Full Council meeting, 04/12/2018 – agenda

The agenda for the Meeting of the Council taking place on Tuesday 4th December 2018 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne
Cllrs are summoned to deal with the following agenda
Lynda Scriven
Clerk to the Council 27th November 2018

This is an open meeting and the public are welcome to attend. A comments box is available for the public to use in addition to the Open Session for the public
* papers needed for this agenda (see separate list)

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meetings of the 6th November 2018 and 13th November 2018

7. Matters arising (not included in the agenda)
7.1 Index – financial outturn 2018 update – Cllr Mrs RB

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. District Council matters
County Council matters
Cllr Kendall – update
*Cllr Mrs Parry –report

10. Planning – Cllr Mrs AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 *Chairman’s report
11.2 *Approval of monthly accounts as per attached cheque list
11.3 *Approval of staff salaries
11.4 *Management account report for October 2018
11.5 *Internal Audit – Clerk
11.6 Recommendation to release funds from SEC106 & Unilateral Agreement upon invoice from the WSCC – Prop Cllr Mrs AP
11.7 Date of next meeting – 18th December 2018

12. Highways, Environment and Emergency Committee –Cllr SJ
12.1 Chairman’s update
12.2 Date of next meeting – 11th December 2018

13. Community Facilities Committee – Cllr Mrs AP
13.1 *Chairman’s report
13.2 *Recommendation to accept the quote for hedge and tree maintenance – Prop Cllr Mrs AP
13.2 Date of next meeting – 15th January 2019

14. Office & Staffing Committee – Cllr Mrs RB
14.1 *Chairman’s report
14.2 *Recommendation to adopt the new model standing orders – Prop Cllr Mrs RB
14.3 *Recommendation to adopt the lone working policy – Prop Cllr Mrs RB
14.4 *Recommendation to adopt the new format appraisal forms for half yearly review for staff – Prop Cllr Mrs RB
14.5 *Content of the Councillor shared online file – Cllr Mrs AP/Clerk
14.6 Date of next meeting – 7th January 2019

15. Annual Parish Meeting
15.1 Annual Report
15.2 Possible speakers – Police & Crime commissioner

16.1 *Report on meeting – Cllr Mrs AP

17. Wellesbourne and Walton News – Cllr Mrs AP
Proposed contents –
Chairman’s report – Cllr Mrs AP
Christmas lights and fayre
New Councillor
Joseph Arch commemorations

18. Cllr and Clerk Exchange of Information

19. Items/reports for the next meeting by 20th December 2018

20 . Date of next meeting – 8th January 2019

Table of monthly meeting dates
Full Council 8th January 2019
Highways/Environment/Emergency committee 11th December 2018
Finance 18th December 2018
Community Facilities committee 15th January 2019
Office & Staffing committee 7th January 2019

10. Planning
10.1 Applications
18/03040/LBC Internal doorway through party wall to next door – No. 8 to connect both houses to create 1 dwelling
At 6 and 8 Church Walk For Mrs Eve England
Planning officer Heather Kenny Date 5 December 2018
18/02942/FUL Erection of boundary fence (in association with 15/00595/OUT and 16/02473/REM)
At Land off Dog Close For Hastings House Medical Centre
Planning officer Louise Casey Date 4 December 2018 – Extension agreed

10.2 Date of next Area Planning Meetings: 12th December 2018