Full Council meeting, 06/11/2018 – agenda

The agenda for the Meeting of the Council taking place on Tuesday 6th November 2018 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne
Cllrs are summoned to deal with the following agenda
Lynda Scriven
Clerk to the Council 30th October 2018

This is an open meeting and the public are welcome to attend. A comments box is available for the public to use in addition to the Open Session for the public
* papers needed for this agenda (see separate list)

1. Welcome and announcements

2. Election of Vice Chairman

3. Approval of Apologies for Absence

4. Declarations of Interest

5. Confirmation of the order of the agenda

6. Identification of any items that might be resolved for confidential session

7. *Confirmation of the minutes of the Council Meetings of the 2nd October 2018, 16th October 2018 and 23rd October 2018

8. Matters arising (not included in the agenda)
8.1 Studley Medical Centre – update Cllr Parry
8.2 *Response from Royal Mail – update Clerk

9. Open Session for members of the public to raise any matters of relevance to the Parish

10. District Council matters
County Council matters
Cllr Kendall – update
*Cllr Mrs Parry –report

11. Planning – Cllr AP
Approvals, Refusals, Applications

12. Finance Committee – Cllr AS
12.1 Chairman’s update
12.2 *Approval of monthly accounts as per attached cheque list
12.3 *Approval of staff salaries
12.4 *Management account report for September 2018
12.5 Internal Audit – 7th November
12.6 Date of next meeting – 13th November 2018

13. Highways, Environment and Emergency Committee –Cllr SJ
13.1 *Chairman’s report
13.2 Date of next meeting – 11th December 2018

14. Community Facilities Committee – Cllr AP
14.1 Chairman’s update
14.2 *Village Hall draft lease – Cllr AP
14.3 Date of next meeting – 20th November 2018

15. Office & Staffing Committee – Cllr RB
15.1 Chairman’s update
15.2 Migration of office operating systems to CLOUD & email changes – update Clerk
15.3 *Correspondence – Mr & Mrs Cole
15.4 Key Person Insurance – update Clerk
15.5 Date of next meeting – 12th November 2018

16. Index – Cllr RB
16.1 *Minutes of final working party meeting
16.2 *Financial outturn of 2018 Index

17. Wellesbourne and Walton News – Cllr AP
Proposed contents –
Chairman’s report – Cllr AP
Feedback from residents – underpass
Remembrance Day Parade
Cycling on footways

18. Cllr and Clerk Exchange of Information

19. Items/reports for the next meeting by 22nd November 2018

20. Date of next meeting – 4th December 2018

Table of monthly meeting dates
Full Council 4th December 2018
Highways/Environment/Emergency committee 11th December 2018
Finance 13th November 2018
Community Facilities committee 20th November 2018
Office & Staffing committee 12th November 2018

10. Planning
10.1 Applications
18/03034/TREE T1 – Yew – lift crown to 2.5m above ground level – 30% crown reduction, excluding roadside crown – shape only – remove limbs growing eastwards towards number 8a Church Street – cut out elderberry through crown
At 10 Church Street For Andrew Mewton
Planning officer Assistant Planner Date 7 November 2018
18/02906/FUL Demolition of side flat roof garage and provide new side access to rear with two storey side extension
At 6 Westfield Crescent For Mr Sean Ascott
Planning officer Sarah Macpherson Date 16 November 2018
18/02067/FUL Conversion of domestic outbuilding used for stables and storage to self-contained holiday let.
At Apple Tree Cottage, Hunscote Lane For Karen Singleton
Planning officer Alison Willers Date

10.2 Neighbourhood Plan
10.2.1 *Report John Hargis
10.3 Community Asset Status – Wellesbourne Allotments – update Cllr DK
10.4 Date of next Area Planning Meetings: 14th November 2018