Full Council meeting, 08/01/2019 – agenda

The agenda for the Meeting of the Council taking place on Tuesday 8th January 2019 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne
Cllrs are summoned to deal with the following agenda
Lynda Scriven
Clerk to the Council 2nd January 2019

This is an open meeting and the public are welcome to attend. A comments box is available for the public to use in addition to the Open Session for the public

  • papers needed for this agenda (see separate list)
  1. Welcome and announcements
  2. Approval of Apologies for Absence
  3. Declarations of Interest
  4. Confirmation of the order of the agenda
  5. Identification of any items that might be resolved for confidential session
  6. *Confirmation of the minutes of the Council Meetings of the 4th December 2018, 11th December 2018 and 18th December 2018
  7. Matters arising (not included in the agenda)
    7.1 Community email group
  8. Open Session for members of the public to raise any matters of relevance to the Parish
  9. District Council matters
    County Council matters
    Cllr Kendall – update
    *Cllr Mrs Parry –report
  10. Planning – Cllr Mrs AP
    Approvals, Refusals, Applications
  11. Finance Committee – Cllr AS
    11.1 *Chairman’s report
    11.2 *Approval of monthly accounts as per attached cheque list
    11.3 *Approval of staff salaries
    11.4 *Management account report for November2018
    11.5 *Recommendation to approve the Precept for 2019/20
    11.6 Date of next meeting – 22nd January 2019
  12. Highways, Environment and Emergency Committee –Cllr SJ
    12.1 Chairman’s update – Cllr R Barritt
    12.2 *Recommendation to pay outstanding invoice to AMW Site Services
    12.3 *Conservation Area leaflet
    12.3 Date of next meeting – 29th January 2019
  13. Community Facilities Committee – Cllr Mrs AP
    13.1 Chairman’s update
    13.2 Date of next meeting – 15th January 2019
  14. Anti-Social behaviour – Cllr Mrs AP
    14.1 Chairman’s update
    14.2 *Correspondence from concerned resident
  15. Office & Staffing Committee – Cllr Mrs RB
    15.1 Chairman’s update
    15.2 GDPR – Cllr held documents – retention/disposal policy
    15.3 *Recommendation to adopt the new format forms for staff half yearly review – Prop Cllr Mrs RB
    15.4 *Recommendation to adopt the Lone worker policy – Prop Cllr Mrs RB
    15.5 * Recommendation to adopt the Data Protection policy – Prop Cllr Mrs RB
    15.6 *Recommendation to adopt the new model Standing Orders – Prop Cllr Mrs RB
    15.7 Date of next meeting – 4th March 2019
  16. Annual Parish Meeting
    16.1 Annual Report
    16.2 Speakers – Police & Crime commissioner
  17. Wellesbourne and Walton News – Cllr Mrs AP
    Proposed contents –
    Chairman’s report – Cllr Mrs AP
    Joseph Arch commemorations
    Election of Councillors
  18. Cllr and Clerk Exchange of Information
  19. Items/reports for the next meeting by 24th January 2019
  20. Date of next meeting – 5th February 2019

Table of monthly meeting dates
Full Council 5th February 2019
Highways/Environment/Emergency committee 29th January 2019
Finance 22nd January 2019
Community Facilities committee 15th January 2019
Office & Staffing committee 4th March 2019

  1. Planning
    10.1 Amendments
    18/02109/FUL Retrospective consent for replacement of three windows to front elevation and installation of a short external staircase to side elevation
    At 10 Warwick Road For Mr James Richardson, M Webster Building Contractors Ltd
    Planning officer Matthew Coyne Date 15th January 2019
    18/021942/FUL Erection of boundary fence (in association with 15/00595/OUT and 16/02473/REM).
    At Land off Dog Close For Hastings House Medical Centre
    Planning officer Louise Casey Date 9th January 2019

10.2 Applications
18/03565/TREE T1 – cherry – Fell T2 – cherry – Fell T3 – apple – Fell T4 – Unspecified tree – reduce crown by 0.5 – 1.0 metre from tips to suitable re-growth points and crown thin by 10% T5/T6/T7 – Group of lilacs and alder – Reduce in height from approx. 4.5metres to approx. 2 metres
At The School House, 6 School Road For Mr Mark McGlenn
Planning officer Assistant planner Date 9th January 2019
18/03515/FUL Proposed new roof to existing garage and conversion to garden room. Alterations to side garden boundary
At 14 Chapel Street For Mr David Halliwell
Planning officer Zoya Zulfiqar Date 23rd January 2019

10.3 *Planning correspondence – from Warwick District Council
10.4 *Non land use issues raised in NHD Plan engagements
10.5 Date of next Area Planning Meetings: 16th January 2019, 6th February 2019