Community Facilities Committee meeting, 30/04/2019 – minutes

Minutes for a meeting of the Community facilities Committee of the Council on Tuesday 30th April 2019 at 7.30pm
at the Parish Council Office at 2 School Road, Wellesbourne

Present: Chairman: Cllr Mrs Prior Councillors: Mrs Bolton, Kendall, Mrs Paige-Stimson Non council member: Mr Isted
Clerk: Mrs Scriven Members of public: 2

1. Welcome

2. Apologies for Absence – Cllrs Jackson & Mann

3. Confirmation of the order of the Agenda – agreed

4. Identification of any items that might be resolved for confidential session – none

5. Declarations of Interest
Cllr Mrs Prior declared a non pecuniary interest in matters pertaining to WSCC as a Trustee
Cllr Kendall declared a non pecuniary interest in matters pertaining to WSCC as a Trustee
Cllr Mrs Bolton declared a non pecuniary/other registered interest in matters pertaining to the Village Hall as the Council representative

6. Open Session for members of the public to raise any matters of relevance to the Parish –
Mrs Cook, Church Street, asked if WWPC would clear the footpaths from St Peter’s Church to Stratford Road and Church Walk and asked if the ground could be made level under the kissing gate into the field by the White Bridge

7. Minutes of the meeting on 26th March 2019 – item 14.3.1 remove ‘and the car park’ – agreed with amendment

8. Matters arising
8.1 Fencing at Mountford sports field play area update Cllr AP – now completed
8.2 Replacement of swings at Dovehouse play area update Cllr AP – now installed and being well used
8.3 Bowls Club beer festival update Clerk – the Bowls club had agreed parking would be placed along the boundary fence between the Bowls and Cricket clubs as in the previous year.

8.4 Wet pour repairs update Cllr AP – the contractor would be carrying out the repair this week, weather dependant.

9. Play areas
9.1 Dog signs for Mountford play area update Cllr AP – Several ‘No dogs allowed’ signs had been ordered to be fitted shortly.

10. Sports Association
10.1 Update – Simon Isted gave an update on the activities of the member groups. It was noted that a cap had been placed on the number of 5 – 8 year old cricketers due to no less than 105 children attending. The girls cricket team had played several friendly games and the last game of the season had taken place today for Wellesbourne Wanderers who had had the biggest turnout of registered players and had enjoyed a great season. The football Club were confident that HRI would be able to accommodate them for the next season, but Walton Estate and the Littler Family were to be approached regarding possible land by Mr Dowsett.
10.2 Sports Association AGM report – Simon Isted – noted
10.3 Repairs at Mountford Sports field update Cllr AP – there had been some interference with the repairs by people walking their dogs or riding bicycles across the newly seeded area, the Council handyman was to check the damage.
10.4 Licence for alterations relating to Sports Association update Cllr AP – The Sports Association had received the document and were taking legal advice. A meeting would be set up once the new Council had been elected in. The document was sent to SDC who declined to comment but suggested it be sent to the Council solicitor.

11. WSCC
11.1 Opening Day – update Cllr AP – The open day had been well attended and there had been some new memberships.
11.2 Relocation of defibrillator – update Cllr AP – Due to damage to the defibrillator during the ATM heist it had been agreed to
move the unit to the WSCC as the insurance stated the previous location was no longer suitable.

12. Forward Planning

12.1 Dog Close land
12.1.1 Leases – had not yet been agreed
12.2.2 Soak Away risk assessment for Dog Close had suggested a barrier of sorts should be placed around the Soak Away, either planting or fencing to provide a clear visible barrier to the site due to being open to the public. The Council had also requeseted life rings/vests be provided. Currently the site was still in control of Walton Estate and therefore their responsibility to ensure this health and safety matter was addressed.

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12.2 Village Hall
12.2.1 Lease to Village Hall Management Committee update – A copy of the lease had been sent to the Management Committee and comments from their solicitor received. The Parish Council solicitor had responded but no response had been received to date.
12.2.2 Youth hut – The Chairman had met with Wellan and HMB who had agreed to look at the site and give a guide to the likely cost involved. It had been estimated that to bring the property into top working order would cost approx. 150,000 pounds and to remove the concrete base and reuse the concrete for the car par, approx. 7000 pounds.
Three options were suggested
1) Remove youth hut and re-dress the car park
2) Remove youth hut and replace with a modular unit
3) Renovate the youth hut and repair the car park
Action: Make enquiries into the costs for each suggestion then return to the table for discussion. By: Cllr AP/Office
12.2.3 Car park – as above. It was noted the car park was in a poor state of repair.

12.3 Newbold Road land
12.3.1 Next steps – Wellan had produced a quote. It was noted that a change of use planning application would be required as well as an ecology study prior to the application submission as well as a location map, and splay for the exit gate.
Recommendation to carry out the works detailed by Wellan
Action: Inform Wellan to go ahead with the works quoted Prop Cllr AP, 2nd Cllr DK carried.
By: Cllr AP
12.3.2 Grass cutting quote – a budget had been raised for the cutting of the Newbold Road land grass so it was agreed this would be within budget – agreed
Mr Isted asked if the Sports Association could take over the cutting of the Dovehouse sport field rather than the Council contract. It was agreed this could be discussed prior to retendering in November.

13. Youth Provision – discussion Cllr AP
A meeting with the police and Cllr Parry had taken place and suggestions made on how to deter youths gathering around and inside the under pass. Cllr Parry was seeking information on ownership of the land at the rear of the Co-op and planting of thorny shrubs and upturned brick decoration of the walls to prevent sitting in the area suggested. Boxing classes were raised again and it was agreed to find out further information on what was available locally. Youngsters had suggested a skate park would be well received.
Action: Get quotes for skate ramps By Cllr AP/Office

14. Joseph Arch – commemorations – Cllr YPS – due to other commitments, volunteer levels had fallen and it was agreed to move the date to 2nd July instead of June. Cllr AP suggested that the WSCC might be able to provide facilities and a marquee.

15. Cllr, Clerk and members exchange of information – none

16. Date of next meeting – 21st May 2019

There being no further business to discuss, the meeting closed at 9.00pm

Chairman Cllr Mrs Anne Prior

Signed A Prior

Date 9/7/19

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