Highways, Environment & Emergency Committee meeting, 11/12/2018 – minutes

Minutes for a meeting of the Highways/Environment/Emergency Committee of the Council on Tuesday 11th December 2018 at 7.30pm at the Parish Council Office at 2 School Road, Wellesbourne

Present: Chairman: Cllr Barritt Councillors: Mrs Bolton, Mann, Mrs Prior Clerk: Mrs Scriven
Member of public: 2

1. Welcome

2. Apologies for Absence – Cllrs Jackson, Kendall, Mrs Paige-Stimson

3. Confirmation of the order of the Agenda – add item 10.3 Distribution Park hours of operation – agreed

4. Identification of any items that might be resolved for confidential session – none

5. Declarations of Interest – none

6. Confirmation of the Minutes of the Highways, Environment and Emergency Committee meeting, 23rd October 2018 – agreed

7. Matters arising (not included in the agenda)
Email from resident raising concern about school traffic problems querying the possibility of a school bus from the south end of the village to the school – item for next HEE agenda.
Item 9.1 letter to Cllr Parry asking if funding from her annual funds can be carried forward into another financial year – letter to be sent
Preferred lorry route map – this had been sent to the committee by Cllr Mrs Prior

8. Open Session for members of the public to raise any matters of relevance to the Parish
Mrs Cook, Church Street, suggested that Mr John Hargis would be willing to chair the Conservation working party
and raised concern about traffic turning right out of the medical centre after a traffic jam had occurred due to a broken
down bus on Bridge Street. The grit in the grit bins had solidified and required replacement.
Letter from Mrs Harland, Church Walk – moved to the next HEE agenda (29th Jan)

9. Bus shelter cleaning & Litter picking contracts – review contract (renewal May 2019) Cllrs considered
additional litter bins and litter picking for Newbold Road land, Dog Close, Village Hall, Ettington Park and The
Grange as well as possible bus shelter cleaning at The Grange.
Action: put together a list of all requirements including additional areas for consideration at next meeting (29th Jan) By: Office

10. Highways issues
10.1 Wellesbourne Distribution Park meeting with site Manager/Individual Companies – Cllrs Jackson & Barritt
were to arrange a meeting with the site manager but as the noise had much reduced it had been agreed not to complain.
Cllrs felt a site visit of the Distribution Park Businesses would be beneficial and agreed this should be arranged.
Action: write to the site Manager requesting this be arranged By: Office
10.2 Park it Right campaign – Wellesbourne involvement – no update available.
10.3 Distribution Park hours of operation – Planning Enforcement at SDC had not returned these despite several
requests for the information.
Action: Chase SDC Enforcement for the hours of operation again By: Office
The Clerk said she was still awaiting the confirmation of the island sponsorship from WCC following a request by one of the Distribution Park tenants and would confirm the cost of the lorry sign pointing to the Distribution Park with the sponsorship to the business manager once received.

11. Environment issues
11.1 Public rights of way – update Clerk/Cllr Mrs RB – A resident had raised an issue with a blocked footpath by the White Bridge . Mr Barnard from WCC Footpaths had carried out a site visit and ascertained the land was owned by the Diocese who have confirmed they will open up the footpath. Residents had been using a path alongside the river which completed a circular walk and Mr Barnard had been asked to consider if it might be considered as a permissive footpath.

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11.2 Lengthsman Scheme – update Clerk
Jobs undertaken for Wellesbourne: Path clearance of Old Warwick Road, Coppice clearance opposite Mountford Play area, Subway cleared of rubbish and leaf debris.
Outstanding – some works on footpaths.

12. Emergency issues
12.1 Revised Emergency Plan update – to be reviewed at the next meeting (29th Jan)

13. Conservation Working Party
13.1 Chairman for working party – potential nominees – Cllrs considered the request for Mr Hargis to take over as Chairman of the Conservation working party and agreed.
Action: contact Mr Hargis and ask if he would like to take on the Chairman role of the Conservation working party By: Office
Flood Group – potential nominees – Cllr Mann offered to become the Council representative for the Group
Action: contact Mr Kirk (Chmn) and inform him Cllr Mann will join the group By: Office
13.2 Date of next Conservation Working Party meeting – to be arranged

14. Budget 2019/20 – finalisation – Cllrs considered the budget and agreed the total request to be £25,300.

15. Councillor, Clerk and non Council members of Committee exchange of information
It was noted the Old Vicarage had now changed ownership and that the fallen wall might now be rectified.

16. Date of next meeting – 29th January 2018
There being no further business to discuss, the meeting closed at 9.00pm

Chairman Cllr R Barritt

Signed R Barritt

Date 29th Jan 2019
(completed 21st December)

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