Highways, Environment & Emergency Committee meeting, 14/05/2019 – minutes

Minutes for a meeting of the Highways/Environment/Emergency Committee of the Council on Tuesday 14th May 2019 at 7.30pm at the Parish Council Office at 2 School Road, Wellesbourne

Present: Cllrs Mrs Prior, Mann, Mrs Paige-Stimson Clerk: Mrs Scriven Members of public: 2

1. Welcome

2. Election of a Chairman
2.1 Cllr Prior nominated Cllr Mann be appointed, 2nd Cllr Paige-Stimson, there being no other nominees, carried.

3. Election of a Vice Chairman
3.1 Cllr Mann nominated Cllr Jackson be appointed, 2nd Cllr Prior, there being no other nominees, carried.

4. Apologies for Absence – Cllrs Jackson & Mrs Bolton

5. Confirmation of the order of Agenda – add at item 11.3 Bus service – agreed

6. Identification of any items that might be resolved for confidential session – none

7. Declarations of Interest – none

8. Confirmation of the Minutes of the Highways, Environment and Emergency Committee meeting,
26th February 2019 – moved to the next meeting

9. Matters arising (not included in the agenda) – the path to the White Bridge had been included in the Council grounds
maintenance contract (cost to be agreed)
Suggestion by member of public School bus from Sainsbury’s car park – moved to next meeting

10. Open Session for members of the public to raise any matters of relevance to the Parish
Mrs Cook, Church Street, asked if it might be possible to have the Village Hall open its toilets for public use and if the Medical Centre were going to move their noticeboard onto their land. Complaints from neighbours about the lighting from the King’s Head being illuminated until well after midnight had been received

11. Highways issues
11.1 Broken wall at White Bridge – Response from WCC – Cllrs considered the content and agreed it should be sent to the homeowner for his attention and comment.
Action: Scan WCC document to homeowner By Office
11.2 Contact with Distribution Park Manager update – following a visit to the Park an email was sent to HQ who contacted the Clerk to say the MD was on leave but would contact the office upon return. Subsequently the Clerk was informed the Management Company had dissolved and no further information had been forthcoming.
Action: Go to site office and ask for contact detail of the new Management Company. By Office
11.3 Bus services – concern had been raised by a member of public about the length of journey to Leamington Spa and Cllrs agreed to contact Stagecoach.
Action: Contact Stagecoach requesting a meeting to discuss the journey routes and time taken to get to Leamington Spa
Action: contact member of public to update as to action being taken by the Council By Office

By Cllr Prior

12. Environment issues
12.1 Public rights of way update – SD121 & SD121a had been allocated to a job number by WCC for cut back.
12.2 Lengthsman Scheme update – The Clerk confirmed that there was funding for approximately one year of work depending the workload undertaken. It was agreed that during Q3 the group members would meet to discuss the possibility of self funding the scheme if WCC would permit the Lengthsman to continue without grant funding from WCC.

13. Emergency issues
13.1 Emergency plan – GDPR (General Data Protection Regulations) progress update Clerk – Letters had been sent out requesting permission to hold and publish personal data under the GDPR conditions.

14. Councillor, Clerk and non Council members of Committee exchange of information
Cllr Prior said the windows at the property that was formerly Duncan’s pet shop had not been reverted back to type despite District Planning Enforcement instruction to do so. A request for Cllr Bolton to arrange Cllr walks around the village was made. The path from Ettington Road to Lowes Lane was covered in leaf debris again and it was asked if the Lengthsman could clear it.

15. Date of next meeting – 25th June 2019

There being no further business to discuss the meeting closed at 9.10pm

Chairman Cllr Mann

Signed R W Mann

Date 25/6/2019

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