Full Council meeting, 06/08/2019 – agenda

The agenda for the Meeting of the Council taking place on Tuesday 6th August 2019 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne
Cllrs are summoned to deal with the following agenda
Lynda Scriven.
Clerk to the Council 31st July 2019

This is an open meeting and the public are welcome to attend. A comments box is available for the public to use in addition to the Open Session for the public
* papers needed for this agenda

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meetings 2nd July & 16th July 2019

7. Matters arising (not included in the agenda)
7.1 Spoil heaps at the Grange – Cllr Kendall

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. *District & County Council matters – Cllr Kendall/ Cllr Mrs Parry

10. Planning – Cllr AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 *Chairman’s report
11.2 *Correspondence re WSCC insurance
11.3 *Approval of monthly accounts as per attached cheque list
11.4 *Approval of staff salaries
11.5 *Monthly management accounts
11.6 *Recommendation from the Finance Committee to adopt the amended Risk Register – Prop Cllr AS (paper to follow)
11.7 External Audit – update Clerk
11.8 Date of next meeting 24th September 2019

12. Highways, Environment and Emergency Committee – Cllr RM
12.1 Chairman’s update
12.2 Repeater signs Loxley Road
12.3 *Contracts for bus shelter cleaning and litter picking
12.3.1 Recommendation from the HEE committee to approve the 3 year contract for bus shelter cleaning and litter picking – prop
Cllr RM
12.4 Quote for White Bridge area cut back – Clerk
12.5 Date of next meeting 13th August 2019

13. Community Facilities Committee – Cllr AP
13.1 *Chairman’s report
13.2 Village Hall sublease – update Cllr RB
13.3 *Contracts for grounds maintenance
13.3.1 Recommendation from the Community Facilities committee to approve the 3 year contract for grounds maintenance– prop
Cllr YP-S
13.4 Date of next meeting – 20th August 2019

14. Office & Staffing
14.1 Office clearing – update Clerk
14.2 Staff liaison meetings – Cllr RB

15. Index of Shops and Amenities – Cllr RB

16. Wellesbourne & Walton Parish Council – as a Market Authority – update Clerk

17. Code of Conduct video
17.1 *Cllr training – report Clerk

18. Wellesbourne and Walton News – Cllr AP
18.1 Proposed contents: Page completed

19. Cllr and Clerk Exchange of Information

20. Items/reports for the next meeting by 22nd August 2019

Table of monthly meeting dates

Full Council 3rd September 2019
Highways/Environment/Emergency committee 13th August 2019
Community Facilities committee 20th August 2019

10. Planning
10.1 Applications
19/01801/FUL Two storey rear extension
At 14 Chapel Street, Wellesbourne For Mr David Halliwal
Planning officer Victoria Kempton Date 5th August 2019
19/01861/FUL Proposed single storey flat roof rear extension and pitched roof front porch
At 19 Mordaunt Road, Wellesbourne For Mr & Mrs S Bates
Planning officer Richard Lambert Date 9th August 2019
19/02084/TREE T1 Prunus – remove
At St Peter’s Church, Wellesbourne For St Peters Church
Planning officer Assistant Planner Date 21st August 2019
19/02073/DDT T1 unidentified species – Fell.(Dead, no replacement required as growing beneath crown of adjacent tree)
At 3 Peacock Court, Chapel Street, Wellesbourne For Mr B Waight
Planning officer Ruth Rose Date N/A
10.2 19/01615/FUL Formulation of Bio-digestate lagoon, Little Hill Farm Wellesbourne (Charlecote parish – queries raised)
10.3 Site Allocations Plan for Stratford upon Avon District July 2019 (supplement to the Core Strategy 2011 – 2031)
10.4 Date of next Area Planning Meetings: 7th August 2019