Full Council meeting, 05/11/2019 – agenda


The agenda for the Meeting of the Council taking place on Tuesday 5th November 2019 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne

Cllrs are summoned to deal with the following agenda
Kate Skinner
Acting Clerk to the Council 29th October 2019

This is an open meeting and the public are welcome to attend.

* papers needed for this agenda

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meeting 1st October

7. Matters arising (not included in the agenda)

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. *District & County Council matters – Cllr Kendall/ Cllr Mrs Parry

10. Planning – Cllr AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 Responsible Finance Officer – Resignation and advertising arrangements for replacement – Clerk
11.2 *Chairman’s report
11.3 *Recommendation to approve the updated Financial Regulations – Prop Cllr AS
11.4 WSCC insurance update – Cllr AP/Clerk
11.5 *Approval of monthly accounts as per attached cheque list
11.6 *Approval of staff salaries
11.7 *Monthly management accounts
11.8 Date of next meeting 12th November 2019

12. Highways, Environment and Emergency Committee – Cllr SJ
12.1 Chairman’s update
12.2 *School Transport correspondence – Cllr AP
12.3 Date of next meeting 10th December 2019

13. Community Facilities Committee – Cllr AP
13.1 Chairman’s update
13.2 Newbold Road planning application – update Cllr AP
13.3 Village Hall update – Clerk
13.4 Dog Close – update – Cllr AP
13.5 *Correspondence from WSA
13.6 *Recommendation to approve the spending on hedging and tree maintenance work – Prop Cllr AP
13.7 Date of next meeting – 19th November 2019

14. Contracts
14.1 Responses from preferred contractors update – Clerk
14.2 Responses to Lengthsman & Handyman contracts update Clerk

15. Office & Staffing
15.1 Staff liaison meetings 30th October update – Cllr AP/RB

16. Index of Shops and Amenities – Cllr RB
16.1 *Recommendation to accept the quote from the preferred printers – Prop Cllr RB
16.2 *Recommendation to agree that costs for Index advertisers remains the same as last year – Prop Cllr RB

17. Speakers for the Annual Parish Meeting – suggestions

18. Wellesbourne and Walton News – Cllr AP
18.1 Proposed contents: Chairman’s report
Airfield Christmas light switch on & street fayre
Reminder of dog byelaws at Mountford playing field Volunteers to deliver Annual Report

19. Cllr and Clerk Exchange of Information

20. Items/reports for the next meeting by 21st November 2019

Table of monthly meeting dates

Full Council 3rd December 2019
Highways/Environment/Emergency committee 10th December 2019
Community Facilities committee 19th November 2019
Finance 12th November 2019

10. Planning
10.1 Decisions
1. Refusal
19/01719/FUL Erection of two bedroomed bungalow, access and parking
At 88 Mountford Close, Wellesbourne For Mr J Kendrick
2 Permission with conditions
19/01682/FUL Extension and conversion of existing garage to create two bed holiday let
At The Elms, Loxley Road, Wellesbourne For Mr & Mrs Bird

10.2 Applications
19/02932/TREE T14 – conifer x2 – Crown lift (a) by 4-5 metres (b) Crown reduce by 2-3 metres and crown lift by 2 metres
At 30 Church Walk For Mrs Susan Harland
Planning officer Assistant Planner Date 7 November 2019
19/02788/TREE T1 – sycamore – Reduce crown by 2-3 metres
T2 – yew x2 – Prune northern crown back by 1-2 metres. Lift northern crown by 1-1.5 metres
T3 – elder – Reduce crown by 1.5 metres
T4,T5,T7,T8,T9,T10,T11 – ash – Lift crowns by 4 metres
T6 – sycamore – Reduce crown by 1.5-2 metres. Lift crown by 1.5-2 metres
T22 – mixed hedge – Reduce by 0.5 metres
At Meadow Cottage, 36 Church Walk For Mrs Susan Harland
Planning officer Assistant Planner Date 7 November 2019
19/02797/FUL Erection of a tennis court and subsequent change of use of land from paddock to domestic garden
At Fammington Court, Loxley Lane For Mrs J Daniells
Planning officer Louise Casey Date 7 November 2019
19/02858/COUQ Change of use of agricultural building to residential dwelling
At Walton Wood Farm, Walton For Executor Of The Late Christopher Murphy
Planning officer Paul Thompson Date 14 November 2019
19/02898/VARY Variation of Condition No.4 of Planning Permission 19/00603/FUL dated 01/05/2019, to extend the opening hours to 07:30 to 23:00 inside the café/shop and also an extension of hours for all the external areas from 07:30 to 22:00 hours, every day.
Original description of development: Change of use of the ground floor of the property from retail use (class A1) to a mixed use as retail and cafe (classes A1 and A3), along with the construction of a single storey rear extension, a garden room and a covered cycle and buggy store.
At 2 Newbold Road For Ms Helen Pires Hi6 Enterprises Ltd
Planning officer Joe Brooke Date 18 November 2019

10.3 Definition of planning term approvals – Cllr DK
10.4 *Planning Committee B meeting feedback – Cllr AP
10.5 *Airfield Correspondence – WWPC and SDC response – Cllr AP
10.6 *Feedback from the Questions to the Leader meeting at SDC – Cllr AP
10.7 Feedback from the Aviators public meeting – Cllr AP
10.8 Date of next Area Planning Meetings: 13/11/2019, 27/11/2019