Full Council meeting, 02/04/2019 – agenda

The agenda for the Meeting of the Council taking place on Tuesday 2nd April 2019 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne
Cllrs are summoned to deal with the following agenda
Kate Skinner
Acting Clerk to the Council 26th March 2019

This is an open meeting and the public are welcome to attend. A comments box is available for the public to use in addition to the Open Session for the public
* papers needed for this agenda

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meetings of the 5th March, 19th March 2019

7. Matters arising (not included in the agenda)

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. District Council matters
County Council matters
Cllr Kendall – update
*Cllr Mrs Parry – report

10. Planning – Cllr Mrs AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 *Chairman’s report
11.2 *Approval of monthly accounts as per attached cheque list
11.3 *Approval of staff salaries
11.4 *Management accounts – RFO
11.5 *Recommendation that the Council approve the grants for 2019-20 as per the attached list subject to the General and specific conditions mentioned.
11.6 Recommendation that when the payments are made in respect of the approved grants, that the general and specific conditions are clearly specified in the approval letter and that each successful applicant is provided with an additional copy of the Feedback form for completion.
11.7 Recommendation that the Council approve a further rent free licence of office space at the Parish Council offices for the period 1 April 2019 to 31 March 2020 on the same terms as previously agreed to each of Stratford Upon Avon Citizens Advice, and Chedham’s Yard Trust
The previously agreed use of office space by Wellesbourne Sports & Community Centre to continue as agreed until the end of March 2020.
11.8 Date of next meeting – 23rd April 2019

12. Highways, Environment and Emergency Committee
12.1 Chairman’s update – Cllr R Barritt
12.2 Correspondence
12.2.1 *Noise from WCC depot – complaint from resident
12.2.2 *Rubbish along A429 – complaint from resident
12.3 Date of next meeting – 14th May 2019

13. Community Facilities Committee – Cllr Mrs AP
13.1 Chairman’s update
13.2 *Recommendation to approve the preferred contractor for the Wet-pour contract to repair the play surfaces at Dovehouse and Mountford play areas – Prop Cllr Mrs AP
13.3 *Recommendation to approve the preferred contractor for installation of Christmas lights – Prop Cllr Mrs AP
13.4 Date of next meeting – 30th April 2019 – NB change of date

14. Office & Staffing Committee – Cllr Mrs RB
14.1 Chairman’s update – nothing to report
14.2 Date of next meeting – 29th April 2019

15. Annual Parish Meeting – 12th March 2019
15.1 Update – Cllr AP

16. *Recommendation to adopt the proposed Terms of Reference for Working Parties / Sub-Committees of the Council – Prop Cllr Mr RB

17. Governance Review
*Response to further advice – Cllr Mrs AP

18. * Meeting Dates for 2019 / 2020 – Clerk

19. Wellesbourne and Walton News – Cllr Mrs AP
19.1 Proposed contents – Back page
19.1.1 Chairman’s report – Cllr Mrs AP

20. Cllr and Clerk Exchange of Information

21. Items/reports for the next meeting by 18th April 2019

19. Date of next meeting – 7th May 2019

Table of monthly meeting dates
Full Council 7th May 2019
Highways/Environment/Emergency committee 14th May 2019
Finance 23rd April 2019
Community Facilities committee 30th April 2019
Office & Staffing committee 29th April 2019

10. Planning
10.1 Amendments
19/00299/FUL Proposed single storey rear glazed veranda and proposed extension to front porch
At 8 Constance Harris For Mr & Mrs G Sims
Planning Officer Ryan OKeeffe
Date 3rd April 2019
10.2 Appeals
18/01600/FUL Construction of one detached bungalow with all associated works
At 9 Kineton Road For Mr & Mrs Albert and Mary Holbert
Planning officer Date 17th April
10.3 Applications
19/00695/FUL Construction of garage/workshop to side of dwelling
At 10 Granville Road For Mr James Canney
Planning officer Sian Gardner Date 10th April 2019

10.4 Date of next Area Planning Meeting, 10th April 2019, 25th April 2019