Highways, Environment & Emergency Committee meeting, 11/09/2018 – minutes

Minutes of a meeting of the Highways/Environment/Emergency Committee of the Council taking place on Tuesday 11th Sept 2018 at 7.30pm at the Parish Council Office at 2 School Road, Wellesbourne

Present: Chairman: Cllr Mrs Michael Councillors: Mrs Bolton, Mann, Mrs Prior
Non Cllr member: Mr Lawley Clerk: Mrs Scriven Members of public: 1

1. Welcome

2. Apologies for Absence – Cllr Barritt, Jackson

3. Confirmation of the order of the Agenda – add at 9.1 late correspondence – Distribution Park and at 9.6 correspondence from Mr England, before item 13 note on budget – agreed with additions.

4. Identification of any items that might be resolved for confidential session – none

5. Declarations of Interest – Mr Lawley declared an interest in matters pertaining to Chedham’s Yard as a Trustee.

6. Confirmation of the Minutes of the Highways, Environment and Emergency Committee meeting
24th July 2018 – Prop Cllr CM, 2nd Cllr RM, carried.

7. Matters arising (not included in the agenda)
7.1 House sale/let advertising boards on verges – WCC policy – update Clerk – no reply received to date
Footpath Valletta Way/Wyvern Close – shelterbelt planting now overgrown and obscuring the path
Cllr Mrs Bolton joined the meeting
New bus shelter request – letter to be sent to Cllr AP from Mrs Cook – No letter had been received
Waste site opening and operational times once again being changed without notice causing back up of traffic to island.
Actions – matters arising:
Contact WCC requesting response on Agency sale board policy
Contact WCC requesting shelterbelt vegetation overgrowth be removed
Contact Age Concern to complain regarding impromptu closures of the waste site without notice By Office

8. Open Session for members of the public to raise any matters of relevance to the Parish – None

9. Highways issues
9.1 Wellesbourne Distribution Park meeting with site Manager– update Cllr CM said no further contact had taken place but noted that Mr Doyle had been in touch with an offer to sponsor the traffic island outside of WDP.
Action: Notify WCC of the request asking if this can be arranged as supported by WWPC By Office
9.2 Permitted operating hours for Distribution Park tenants – no further correspondence received
Action: Chase response from the Planning Enforcement Team at SDC By Office
9.3 Parking working party update – No update available
9.3.1 Park it Right campaign – Wellesbourne involvement – No update available
9.4 Radar speed signs (VAS) – WCC Road Safety Team said roads where VAS are to be considered have to fulfil a 5 point
criteria (non serious accident = 1 point/serious accident = 2 point). The only road that WCC confirmed would meet the
criteria would be Loxley Road but noted that should further accidents occur leading to 5 points the VAS could be moved
between the sites. Cllrs considered the cost implication of satisfying the WCC requirements of special posts to place the
VAS on as well as maintenance charges for the upkeep of the property to be prohibitive as it ran into thousands of
pounds before purchase of the equipment itself. There had been a Truvelo (speed data recording device deployed on Loxley Road but no statistics for this had been received.
Action: Request for Truvelo information not yet responded to – chase response with WCC/Police By Office
9.5 Cllr Anne Parry Road Safety Budget application: It was noted that WWPC could apply for funding/match funding of the VAS and its installation and maintenance schedule through the Road Safety Budget available to Cllr Parry.
9.6 Correspondence on parking/vegetation overgrowth on Church Walk – Cllrs considered the comments made by Mr
England and agreed that residents have a responsibility to ensure their garden plants do not overhang the footway as
when wet people find it unpleasant to walk beneath it, and whilst this can be done by the County Council, it would be cheaper and more community minded for the resident to fulfil their obligations themselves.

10. Environment issues
10.1 Public rights of way – Footpath from Kineton Road to Lowes Lane and Old Warwick Road towards Ashorne had been walked with the Lengthsman noting works required, reported to Patch Byrne at WCC.
10.2 Lengthsman Scheme update Clerk – The Lengthsman had been working in other parishes as part of the scheme, clearing green lanes, cutting back overhanging vegetation, clearing weeds from play areas and removing debris from drains. He had been given a template to paint wheelchair symbols in the disabled parking bays in Wellesbourne.

Page 46

11. Emergency issues
11.1 Revised Emergency Plan update Cllr CM – letters to emergency contacts need to be sent relating to GDPR data retention
Action: Draft letter to be sent to all emergency contacts requesting permission to hold data By: Cllr CM/Office
Emergency Plan for Chedham’s Yard completed to be agreed at meeting of CY 24th September then copied to WWPC
11.2 Flood Action Group update – Cllr CM – Group given grant for five thousand pounds toward fact finding. Clerk to attend Multi Agency meeting on behalf of the Council 12th September 2018.
Cllr AP said the school were carrying out comprehensive surveys including the brook which was to be modelled to assess flood risk including the Government’s directive that climate change ben included in the equation of risk factors. It was noted WWPC had agreed to work in conjunction with the school’s consultants in an attempt to share costs and avoidance of duplication.
The Clerk raised concern relating to the removal of the hedge both sides of Walton Road to bring service pipes through to the next field from the Ettington Park/Grange developments. The planning Enforcement Officer had been asked to attend the site to oversee the works being carried out.

12. Conservation Working Party
12.1 Minutes of working party – 23rd August 2018 – noted
A response by Mr Faulkner (Walton Estate) was noted regarding their policy for roof tiling in the Conservation Area.
Cllrs were disappointed that the SDC Conservation Officer Heather Kenny had declined to meet the Conservation Working Party.
Cllrs noted the response from SDC Planning Enforcement regarding the work on Victoria House, Warwick Road stating a retrospective application had been submitted.

12.2 Date of next Conservation Working Party meeting 24th September 2018 – noted

13. Councillor, Clerk and non Council members of Committee exchange of information
Mr Lawley said the traffic speed signs at the rear of Equidebt House were still contradictory. The Precinct Working Group were planting for the winter but were short of funds. The Clerk advised that she had already given an application for grant to the Chairman of the Group.
Cllr Mrs RB – asked for WCC to be reminded that the vegetation overgrowth was obscuring the directional road signs on the A429 bypass. This had been reported twice by the Clerk in the last few weeks. Bus service times at bus stops were again lacking in detail as to which stops the bus will use. As the timetables contain all information, they could be used at the stops themselves. It was noted that the sign on Kineton Road was still leaning at an angle.

14. Date of next meeting – 23rd October 2018

There being no further business, the meeting closed at 9.00pm

Chairman Cllr Jackson

Signed S Jackson

Date 23/10/18

Page 47