Full Council meeting, 03/09/2019 – agenda

The agenda for the Meeting of the Council taking place on Tuesday 3rd September 2019 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne
Cllrs are summoned to deal with the following agenda
Lynda Scriven.
Clerk to the Council 22nd August 2019

This is an open meeting and the public are welcome to attend. A comments box is available for the public to use in addition to the Open Session for the public
* papers needed for this agenda

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meetings 20th August 2019

7. Matters arising (not included in the agenda)
7.1 Spoil heaps at the Grange – Cllr Kendall
7.2 Village gateway meeting – update Cllr Parry/Cllr RM/Cllr JH
7.3 *Approval of minutes query – correspondence WALC – Cllr AP
7.3.1 Recommendation to issue minutes as soon as they are ready marked “draft – subject to possible change” – Prop Cllr AP
7.3.2 Recommendation to include “matters arising” on any agenda where draft minutes are discussed– Prop Cllr AP

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. *District & County Council matters – Cllr Kendall/ Cllr Mrs Parry

10. Planning – Cllr AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 *Chairman’s report
11.2 *Correspondence re WSCC insurance update – Cllr AP/Clerk
11.3 *Approval of monthly accounts as per attached cheque list
11.4 *Approval of staff salaries
11.5 *Monthly management accounts
11.6 External Audit – update Clerk
11.7 Date of next meeting 24th September 2019

12. Highways, Environment and Emergency Committee – Cllr RM
12.1 Chairman’s update
12.2 *Correspondence SDC – Town & Parish Council support for UBUS Community Transport Service – Cllr AP
12.2.1 Recommendation that the Council includes in the precept a sum of money, amount to be decided for support of the UBUS service – Prop Cllr AP
12.3 Repeater signs Loxley Road
12.4 *Correspondence – WCC implementation of 50mph limit along A429 Barford Bypass
12.5 Date of next meeting 10th September 2019

13. Community Facilities Committee – Cllr AP
13.1 *Chairman’s report
13.2 *Correspondence Wellesbourne Sports Association – legal costs
13.3 Village Hall
13.3.1 Management Committee sublease – update Cllr RB
13.3.2 *Correspondence – Village Hall Management Committee – Cllr AP
13.3.3 *Contingency for future management of the Village Hall
13.4 Date of next meeting – 8th October 2019

14. Contracts
14.1 *Recommendation to agree the Tendering process and advertising of the Grounds maintenance contract, Bus shelter cleaning contract and Litter collection contracts – Cllr AP

15. Office & Staffing
15.1 Office clearing – update Clerk
15.2 Staff liaison meetings – Cllr RB

16. Index of Shops and Amenities – Cllr RB

17. Wellesbourne & Walton Parish Council – as a Market Authority – update Cllr AP
17.1 Recommendation that Wellesbourne & Walton Parish Council becomes a Market Authority – Cllr AP

18. Code of Conduct video – date to be arranged – Cllr AP

19. Wellesbourne and Walton News – Cllr AP
19.1 Proposed contents: Chairman’s report
New Councillor bio’s Community involvement

20. Cllr and Clerk Exchange of Information

21. Items/reports for the next meeting by 19th September 2019

Table of monthly meeting dates

Full Council 1st October 2019
Highways/Environment/Emergency committee 10th September 2019
Community Facilities committee 8th October 2019
Finance 24th September

10. Planning
10.1 Decisions with conditions
19/01438/FUL Insert 2 No dormer windows onto North East (front) elevation
At The Oaks, Walton Road For Mr John Kendrick Barleycrest properties Ltd
19/01400/FUL Proposed rear conservatory
At 8 Wellington Close For Mr Wainwright
19/01867/TREE T1 – Norway spruce – crown lift to 2.3m above ground level
At Wellesbourne Methodist Church, Wellesbourne For Roger Wright
19/01629/FUL Extension and alterations
At 30 Kineton Road, Wellesbourne For Mr & Mrs Garcea
19/01822/FUL Proposed first floor side extension and single storey rear extension
At 4 Hopkins Way, Wellesbourne For Mr & Mrs Butler

10.2 Amendments
19/01719/FUL Erection of two-bedroom bungalow, access and parking
At Land adjacent to 88 Mountford Close For Mr J Kendrick
Planning officer Date
19/01961/FUL Single storey side extension and erection of boundary wall
At 15 Lysander Close, Wellesbourne For Mr Howard Smith
Planning officer Ryan OKeeffe Date Information only

10.3 Approvals
18/02320/REM Reserved matters application for the erection of up to 127 dwellings with associated infrastructure pursuant to condition 1 of 15/00596/OUT (outline application for the erection of up to 350 dwellings with associated open space, landscaping, attenuation areas, will all matters, except access reserved)
At Land East and West of Ettington Road, Wellesbourne For Miss Elizabeth Woods Persimmon Homes
Planning officer Louise Koelman Date 27th August 2019
19/01619/REM Application for the approval of reserved matters relating to the appearance, landscaping, layout and scale of outline planning permission 17/02887/OUT for the erection of 1 no dwelling
At Friz Hill, Walton For Mr & Mrs Redfern
Planning officer Joe Brooke Date 27th August 2019

10.4 Applications
19/02287/TREE T1 – conifer – Fell
At The Stags Head, 1 Chestnut Square, Wellesbourne For Mr Antony Bell-Thorn
Planning officer Assistant Planner Date 9th September 2019
19/02078/TREE T1 – Cherry – Reduce height by approx. 2 metres to 2 metres and spread by 1 metre to 1.5 metres
At 3 Chestnut Square, Wellesbourne For Miss E Hunter
Planning officer Assistant Planner Date 11th September 2019
19/02087/FUL Construction of new house with access and parking (revision of approved scheme 19/00049/FUL to provide
a garage with a new flat roofed rear section
At The Nurseries, Lowes Lane, Wellesbourne For Mr P Coton, Coton Builders
Planning officer Erin Wetherstone Date 12th September 2019
19/02350/FUL Erection of single storey rear extension
At 8 Hammond Green For Mr Steve Kapoor
Planning officer Sarah Chadwick Date 13th September 2019
19/02104/FUL Proposed single storey rear extension
At 4 Rose Lane, Wellesbourne For Mr Jon Ryan Gill
Planning officer Victoria Kempton Date 17th September 2019

10.5 Site Allocations Plan for Stratford upon Avon District July 2019 (supplement to the Core Strategy 2011 – 2031)
10.6 Date of next Area Planning Meetings: 4th September 2019, 18th September 2019