Full Council meeting, 05/02/2019 – minutes

The minutes for the Meeting of the Council on Tuesday 5th February 2019 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne

Present: Chairman: Cllr Mrs Prior Councillors: Mrs Bolton, Barritt, Kendall, Mann, Mrs Paige-Stimson, Storey, Shepherd
Clerk: Mrs Scriven County/District Cllrs Kendall, Mrs Parry Members of public: 8

1. Welcome and announcements The council had invested in a hearing loop for persons wearing T loop assisted hearing aids

2. Apologies for Absence – Cllr Mrs Bartlett, Jackson

3. Declarations of Interest
Cllr Shepherd declared a non pecuniary interest in matters pertaining to item 10.3 as a member of Warwickshire Schools panel
Cllr Mrs Prior declared a non pecuniary interest in matters pertaining to item 13.4 as a Trustee of WSCC
Cllr Kendall declared a non pecuniary interest in matters pertaining to item 13.4 as a Trustee of WSCC

4. Confirmation of the order of the agenda – agreed

5. Identification of any items that might be resolved for confidential session – none

6. Confirmation of the minutes of the Council Meetings of the 8th January 2019
Page 87 item 11.5 include Cllr Bolton took the Chair and replace second word recommendation to read introduced the chairman’s allowance for voting – accepted with amendment

7. Matters arising (not included in the agenda)
Cllr Mrs Prior had received confirmation of receipt of the PC’s letter to the Police & Crime Commissioner.
Cllr Mrs Parry confirmed she had received no further correspondence from Stagecoach regarding bus services in Wellesbourne.

8. Open Session for members of the public to raise any matters of relevance to the Parish
Mr Cooknell, Mountford Close raised concern in relation to the application for extension of the school Annex, especially
regarding noise and odour pollution to his property. He was concerned that no report had been made publicly available by the
school as to the Environment Agency noise survey.
Mrs Biddington, Mountford Close raised concern about the school’s extension plans acerbating the flood risk to the properties
around the school pointing out that existing drainage was beyond its life expectancy with no planned upgrade.
Miss McDonaugh, Mountford Close, raised concern that should the development go ahead there would be further traffic problems caused by the additional out of school hours events. She queried where the traffic would park for the proposed sports fields intended to be at the rear of the school and owned by the Parish Council.
Mrs Cook, Church Street, praised the No.15 bus service now working efficiently and advised Cllrs that local businesses were complaining about the loss of business due to difficulties parking in the layby on Warwick Road. It was noted that residents living by the layby did not welcome restricted parking.
Mr Davis, Oxford Way, complemented Cllr Shepherd on his financial report in the W&W News which clearly explained the need for a rise in the precept. He questioned the Unilateral Agreement payment to the PC stating he believed the PC had been under paid and had therefore taken the matter up with SDC and his MP. To date he had not received a satisfactory explanation of this matter and said despite bringing it to the attention of Cllr Kendall as his local District and Parish Councillor he had not received any response. Persimmon had submitted an additional planning application for a further 17 dwellings and Mrs Davis said this should attract a further Sec 106 payment.
Cllr Kendall confirmed he had not received the correspondence and agreed if Mr Davis sent it again, he would investigate the matter further.
Cllr Mrs Prior informed Mr Davis that the PC had objected to the application as well as the reserved matters and the application had not yet been resubmitted or taken to appeal.

9. District Council matters/County Council matters
Cllr Kendall – No update Cllr Mrs Parry report – noted
Cllr Parry confirmed that the compulsory purchase of the airfield by SDC was still being negotiated with the Littler family. She confirmed she had objected to the application for extension of Wellesbourne school Annex on the grounds it would cause noise and odour nuisance to the neighbouring property.
Cllr Mrs Prior asked Cllr Parry why Warwickshire had one of the lowest precepts in the county for Adult Social Care at around 2%. Cllr Parry explained she sits on the committee that deals with Adult Social Care and those in need do receive payment and that the Government provide the guidelines for setting this figure; furthermore, the 2% was in addition to the usual funds and more money was spent on Adult Social Care than any other service. Cllr Parry agreed to send the budget figures to the PC.
Cllr Paige-Stimson asked if the ward members could invest in road safety issues as the PC had been challenged by budget restrictions. Cllr Parry explained that ward members had a delegated budget of just £35,000 for the whole of her area and commented that pedestrian crossings were usually development led as they cost around £70,000. She confirmed that the remaining funds for the current year had been spent on improved signage for the Newbold Road following a fatal accident and on a refuge at Bearley where there had been three child fatalities.

Page 95

10. Planning
10.1 Amendments – none
10.2 Decisions
1. Noted
18/03595/FUL Removal of existing porch and construction of a single storey entrance porch with cloakroom to front of property
At 13 Mordaunt Road, Wellesbourne For Mr Andrew Bray
Decision Permission with conditions
2. Noted
18/02942/FUL Erection of boundary fence in association with 15/00595/OUT and 16/02473/REM
At Land off Dog Close, Bridge Street, Wellesbourne For
Decision Permission with conditions
3. Noted
18/02460/FUL Proposed retention of gas governor and associated enclosure
At Gas Governor, Bradley Walk For Persimmon Homes South Midlands
Decision Permission with conditions
4. Noted
18/02460/FUL Proposed retention of gas governor and associated enclosure
At Gas Governor, Bradley Walk For Persimmon Homes South Midlands
Decision Permission with conditions
10.3 Applications
19/00140/TREE A1 & A2 – Remove hedging A3 – Laurel hedging and tree to RHS – remove
At Kings Head Hotel, Charlecote Road, Wellesbourne For Mrs Ellie King C&R Contracts Ltd
Planning officer Ruth Rose Date 12th February 2019
Objection to the removal of hedges and felling a tree. These proposed by the applicant would lead to loss of greenery and screening from buildings within this part of the conservation area and would impact and detrimental to the character and street scene especially the frontage of Charlecote Road. The hedges at the frontage of the public house complement similar hedges planted on the opposite side of the road outside the petrol station. In addition, the hedges and trees planted at the rear of the property provide an effective green screen barrier from the church yard making activities in the public house gardens less intrusive for attendees of funerals or gravesides or other church services. Cllr Kendall abstained from voting
19/00147/FUL Removal of existing UVPC conservatory and to be replaced with rear wrap around single storey brick extension
At 8 Selwyn Close, Wellesbourne For Mr & Mrs Rogers
Planning officer Sarah Chadwick Date 15th February 2019
No objection
Amended plans to show mitigating potential noise and nuisance issues namely air handling unit now enclosed within the building and air conditioning condensers re-located further away from SW boundary
At Wellesbourne School (Annex) For Warwickshire County Council
Planning officer Sally Penayi Date 11th February 2019
No objection Cllr Kendall abstained from voting

10.3 Date of next Area Planning Meetings, 6th February 2019, 27th February 2019

11. Community Governance Review – Cllr AP
Recommendation to request the District Council to undertake a Community Governance Review Prop Cllr Mrs AP, 2nd Cllr Mrs RB – carried

12. Request from member of public to publish draft minutes – Cllrs agreed to approve minutes at the next available Extra Ordinary meeting of the Council with a review as to the effectiveness in 6 months time.
Recommendation to approve the draft minutes at the next extraordinary meeting Prop Cllr Mrs AP, 2nd Cllr Mrs RB – carried

13. Finance Committee – Cllr AS
13.1 Chairman’s update – there had been minimal progress with the complaint to Barclays Bank, the Clerk was still dealing with the matter.
Approval of monthly accounts as per attached cheque list Prop Cllr AS, 2nd Cllr DK carried

Page 96

Approval of staff salaries Prop Cllr AS, 2nd Cllr DK – carried
Recommendation that the Trustees of the Wellesbourne Sports & Community Centre be permitted to use one of the Council meeting rooms for the purpose of their monthly board meetings at no charge until the end of March 2020 Prop Cllr AS, 2nd Cllr Mrs RB
Cllrs Mrs Prior & Kendall abstained
13.6 Date of next meeting – 19th March 2019

14. Highways, Environment and Emergency Committee – Cllr R Barritt
14.1 Chairman’s report – noted
14.2 Correspondence – road names – Mrs Wilson-Gunn – It was agreed to place the name of Mrs Wilson-Gunn’s relative onto the
new road names list and that the list would be revised shortly.
14.2 Date of next meeting – 26th February 2019

15. Community Facilities Committee – Cllr Mrs AP
15.1 Chairman’s report – Building inspections of WSCC, Bowls Club, Cricket Club and Chedham’s Yard had now been completed.
Action: write to all clubs giving confirmation of the inspection and advising of any issues raised By: Office
15.2 Joseph Arch commemoration update – Cllr Mrs AP said there would be several events around the village including Morris dancing in Chestnut Square. Further details could be found in the Midweek News and the W&W News.
15.3 Correspondence – U3A – Joseph Arch event – this event was acknowledged by Cllrs.
15.4 Date of next meeting – 26th March 2019

16. Office & Staffing Committee – Cllr Mrs RB
16.1 Chairman’s update – no update as no meeting had taken place.
16.2 Date of next meeting – 4th March 2019

17. Annual Parish Meeting – 12th March 2019
17.1 Annual Report – progress update – Cllr Mrs AP – reports were awaited from the printer and deliveries had been arranged by the Admin Assistant who would contact all volunteers when they were ready for collection.

18. Wellesbourne and Walton News – Cllr Mrs AP
18.1 Raising Council profile for front page of Wellesbourne & Walton News – Cllrs considered the first draft document and Cllr AP was to revise it based on the comments raised.
18.2 Proposed contents – Back page
Chairman’s report – Cllr Mrs AP

19. Cllr and Clerk Exchange of Information
Cllr Mrs Bolton said there had been some disquiet regarding the loss of parking from the layby by the new surgery and asked the
Chairman to highlight the six spaces just inside the medical centre fence line in W&W News.
Cllr Mrs Prior had received complaints about three trucks in Bridge Street en route to the Persimmon development site.
There had been a request from OSCARS for a Council representative to replace Cllr Michael who had since resigned – any Cllr
interested to contact the Clerk.

20. Items/reports for the next meeting by 21st February 2019

21. Date of next meeting – 5th March 2019

Table of monthly meeting dates
Full Council 5th March 2019
Highways/Environment/Emergency committee 26th February 2019
Finance 19th March 2019
Community Facilities committee 26th March 2019
Office & Staffing committee 4th March 2019
Annual Parish meeting 12th March 2019

There being no further business to discuss, the meeting closed at 9.05pm

Chairman Cllr EMR Bolton

Signed EMR Bolton

Date 26/2/19

Page 97