Extra-ordinary Full Council meeting, 16/10/2018 – minutes

WELLESBOURNE and WALTON PARISH COUNCIL
Agenda for an Extra-ordinary meeting of the Council on Tuesday 16th October2018 at 7.00pm at the Parish Council Office at 2 School Road, Wellesbourne

Present: Chairman: Cllr Mrs Prior Councillors: Barritt, Mrs Bartlett, Jackson, Kendall, Mann, Shepherd
Clerk: Mrs Scriven Members of public: 3

1. Welcome

2. Apologies for Absence – Cllr Mrs Bolton

3. Confirmation of the order of the Agenda – agreed

4. Identification of any items that might be resolved for confidential session – None

5. Declarations of Interest – None

6. Open Session for members of the public to raise any matters of relevance to the Parish – None
7. Recommendation to rescind a resolution of the Council
Cllrs discussed the reasons for rescission of the resolution both in favour and against before moving to a recorded vote
7.1
Recommendation to rescind the resolution of the Council on 4th September 2018 item 13.4 which resolved that the Clerk writes to WSA requesting a written response within 10 days to the document they were given in April 2018 where the Council stated that it was prepared to set aside up to £50,000 from section 106 monies to be used towards the improvements at the Cricket Club. WSA to confirm in writing (a) their agreement in principle to incorporate to a charity within three months and (b) to bring constructive comments and possible alternative suggestions within one month’s written confirmation. In the event of no written confirmation being received within 10 days or the time limits set out not being complied with, then the offer would be withdrawn and the monies used to fund alternative projects complying with the terms of the Section 106 agreement.

And replace with

Recommendation to protect Section 106 public money by issue of a license for alterations and a grant letter of conditions to the Cricket Club and Wellesbourne Sports Association in accord with legal advice

Amended to:

Recommendation to protect Section 106 public money by issue of a license for alterations and a grant letter of conditions to the Cricket Club and Wellesbourne Sports Association in accord with legal advice and rescission of any other previous recommendations referring to the requirement to undertake charitable status by the WSA or its member clubs.

Request for rescission of previous resolution to be replaced with suggested resolution:
Cllrs Prior, Mann, Barritt, Jackson, Kendall, Bartlett

Recorded votes requested by Cllr Shepherd

Amendment requested
Prop Cllrs Prior, Mann, Barritt, Jackson, Bartlett
2nd Cllr Kendall
Against – Cllr Shepherd
carried

Votes in favour:
Prop:Cllr Prior, Mann, Barritt, Jackson, Bartlett
2nd Cllr Kendall

Votes against:
Cllr Shepherd

Motion carried

8.
Recommendation to increase the RFO’s working hours to one day per week from the staffing budget with immediate effect
Action: Notify the RFO that the change had been agreed and amend the salary/leave allocation Prop Cllr AS
2nd Cllr AP carried
By: Clerk

9. Cllr and Clerk exchange of information
Cllr Mrs Bartlett raised concern regarding an upsurge in burglaries in the parish saying people, especially the elderly or vulnerable adults were afraid and that more police presence was required.

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Cllr Mrs Prior said there was a rising level of drugs and violence in the parish and that people were afraid to call the police for fear of repercussions.
It was agreed that the police should be asked to attend the APM to raise awareness of what they are doing to tackle this crime.
The Clerk urged Cllrs to look at the replacement phone box in Walton. Quotes for a solar light for the box had been requested.

10. Date of next meeting – 6th November 2018

There being no further business to discuss the meeting closed at 7.55pm

Chairman Cllr Prior

Signed A Prior

Date 6/11/18

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