by no greater than 3 metres together with internal and external alterations
At 6 Garden Terrace Wellesbourne For Mr Steve Farr
3. Noted
19/01131/FUL Proposed single storey side extension with pitched roof
At 12 Talbot Court Wellesbourne For Mr & Mrs Carter
4. Noted
19/02287/TREE T1 Conifer – fell
At The Stags Head, Wellesbourne For Mr Antony Bell – Thorn

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5. Noted
19/02078/TREE T1 Cherry – prune back to previous pruning points to shape crown
At 3 Chestnut Square, Wellesbourne For Miss E Hunter
10.2 Refusals – none
10.3 Applications – none
10.4 Site Allocations Plan for Stratford upon Avon District July 2019 (supplement to the Core Strategy 2011 – 2031) Councils
response – an acknowledgement of the Council’s submission had been received.
10.5 Correspondence Mr Lewis regarding application 19/01837/TREE – following consideration, Cllrs agreed that a planning
application should be submitted by the applicant.
10.6 Definition of planning term approvals
Actions: Ask SDC planning for the definition of planning term approvals versus Decision with conditions By: Cllr DK
10.7 Airfield – Cllrs considered the MoU document and the issues raised by the Clerk with Deputy Chief Executive David Buckland. Cllr Parry explained that SDC had no legal rights to intervene under contractual law between a landlord and tenant but had made every attempt to get Littler Investments Ltd to offer Take Flight Aviation a new lease without success. Councillors expressed their concern about the MoU and its apparent undermining of the Core Strategy and the Neighbourhood Plan, allowing the airfield to be degraded. It was agreed that a strongly worded letter should be sent to SDC, a question be put to the Leader at his next meeting on 23rd October 2019 and that the Chief Executive/Leader of the Council should be invited to attend a meeting with WWPC to discuss the airfield, and a statement made to the local press.
Action: Write to SDC expressing WWPC disappointment at the MoU and disregard for the Core Strategy and Neighbourhood Plan and inviting the Chief Exec/Leader of the Council to meet with WWPC.
Action: Prepare a statement for the local press By: Cllr AP/Clerk

By: Cllr AP/Clerk
10.8 Date of next Area Planning Meetings: 2/10/2019, 16/10/2019, 30/10/2019, 13/11/2019

11. Finance Committee – Cllr AS
11.1 Chairman’s report – noted
11.2 WSCC insurance update – information had been requested of the insurers for WSCC which was to be sent to the Council’s insurance upon receipt for comparison of the cover offered.
Approval of monthly accounts as per attached cheque list Prop: Cllr YP-S, 2nd Cllr DK carried
Approval of staff salaries Prop Cllr Dk, 2nd Cllr AB carried
11.5 Monthly management accounts – noted
11.6 External Audit Year End completion– now completed with no exceptions. The Council congratulated the Clerk, RFO and Internal Auditor for their excellent work in getting the audit completed.
11.7 Date of next meeting 12th November 2019

12. Highways, Environment and Emergency Committee – Cllr RM
12.1 Chairman’s report – noted
Cllr Mrs Bolton raised concern regarding the restrictions placed on the Lengthsman only being able to undertake footpath maintenance in an emergency after WCC contacted the Clerk to say his clearance of old Warwick Road had interfered with their own maintenance schedule. The Chairman said that going forward, WCC would not be funding the scheme and therefore a plan would be required to decipher how the Lengthsman budget would be spent.
Action: Source the email from WCC relating to this matter and write to WCC asking them for a definitive statement of what can be done by the Lengthsman regarding footpaths. By: Office/Cllr AP
The Clerk said no response had been received from the King’s Head public house about the lighting being on after midnight.
12.2 Date of next meeting 29th October 2019

13. Community Facilities Committee – Cllr AP
13.1 Chairman’s update – A meeting with Dr Read-Jones (Head of the Medical Centre) and Mr Faulker (agent for Walton Estate) had taken place and it was agreed that the Medical Centre would source a grille to cover the outlet pipe into the SUDs. Wildgoose were due back on site to bring the land into usable condition. The Chairman met with the Council’s groundsman to discuss what he thought needed to be done to the land to ensure the best conditions were applied.
13.2 Newbold Road planning application – this had now been amended by the architect to accord with the Council’s instruction to provide more parking spaces.
Recommendation to approve to submission of the planning application for the change of use of the Newbold Road land Prop Cllr AP, 2nd Cllr YP-S carried
13.3 Village Hall update – The sublease had been received with the requested amendments and forwarded to the Village Hall Management Committee for their consideration for signing by the 31st October 2019 deadline.
13.4 Dog Close – update – The lease was expected from the Estate solicitor any day now.
13.5 Correspondence – Mrs Weaver, a request for use of Dovehouse ground for sports training – Councillors considered the
request and were supportive in principle.

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Action: Write to WSA with a copy of Mrs Weaver’s correspondence asking them to confirm if they wished to permit the use of the land and if so, they would need to send a letter proposing the use with a plan on how it would be managed to the Parish Council to approve such measures. By office

13.6 Date of next meeting – 8th October 2019

14. Contracts
14.1 Tender response update – Five tenders for Grounds Maintenance, Bus Shelter Cleaning and Litter Picking had been received in total.

15. Office & Staffing
15.1 Office website report – Councillors considered amendments to the Council website and favoured clean lines shown in one
particular website example.
Action: set up a meeting to discuss possible changes to the website By: Admin Asst/Mr Saunders/Cllr YP-S

15.2 Staff liaison meetings – To be confirmed

16. Index of Shops and Amenities – First meeting of the group had taken place; the next step was to source quotes from
printer. Cllrs were pleased that there would be no change in the cost of the adverts this year. Cllr Mrs Bolton asked to be informed
of any new businesses, failed business or new organisations.

17. Wellesbourne & Walton Parish Council – as a Market Authority – the letter registering WWPC as a Market Authority
had been sent to SDC.

18. Code of Conduct video – dates to be arranged

19. Wellesbourne and Walton News – Cllr AP
19.1 Proposed contents: Chairman’s report
Index Volunteers for Speed Aware Campaign Volunteers for Chedham’s Yard Drone flying Wellesbourne
Wellesbourne Mounford Airfield.

20. Cllr and Clerk Exchange of Information – none

21. Items/reports for the next meeting by 24th October 2019

Table of monthly meeting dates

Full Council 5th November 2019
Highways/Environment/Emergency committee 29th October 2019
Community Facilities committee 8th October 2019
Finance 12th November 2019

There being no further business to discuss, the meeting closed at 9.10pm

Chairman Cllr Mrs Prior

Signed A Prior

Date 5/11/19 2019
Completed 3rd October 2019

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