Full Council meeting, 02/10/2018 – agenda

The agenda for the Meeting of the Council taking place on Tuesday 2nd October 2018 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne
Cllrs are summoned to deal with the following agenda
Lynda Scriven
Clerk to the Council 25th September 2018

This is an open meeting and the public are welcome to attend. A comments box is available for the public to use in addition to the Open Session for the public
* papers needed for this agenda (see separate list)

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meetings of the 4th September 2018, 25th September 2018

7. Matters arising (not included in the agenda)
7.1 Request for support funding for Student participation in Peru Community Development activity – update Cllr AP
7.2 Ettington Lodge – Orbit Heart of England – update Cllr AP
7.3 Update on co-operation between councils
7.4 *Response from Izzy Seccombe – WCC – Cllr AP

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. District Council matters
County Council matters
Cllr Kendall – update
*Cllr Mrs Parry –report
Update on Studley Medical centre

10. Planning – Cllr AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 *Chairman’s report
11.2 *Approval of monthly accounts as per attached cheque list
11.3 *Approval of staff salaries
11.4 *Management account report for August 2018
11.5 Annual Return – update Clerk
11.6 Result of Tribunal v Pension Regulator – Clerk
11.7 Date of next meeting – 9th October 2018

12. Highways, Environment and Emergency Committee – Cllr CM
12.1 *Chairman’s report
12.2 Emergency Plan
12.2.1 Recommendation to adopt the reviewed and amended Emergency Plan – Prop Cllr CM
12.3 Date of next meeting – 23rd October 2018

13. Community Facilities Committee – Cllr AP
13.1 Chairman’s update
13.2 Wellesbourne Sports Association/Sec106 – update Cllr AP/Clerk
13.3 *Recommendation to accept Persimmon Homes offer of the open spaces east and west of Ettington Road together with the commuted sum in due course.
13.4 *Village Hall draft lease – Cllr AP
13.5 Date of next meeting – 20th November 2018

14. Office & Staffing Committee – Cllr RB
14.1 *Chairman’s report
14.2 Migration of office operating systems to CLOUD & email changes – update Clerk
14.3 Date of next meeting – 12th November 2018

15. Non-Council members of committees – Cllr AP

16. Wellesbourne and Walton News – Cllr AP
Proposed contents – Christmas lights, inauguration of new vicar
Chairman’s report – Cllr AP

17. Cllr and Clerk Exchange of Information

18. Items/reports for the next meeting by 25th October 2018

19. Date of next meeting – 6th November 2018

Table of monthly meeting dates
Full Council 6th November 2018
Highways/Environment/Emergency committee 23rd October 2018
Finance 9th October 2018
Community Facilities committee 20th November 2018
Office & Staffing committee 12th November 2018

10. Planning
10.1 Applications
18/02625/FUL Demolition of existing T hangar (retrospective) and proposed new hangar and Club house.
At Take Flight House, Loxley Lane, Wellesbourne For Mr Mike Roberts
Planning officer Joe Brooke Date 5th October 2018
18/02109/FUL Retrospective consent for replacement of three windows to front elevation and installation of a short
external staircase to side elevation
At 10 Warwick Road, Wellesbourne CV35 9ND For Mr James Richardson M Webster Building Contractors Ltd
Planning officer Ann Scott Date 10th October 2018
18/02450/LBC Works of repair and stabilisation to the blocked windows in the south gable of 19th century wing of the house.
Works will consist of – Raking out defective / loose cementitious pointing around
perimeter of the oak frames and repoint in lime mortar. Careful removal of the
brick infill panels and re-fixing, integrating Stainless Steel frame cramps to secure
the brickwork to the oak frame as appropriate. Brickwork to be bedded and
repointed in lime mortar to match the existing. Replacement of decayed cill to
window WF01 in oak. – Introduction of oak face patches to cover exposed tenons
to decayed corner joints to all 3 windows.
See drawing 883/07 for marked up photos of blocked windows
At The Little House, 17 Chestnut Square, Wellesbourne For Mr & Mrs Bottles
Planning officer Heather Kenny Date 16th October 2018
18/02465/Ful Demolition of existing 2 metre high brick garden wall (marked A-B on site plan) and rebuilding 1
metre to the East (marked C-D-E on site plan) just short of ownership boundary/rear of highway
footpath forming part of Dovehouse Drive
At 1 Pembrook Gardens, Wellesbourne For Mr Endall
Planning officer Sarah Chadwick Date 15th October 2018
18/02114/FUL Convert existing car port into enclosed garage with associated garage door
At 23 Wyvern Close, Wellesbourne For Mrs Carol Fletcher
Planning officer Ann Scott Date 15th October 2018
10.2 Neighbourhood Plan
10.2.1 *Report John Hargis
10.3 Community Asset Status – Wellesbourne Allotments – update Cllr DK
10.4 Date of next Area Planning Meetings: 3rd & 24th October 2018