Full Council meeting, 05/03/2019 – minutes

The minutes for the Meeting of the Council on Tuesday 5th March 2019 at 7.30 pm at the Methodist Hall, Bridge Street Wellesbourne

Chairman: Cllr Mrs Prior Councillors: Barritt, Mrs Bolton, Kendall, Mrs Paige-Stimson, Shepherd, Storey Clerk: Mrs Scriven
County/District Cllrs: 1 Members of public: 9

1. Welcome and announcements – Cllr Mann had been given a leave of two months for personal reasons.

2. Apologies for Absence – Cllrs Jackson, Mann & County & District Cllr Mrs Parry

3. Declarations of Interest – Cllr Mrs Prior declared a non pecuniary interest in matters pertaining to item 5 as a Trustee
Cllr Kendall declared a non pecuniary interest in matters pertaining to item 5 as a Trustee

4. Confirmation of the order of the agenda Item 12.1 to be removed as previously dealt with at HEE Committee.

5. Identification of any items that might be resolved for confidential session

6. Confirmation of the minutes of the Council Meetings
29th January 2019 – agreed
12th February 2019 – Item 3 Wellesbourne School planning application add the Council supported the application – agreed
26th February 2019 – agreed

7. Matters arising (not in the agenda) Mrs Cook had raised a dog fouling campaign by SDC – find out when & where

8. Open Session for members of the public to raise any matters of relevance to the Parish
Mrs Dane, Newbold Road, asked the District Councillor if members of the public should be invited to East Area Planning meetings where they had made an objection to the application. It was noted that members of the public are not automatically notified, only the ward member and consultees. Mrs Dane said she was disappointed with the outcome of the Willett House planning appeal.
Mr Davis, Oxford Way, asked the District Councillor if he had progressed the enquiry concerning the missing 77K. Cllr Kendall responded that he was still looking into the matter at SDC.
9. District Council matters
County Council matters
Cllr Kendall – no update
Cllr Mrs Parry report – noted

10. Planning
10.1 Decisions
1. Noted
19/00140/TREE A1 & A2 – Remove hedging A3 – Laurel hedging and tree to RHS – remove
At Kings Head Hotel, Charlecote Road, Wellesbourne For Mrs Ellie King C&R Contracts Ltd
Decision Consent with conditions
18/03515/FUL Proposed new roof to existing garage and conversion to garden room. Alterations to side garden boundary
At 14 Chapel Street For Mr David Halliwell
Decision Permission with conditions
3. Noted
18/03152/FUL Demolition of steel portal framed building and extension to the existing commercial greenhouses (replacing the existing storage area). Erection of no.2 water tanks and alterations to car parking area and associated landscaping.
At The Tree House, Church Road, Charlecote For Mr C Cox Natural Green
Decision Permission with conditions
4. Noted
18/02109/FUL Replacement of three windows to the front elevation, installation of a short external staircase to side elevation, and approval for replacement shop front (part retrospective).
At 10 Warwick Road For Mr James Richardson M Webster Building Contractors Ltd
Decision Permission with conditions
5. Noted
18/03686/FUL Proposed single storey rear and side extension and external alterations to dwelling

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At 9 Mountford Close For Mr Allen
Decision Permission with conditions
6. Noted
18/02625/FUL Demolition of existing T-Hanger (retrospective) and proposed new Hangar and Clubhouse
At Take Flight House, Loxley Lane For Mr Mike Roberts Take Flight Aviation Limited
Decision Permission with conditions
10.2 Applications
19/00196/FUL Erection of brick garage
At 1 Newbold Road For Mr Robert Kavanagh
Planning officer Ryan OKeeffe Date 12 March 2019
No objection
19/00299/FUL Proposed single storey extension to rear together with glazed veranda to rear & proposed extension to front entrance porch. Proposed resurfacing of existing drive with porous surface
At 8 Constance Harris Close For Mr & Mrs G Sims
Planning officer Ryan OKeeffe Date 12 March 2019
No objection
19/00534/TREE -G1: Willow x 2: fell
At 32 Willow Drive For Mr Philip Franklin
Planning officer Assistant Planner Date 20 March 2019
No objection – the Council asked that the tree be replaced planted in a suitable position in relation to the river.

10.3 Changes to Stratford-on-Avon District Supplementary Planning Documents.
Cllrs agreed that the design of shop fronts, large signs and advertising should take account of the surroundings. The percentage of take-away to restaurant facilities was woefully short as the chip shop, bakery and Indian take-away were missed for Wellesbourne.
10.4 Stratford-on-Avon District Council draft Development Requirements Supplementary Planning Document.
The section on parking standards per property was fully supported, it was suggested that parking spaces and garages needed to be wider due to the size of modern vehicles.
10.5 WALC/NALC questionnaire – what would communities like more control over.
Road & footway maintenance with a commuted budget
More input on Sec106 and CILs agreements
Maintenance of trees on unadopted land with a commuted budget
Street cleansing/footway cleaning with a commuted budget
Grass cutting – verge maintenance with a commuted budget
Island maintenance with a commuted budget

Inclusive spaces – it was noted that the community may want a park but if no council owned land was available where would the money come from to do this. Councillors felt this was an ill-constructed question. Nationally, the larger authorities could already devolve responsibilities to the local authorities but there needed to be permanent financial arrangement for this to work.
10.6 Stratford-on-Avon District Council Site Allocations Plan – noted
10.7Date of next Area Planning Meeting, 20th March 2019

11. Finance Committee – Cllr AS
11.1 Chairman’s report – noted.
Approval of monthly accounts as per attached cheque list Prop Cllr DK 2nd Cllr RB carried
Approval of staff salaries Prop Cllr DK 2nd Cllr AS carried
11.4 Management accounts RFO – Noted
Recommendation to transfer the remaining funds of the Buy A Brick acct to WSCC Prop Cllr AS 2nd Cllr RB carried
Cllrs Mrs Prior & Kendall abstained
11.6 Date of next meeting – 19th March 2019

12. Highways, Environment and Emergency Committee
12.1 Chairman’s update – Cllr R Barritt gave a summary of the actions of the HEE meeting, the Clerk apologised that the report supplied by Cllr RB was not available at the meeting and said it would be forwarded to Cllrs and any member of public wanting it. It was noted this would be uploaded to the Council webpage as soon as possible.

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12.2 Correspondence
12.2.1 Lorry drivers in Loxley Road – Removed as dealt with by the HEE Committee.
12.2.2 Weir replacement footbridge – Cllr RB said no further action could be taken as the Council had only been sent half of the paperwork relating to this matter.
12.3 Date of next meeting – 14th May 2019

13. Community Facilities Committee – Cllr Mrs AP
13.1 Chairman’s update – The inspections of properties under lease by the Council had been carried out and letters had gone to each establishment with the exception of Chedham’s Yard as the report was still awaited.
13.2 Joseph Arch commemoration update – It was noted that the allotment event had been very well attended and Cllrs were saddened to learn the U3A talk had to be cancelled due to a sudden bereavement. The Methodist Hall service had been well attended but the Council were dismayed to hear that the red rose placed at the Chestnut tree had been removed by someone shortly after it was placed.
13.3 Date of next meeting – 26th March 2019

14. Office & Staffing Committee – Cllr Mrs RB
14.1 Chairman’s update – The office reorganisation second phase was clearance of the basement which may involve several office closures. The Clerk had progressed the Councillor shared drive and asked Cllrs to view the documents uploaded – any difficulties to be notified to the Clerk. There would be a recommendation for the next meeting to review and agree the Retention Policy and a recommendation to Council that the Clerk carry forward 6 days leave unable to be taken due to extenuating circumstances.
14.2 Date of next meeting – 29th April 2019

15. Annual Parish Meeting – 12th March 2019
15.1 Update – Cllrs to be at the venue no later than 7pm for a 7.30pm start. The Chairman thanked all who helped to deliver the APM booklet to every house in the parish, without this help it would make the task far more difficult.

16. Wellesbourne and Walton News – Cllr Mrs AP
16.1 Proposed contents – Back page – APM
16.1.1 Chairman’s report – Cllr Mrs AP
16.1.2 Councillor elections

17. Cllr and Clerk Exchange of Information
Cllr Mrs Bolton – a traffic directional sign had been knocked over just after the Charlecote Road traffic island on the A429.
Cllr Shepherd – said due to the dates for the election the PC meeting may have to be moved to the following Tuesday. The Kings
Head public house had removed the hedgerow in front of the building.
Cllr Mrs Prior – Street Fayre committee had indicated they wished to put the money raised into the Dog Close land in memory of
Polly Oldfield (provision of benches/plants etc).
The Parish Council confirmed a stall would be required at the Street Fayre
A list of those attending the Medical Centre opening on March 16th was requested – to be sent to the Chairman
The notice board provided by the medical centre was deemed unsuitable for dual use so the Chairman would suggest that the
board made and in store for the Council would replace the old broken noticeboard and it would be suggested that the medical
centre move their board into the landscaped area inside the surgery boundary to avoid confusion with the Council boards.
Email to the Chairman from the new Vicar had suggested he was keen to get involved with youth provision and outreach work. It
was suggested that he meet up with the Parenting Group who provided from birth to 25 guidance to those with social needs and
18. Items/reports for the next meeting by 21st March 2019

19. Date of next meeting – 2nd April 2019

There being no further business to discuss the meeting closed at 8.40pm

Chairman Cllr Prior

Signed A Prior

Date 2/4/19
(completed on 7th March 2019)

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