Full Council meeting, 03/07/2018 – minutes

The minutes for the Meeting of the Council on Tuesday 3rd July 2018 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne

Present: Chairman: Cllr Mrs Prior Councillors: Barritt, Mrs Bartlett, Mrs Bolton, Kendall, Mrs Michael, Mann, Shepherd
Clerk Mrs Scriven District/County Cllrs: 2 Members of public: 16

1. Welcome and announcements
Councillors were delighted to note that SDC had started Compulsory Purchase Order proceedings in respect of Wellesbourne
Mountford Airfield.

2. Apologies of Absence – Cllr Jackson

3. Declarations of Interest
Cllr Mrs Prior declared a non pecuniary interest in matters pertaining to WSCC as a Trustee
Cllr Kendall declared a non pecuniary interest in matters pertaining to WSCC as a Trustee

4. Confirmation of the order of the agenda – agreed

5. Identification of any items that might be resolved for confidential session – none

6. Confirmation of the minutes of the Council Meetings
Full Council 5 June 2018 – Item 4 should be Clerk, Vice Chairman & Chairman, Item 11.1 should be Cllr Michael not Bolton,
Item 13.1 start The leases for the Village Hall and Newbold Road, Item 14.2 should be decide not decifer.
Accepted with amendements.
Extra ordinary 19th June 2018 – Item 8 BT – should be not instead of no, item 7.1 should be there not their – accepted with amendment

7. Matters arising (not included in the agenda)
7.1 Correspondence from Mrs Gore re developers in Wellesbourne update – Cllr DK had spoken with Mrs Gore who was now
appraised of the up to date position.
7.2 Correspondence from Sheldon Bosley re Walton Sewers – it appeared that Mr Faulkner may have misunderstood the
phrasing of the letter about events attended by Mrs Scriven in the past prior to the knowledge of the Council, but noted the
Council supported her attendance regardless.
Action: Let Mr Faulkner know that WWPC were supportive of all events attended by Mrs Scriven By: Office

8. Open Session for members of the public to raise any matters of relevance to the Parish
Mr Hargis, Chapel Street, raised concern about the footpaths being overgrown from White Bridge to Charlecote.

Mr Belcher, Brookside Avenue, asked what time the WSCC closed as cricket balls lost over the fence were not retrievable. He asked if the vegetation outside Birch Grove could be cut back as it affected the vision splay of the road junction.
Mr Spall, Kineton Road raised objection to the planning application at 9 Kineton Road listing his objections. (It was noted this would be dealt with at the Extra Ordinary meeting of Council on 10th June)

Mr Timms, Touchdown Café, Wellesbourne Mountford Airfield, informed Cllrs of the decision by the Judge to award against the renewal of the leases for the established aviation businesses on the airfield which could see them closed by 15th October 2018. He asked the Council for its support as the Compulsory Purchase Order would not be in place soon enough, and the Neighbourhood Plan strongly supported the airfield and the established aviation businesses. He asked how the NHD Plan would be affected by the loss of these businesses on site and appealed to the Council for support and assistance however possible.
This matter was to be addressed in item 10.4 of the agenda.

Dr Kanwar, GP from Red Horse Surgery in Kineton, informed the Council that this surgery was independent of The Little Thatch surgery and that Wellesbourne falls within the catchment area for Kineton surgery.

9. District Council matters
County Council matters
Cllr Kendall – Confirmed SDC had started Compulsory Purchase Order on the Airfield.
Cllr Mrs Parry report noted – She said it was refreshing that the new leader of SDC had acted quickly and with full support of the CPO on the Airfield.
Cllr Prior said Carolyn Burrows(WCC) School Safety Zones had confirmed that the budgets had been agreed until 2020. Cllr AP suggested that WWPC be involved in budget discussions for 2020-2022 with the support of Cllr Parry.
Cllr Bolton said the overgrowth on the traffic islands had become a dangerous obstruction to the vision splay of the road and welcomed cutting by WCC.

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10. Planning
10.1 Decision with conditions
18/00867/FUL Relocation of existing agricultural building clad with new York boarding and reduce length of
building by one bay
At Mount Pleasant Farm, Walton. For Mr A Hope
10.2 Applications
18/01545/FUL Erection of a general purpose portal framed building to be used in relation to the land associated with
the dwelling known as Frizz Hill Farmhouse
At Frizz Hill Farmhouse, Frizz Hill, Walton For Andrew Paxton
Planning officer James Hodgkins Date 4th July 2018
Objected on the grounds of unsuitable bulk, mass and height of what would be an extraordinarily large building for farm machinery
18/01407/FUL Two storey extension to side
At 4 Dovehouse Drive, Wellesbourne For Mr Simon Ariss
Planning officer Zoya Zulfiqar Date 11th July 2018
No objection
10.3 Neighbourhood Plan
10.3.1 Report – noted. Mr Hargis asked if Councillors could assist with delivery of the publicity campaign materials and said that Shipston on Stour had submitted their NHD Plan and would be going to Referendum in September.

10.4 Wellesbourne Mountford Airfield – update Cllr AP
Cllrs discussed a statement from Wellesbourne Matters regarding the latest position on the airfield. Changes to the NHD
Plan were clarified, as Policy 14 had been renumbered but still indicated the Parish Council’s support of local commercial
businesses. The Chairman reiterated the Parish Council’s commitment to protecting these businesses and the airfield itself from
development. Policy 19 about tourism had been removed. It was confirmed that the judgement on the airfield businesses had no impact on the
NHD Plan which staunchly supported commercial enterprise on the airfield, and it was noted that the Independent Examiner had
agreed that this matter which also accorded with the Core Strategy.
Following discussion, the Parish Council agreed it was of utmost importance to stridently support the established aviation
businesses and the working functions of the airfield and agreed that a staunch publicity campaign was necessary.
Action: Put together a press statement vociferously defending the established aviation businesses and working function of the airfield, including a potted history of the important historical nature of the airfield By: Chairman/Clerk
Mr Timms (Touchdown café) thanked the Councillors for their support and said he would be happy to assist with the campaign materials for the NHD Plan or with any further information that Councillors might require.
10.5 Date of next Area Planning Meetings: 11th July & 1st August 2018

11. Finance Committee – Cllr AS
11.1 Chairman’s update – The Sec 106 agreement had been adjusted (item 13.2) but no concerns noted.
Approval of monthly accounts as per attached cheque list Prop Cllr AS, 2nd Cllr RB carried
Approval of staff salaries Prop Cllr AS, 2nd Cllr RB carried
11.4 Internal Audit Report – Received and copied to Cllrs.
11.5 Annual Return – Clerk – receipt of Return acknowledged, no further update.
11.6 Barclays Bank closure – update Clerk –The Bank have resolved the complaint relating to the call handler and an account
officer was meeting the Clerk to deal with the required mandate changes on 11th July. Arrangements for an Account Manager to
meet with Councillors was still awaited. Cllr Barritt was proposed as a bank signatory by Cllr AS, 2nd Cllr Mrs RB carried.
11.7 Date of next meeting 10th July 2018

12. Highways, Environment and Emergency Committee – Cllr CM
12.1 Chairman’s report – noted. Sam Collins from CSW Resilience Team had met with representatives of the committee and
had taken the Emergency Plan to review. He had suggested a table top exercise to test the effectiveness of the plan and was to
look at the emergency boxes as this was a new concept to him. It was noted that Cllr Mrs RB and the Lengthsman had walked
local footpaths and agreed what clearance work was required.
12.2 Date of next meeting 24th July 2018

13. Community Facilities Committee – Cllr AP
13.1 Chairman’s report – noted. Following enquiries made to SDC regarding maintenance of open spaces, the matter was now
being looked into by SDC’s legal and enforcement departments. The was no update on the position of the leases but an invoice
had been sent to Persimmon requesting payment of the Unilateral Agreement.

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Recommendation from the Community Facilities Committee to sign the Financial Contribution
Agreement from Stratford District Council in relation to the land at Ettington Road (11/02703/OUT) Prop Cllr AP
2nd Cllr DK carried
Recommendation from the Community Facilities Committee to accept the preferred contractor for the land survey on Newbold Road Prop Cllr AP
2nd Cllr VB carried
13.4 Allocation of New Build monies, meeting with SDC Leader Cllr Jefferson – update Cllr AP – The Chairman had met with the New leader of SDC and it was recognised that Wellesbourne & Walton parish had not been supported by SDC in the past. Costings for all the Council’s planned works plus the WSCC phase 3 development were requested by Cllr Jefferson but it was made clear that no promise of funding had been made.
13.5 Date of next meeting – 14th August 2018

14. Office & Staffing Committee – Cllr RB
14.1 Chairman’s update
14.2 Migration of office operating systems to CLOUD & email changes – update Clerk – all bar one email address remained
unchanged and work had begun on the separation of shared and unshared documents by the staff. The timescale for this was
anticipated at three weeks.
14.3 Date of next meeting – to be confirmed

15. Index 2018 – Cllr RB
15.1 Chairman’s update – all materials were now with the printer, and the new Index would have a full colour map this edition.

16. Wellesbourne and Walton News – Cllr AP
Proposed contents –
Chairman’s report – Cllr AP
Street fayre competition results Wellesbourne Mountford Airfield
Section 106 Financial Contribution Agreement Report overgrown footpaths to the office notice

17. Cllr and Clerk Exchange of Information
Cllr Barritt asked if there had been any progress on the noise from the Distribution Park
Cllr Michael said there was now a replacement role for the Dog Warden at SDC and she would make enquiries into this
Cllr Bolton asked if Councillors might have an up to date CCTV report
Cllr Bartlett said tractors were coming through Walton village at speed, the coach and delivery lorries to Walton Hall were still
trying to access the Hall via the village then becoming stuck. Potholes and overgrown hedges continued to be a problem.
Cllr Prior said the footway by Constance Harris Close had been cut back by the Lengthsman and that WCC should cut back the
footpath between Wyvern Close and Valletta Way as it was now completely covered by overhanging vegetation.

18. Items/reports for the next meeting by 25th July

Table of monthly meeting dates
Full Council 7th August 2018
Highways/Environment/Emergency committee 24th July 2018
Finance 10th July 2018
Community Facilities committee 14th August 2018
Office & Staffing committee (to be confirmed)

There being no further business to discuss, the meeting closed at 9.10pm

Chairman Cllr Prior

Signed A Prior

Date 7/8/18

(completed 6th July 2018)

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