Full Council meeting, 03/04/2018 – agenda

The Council will meet on Tuesday 3rd April 2018 at 7.30 pm at the Methodist Hall in Bridge Street, Wellesbourne. Cllrs are summoned to deal with the following agenda
Kate Skinner
Acting Clerk to the Council 26th March 2018

This is an open meeting and the public are welcome to attend. A comments box is available for the public to use in addition to the Open Session for the public
* papers needed for this agenda (see separate list)

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meeting of the 27th February, 6th March and 20th March 2018

7. Matters arising (not included in the agenda)
7.1 Annual Parish Meeting – feedback

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. County Council matters /District Council matters
*Cllr Mrs Parry – report
Cllr Kendall – update

10. Planning – Cllr AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 *Chairman’s report – Cllr AS
11.2 *Management Accounts – Cllr AS
*11.3.1 Recommendation for Council to adopt the updated asset register Prop: Cllr AS
*11.3.2 Recommendation that the Council approve the grants for 2018 – 19 as per the attached list subject to the general and specific conditions mentioned. Prop: Cllr AS
11.3.3 Recommendation that the Council approve a further rent free licence of office space at the Parish Council offices for the period 1 April 2018 to 31 March 2019 on the same terms as previously agreed to each of:
Stratford Upon Avon Citizen’s Advice Bureau, and
Chedham’s Yard Trust Prop: Cllr AS

11.4 *Approval of monthly accounts as per attached cheque list
11.5 *Approval of staff salaries
11.6 Date of next meeting 10th April 2018

12. Highways, Environment & Emergency committee – Cllr CM
12.1 *Chairman’s report – Cllr CM
12.2 Date of next meeting 24th April 2018

13. Community Facilities committee – Cllr AP
13.1 Chairman’s update – Cllr AP
13.2 Bowls Club entrance ground repairs – update Cllr AP
13.3 Meeting with SDC Section 106 Officers update– Cllr AP
13.4 Leases update – Cllr AP
13.5 *Dog Close lease
Recommendation for Council to repair the trim trail at Mountford Sports Field Prop:

13.7 Date of next meeting 8th May 2018

14. Office & Staffing Committee – Cllr RB
14.1 Chairman’s update – Cllr RB
Recommendation that the Office & Staffing committee preferred provider for CLOUD storage / back-up and email services is accepted and their services engaged Prop: Cllr Mrs RB
14.3 Date of next meeting to be arranged

15. Index – Cllr RB
15.1 Working Party Chairman’s update
Recommendation that the Index Working Party’s preferred provider for provision of a new map for the Index is accepted and their services engaged Prop: Cllr Mrs RB

16. Code of Conduct – consideration of adoption of the new Code
16.1 Recommendation to adopt the Councillor Code of Conduct as adopted by Stratford-upon-Avon
District Council on 16th October 2017 so as to replace the Parish Council’s existing Code of Conduct

16.2 Recommendation to adopt the documents linked to the Code, namely documents below:

16.2.1 Guidance Document

16.2.2 Declaration of Acceptance of Office form

16.2.3 Declaration of Personal Interests form

16.2.4 Parish and Town Council Councillor Role description

16.2.5 Council Resources Policy

16.2.6 Social Media Policy

16.2.7 Gifts and Hospitality Policy

16.3 Recommendation to require all members to complete and submit a fresh Declaration of
Personal Interests form to the Clerk on or before Friday 12th April 2018, to enable the Clerk to
forward these to the Monitoring Officer.

16.4 Recommendation that the replacement Code and linked documents shall come into effect on
Tuesday 1st May 2018










17. Wellesbourne and Walton News – Cllr AP
Grants, Dog Close, Fix My Street, Conservation area

18. Cllr and Clerk Exchange of Information

19. Items/reports for the next meeting by 20th April 2018

20. Table of monthly meeting dates
Community Facilities 8th May 2018
Highways, Environment & Emergency 24th April 2018
Office & Staffing To be arranged
Finance 10th April

21. Date of next meeting 1st May 2018.

10. Planning
10.1 Applications
18/00652/FUL Replacement of the existing perimeter fencing with paladin fencing as per the attached plan.
At Unit 14 Wellesbourne Distribution Park For CEVA CEVA Logistics Limited
Planning officer Andrew Huntley Date 6 April 2018

18/00726/FUL Full application for the extension to residential curtilage (agricultural to residential change of use), the erection of a garage to supersede the basement garage approved under application reference 17/00734/FUL and the use of the agricultural access for agricultural and residential.
At Fammington Court , Loxley Lane For Mr & Mrs M Butler
Planning officer Planner Date 9 April 2018

17/02331/FUL Internal and External Alterations. External to include the removal of 20th century porch and creation of new pedestrian route/path from car-park to front entrance.
At Kings Head Hotel , Charlecote Road For Mitchell’s And Butlers Plc
Planning officer James Hodgkins Date 5 April 2018

18/00745/FUL Single storey side extension (including demolition of existing conservatory)
At 62 Bristol Way For Mr James Randall
Planning officer Sian Gardner Date 18 April 2018

10.3 *Neighbourhood Plan report – John Hargis
10.4 Date of next Area Planning Meeting: 11th April 2018