Annual meeting of the Council, 07/05/2019 – agenda

The Annual Meeting of the Council will take place on Tuesday 7th May2019 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne
Cllrs are summoned to deal with the following agenda
Lynda Scriven
Clerk to the Council 29th April 2019

This is an open meeting and the public are welcome to attend. A comments box is available for the public to use in addition to the Open Session for the public
* papers needed for this agenda (see separate list)

1. Election of Chairman (currently Cllr Prior)

2. Chairman’s Declaration of Acceptance of Office

3. Election of Vice Chairman (currently Cllr Bolton)

4. Councillors Declaration of acceptance of office

5. Welcome and announcements

6. Approval for Apologies of Absence

7. Consideration of Council documents
7.1 *Approval of Standing Orders
7.2 Approval of Financial Regulations
7.3 Review of Councils power to use the General Power Competence
7.4 Review of Complaints procedure
7.5 Review of FOIA policy
7.6 Review of GDPR policy
7.7 Review of Press /Media policies

8. *Committees 2019/20
8.1 Consideration of committee structure
8.2 Recommendation from Office & Staffing committee not to reinstate the committee – to be reviewed after 6 months Prop Cllr RB
8.3 Consideration of committee membership
8.4 Consideration of committee Chairmen

9. *Working Parties
9.1 Consideration of current working party structure
9.2 Recommendation to reinstate the Index working party
9.3 Recommendation not to continue with the Conservation working party
9.4 Membership of working party

10. *Nominations for representation to other Bodies 2019/20
10.1 Consideration of Council representatives to other Bodies (appended)

11. Signatories for finance
11.1 Recommendation to approve delegated signatories – Cllrs Prior, Bolton, Shepherd, Mann, Barritt

12. Calendar of Meetings
12.1 *May – April 2019/20

13. Declarations of Interest

14. Confirmation of the order of the agenda

15. Identification of any items that might be resolved for confidential session

16. *Confirmation of the minutes of the Council Meetings of 16th & 30th April 2019

17. Matters arising (not included in the agenda)

18. Open Session for members of the public to raise any matters of relevance to the Parish

19. County Council matters – Cllr Mrs Parry

20. Planning – Cllr AP
Approvals, Refusals, Applications

21. Finance Committee – Cllr AS
21.1 Chairman’s update
21.2 *Approval of monthly accounts as per attached cheque list
21.3 *Approval of staff salaries
21.4 *End of year SAGE accounting report – RFO
21.5 *Recommendation to approve the Asset Register– Prop Cllr AS
21.6 Date of next meeting 16th July 2019

22. Highways, Environment and Emergency Committee
22.1 Parking on Pavement Inquiry launch – Cllr AP (see Cllr shared area)
22.2 Date of next meeting 14th May 2019

23. Community Facilities Committee – Cllr AP
23.1 Chairman’s update
23.2 Date of next meeting – 21st May 2019

24. Office & Staffing Committee – Cllr RB
24.1 *Confirmation of the minutes of the Office & Staffing committee Meeting of 29th April 2019

25. Co-option procedures

26. Index – Cllr RB
26.1 Chairman’s update

27. Review of other Council Policies – Recommendation to readopt all other existing Council policies as follows:
Vexatious & repeated correspondence policy
Equal Opportunities policy
Grants policy
Overtime & Management policy
Appraisal Scheme

28. Wellesbourne and Walton News – Cllr AP
Proposed contents:
Chairman’s report Council structure CAT – Customer Access Terminal use

29. Cllr and Clerk Exchange of Information

30. Items/reports for the next meeting by 23th May 2019
Table of monthly meeting dates
Full Council 4th June 2019
Highways/Environment/Emergency committee 14th May 2019
Finance 16th July 2016
Community Facilities committee 21st May 2019

20. Planning
20.1 Applications
19/00310/FUL Conversion, alterations and rationalisation of existing holiday let accommodation to provide one dwelling with associated works
At Kingsmead Farm, Stratford Road, Wellesbourne For Mr Simon Butterfield Lionsgate Capital
Planning officer Amy Flute Date 9th May 2019
19/00868/FUL Timber office to replace existing office building and demolition of 2 sheds
At Moor Meadow, Hunscote Lane, Wellesbourne For Hunscote Kennels Ltd
Planning officer Joe Brooke Date 8th May 2019
19/00867/FUL Timber cabin for additional ancillary accommodation/timber garage/store, following demolition of 2 sheds
At Ashmoor, Hunscote Lane, Wellesbourne For Mr & Mrs Jackman
Planning officer Sian Gardner Date 9th May
19/00937 Cart shed
At Staple Hill Farm, Staple Hill, Wellesbourne For M J Male
Planning officer Louise Casey Date 13th May 2019
19/00525/LDE Conservatory
At 14 Grange Gardens, Wellesbourne For Mr & Mrs Oliver
Planning officer Sarah Chadwick Date 14th May 2019
19/01034/FUL Conversion of existing garage to living area and hallway and replacement of garage windows with floor to ceiling height windows. 1no. 5.9m front extension of left hand side elevation to align with existing neighbouring properties front facades. Extension of pitched roof to front elevation as required. 1no. 4.2m extension to rear living area. Internal alterations. All materials to match existing.
At 46 Mountford Close, Wellesbourne For Mrs G S Blyth
Planning officer Ryan O’Keeffe Date 16th May 2019
20.2 Date of next Area Planning Meetings: TBA