Full Council meeting, 01/10/2019 – agenda

The agenda for the Meeting of the Council taking place on Tuesday 1st October 2019 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne
Cllrs are summoned to deal with the following agenda
Lynda Scriven.
Clerk to the Council 24th September 2019

This is an open meeting and the public are welcome to attend.

* papers needed for this agenda

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meetings 3rd September 2019

7. Matters arising (not included in the agenda)
7.1 Damaged bus stop response from Stagecoach- Clerk
7.2 *School Transport correspondence – Cllr AP

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. District & County Council matters – Cllr Kendall/ Cllr Mrs Parry

10. Planning – Cllr AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 *Chairman’s report (to follow)
11.2 WSCC insurance update – Cllr AP/Clerk
11.3 *Approval of monthly accounts as per attached cheque list
11.4 *Approval of staff salaries
11.5 *Monthly management accounts
11.6 External Audit Year End completion– update Clerk
11.7 Date of next meeting 12th November 2019

12. Highways, Environment and Emergency Committee – Cllr RM
12.1 *Chairman’s report
12.2 Date of next meeting 29th October 2019

13. Community Facilities Committee – Cllr AP
13.1 Chairman’s update
13.2 *Newbold Road planning application
13.2.1 Recommendation to approve to submission of the planning application for the change of use of the Newbold Road land – Prop Cllr AP
13.3 Village Hall update – Clerk
13.4 Dog Close – update – Cllr AP
13.5 *Correspondence – Mrs Weaver, a request for use of Dovehouse ground for sports training
13.6 Date of next meeting – 8th October 2019

14. Contracts
14.1 Tender response update – Clerk

15. Office & Staffing
15.1 *Office website report – Cllr AP (this will be sent electronically as well as paper copy to Cllrs)
15.2 Staff liaison meetings 10th October 2019 – TBC– Cllr RB

16. Index of Shops and Amenities – Cllr RB

17. Wellesbourne & Walton Parish Council – as a Market Authority – update Cllr AP

18. Code of Conduct video – date to be arranged – Cllr AP

19. Wellesbourne and Walton News – Cllr AP
19.1 Proposed contents: Chairman’s report
Index Volunteers for Speed Aware Campaign Volunteers for Chedham’s Yard Drone flying Wellesbourne

20. Cllr and Clerk Exchange of Information

21. Items/reports for the next meeting by 24th October 2019

Table of monthly meeting dates

Full Council 5th November 2019
Highways/Environment/Emergency committee 29th October 2019
Community Facilities committee 8th October 2019
Finance 12th November 2019

10. Planning
10.1 Decisions with conditions
19/01513/FUL New dwelling with associated landscaping
At Land adjacent to White Cottage, Church St, Wellesbourne For Mr M Webster MWBC
19/02047/LDP Erection of single storey extension to the rear extending out from the original wall by no greater than 3 metres together with internal and external alterations
At 6 Garden Terrace Wellesbourne For Mr Steve Parr
19/01131/FUL Proposed single storey side extension with pitched roof
At 12 Talbot Court Wellesbourne For Mr & Mrs Carter
19/02287/TREE T1 Conifer – fell
At The Stags Head, Wellesbourne For Mr Antony Bell – Thorn
19/02078/TREE T1 Cherry – prune back to previous pruning points to shape crown
At 3 Chestnut Square, Wellesbourne For Miss E Hunter
10.2 Refusals – none
10.3 Applications – none
10.4 *Site Allocations Plan for Stratford upon Avon District July 2019 (supplement to the Core Strategy 2011 – 2031) – Councils response – Cllr AP
10.5 *Correspondence Mr Lewis regarding application 19/01837/TREE (Cllrs received by email)
10.6 Definition of planning term approvals – Cllr DK
10.7 Date of next Area Planning Meetings: 2/10/2019, 16/10/2019, 30/10/2019, 13/11/2019