Full Council meeting, 7/11/2107 – minutes

Minutes of The Council meeting on Tuesday 7th November 2017 at 7.30 pm at the Methodist Hall in Bridge Street, Wellesbourne.

Present: Chairman: Cllr Mrs Prior Councillors: Barritt, Mrs Bartlett, Mrs Bolton, Heaton, Jackson, Kendall, Mann, Mrs Michael, Shepherd Acting Clerk: Mrs Skinner Members of public: 10

1. Welcome and announcements

2. Approval of Apologies for Absence – Cllr Thomas

3. Declarations of Interest –
Cllr Mrs Prior declared a non-pecuniary interest in 11.1 as a trustee of WSCC
Cllr Kendall declared a non-pecuniary interest in 11.1 as a trustee of WSCC
Cllr Mrs Michael declared a non-pecuniary interest in 11.1 as a trustee of WSCC

4. Confirmation of the order of the agenda – agreed

5. Identification of any items that might be resolved for confidential session – none

6. Confirmation of the minutes of the Council Meetings

3rd October 2017
Cllr Jackson added to attendees
Item 6. minutes of 5th September item 16. Index working party – delivery assistance required
Amend to
Index working party – process underway
Item 15.1 This year the Council would be proof reading the document prior to printing
Amend to
This year the Council is aiming to produce a print ready document
Item 15.1 It was noted all resident businesses would be entitled to free linage, all others would be charged a small fee
Amend to
It was noted all resident businesses and societies would be entitled to free linage, advertisers will be charged a small fee
Item 17. It was agreed that the Clerk attend Pension Training/AGM
Amend to
It was agreed that the Clerk attend Pension Training/SLCC AGM Agreed with amendments

Prop Cllr RB
2nd Cllr DK
16th October 2017
Item 7.1 No. 2 Remove the word conservation Agreed with amendments
Prop CllrDK, 2nd Cllr RH Carried

7. Matters arising
Cllr DK reported a meeting with Cllr Saint had been held and will update the Parish Council in due course
Cllr CM enquired if there was any response from Stagecoach yet – none yet

8. Open Session for members of the public to raise any matters of relevance to the Parish
Mrs Hurdman, Valetta Way requested an update on the building of the new surgery

9. County Council matters /District Council matters
Cllr Mrs Parry – report noted
Cllr Mrs Parry reported a street light in Garden Terrace was now repaired, an incident of damage to a car in Newbold Road was reported to her, she has received emails from Cllr CM regarding the Distribution Park and she is supporting the retention of Wellesbourne Children’s Centre.
Cllr Mrs Parry also reported that neighbouring parishes are being encouraged to comment on the Neighbourhood Plan and become a part of the consultation process.
Cllr Mrs Parry reported that Moreton Morrell Parish Council had stated they had received no support from the Lengthsman project.
Cllr Kendall reported that Cllr Saint had sent a letter to Izzy Seccombe urging the withdrawal of proposed closure of Children’s Centres.
Cllr Kendall and Cllr Mrs Parry had attended a meeting with Chedham’s Yard who urgently need volunteers to come forward.


10. Planning
17/03194/DDT -T1 horse chestnut: Prune off fractured limb and undertake a pruning/rebalancing operation on other side of tree.
At 59 Chapel Street For Brian James
Planning officer Ruth Rose Date For information only

17/02975/LBC Replacement of 1no. window on first floor level of west elevation to match existing, repair of 1no. window on first floor level of south elevation, and repair of 1no. window on ground floor level of west elevation
At 73 Kineton Road For RE Morley And Partners c/o Sheldon Bosley Knight
Planning officer Heather Kenny Date 16 November 2017
Agreed this was necessary and appropriate work
Prop Cllr Mrs RB, 2nd Cllr DK, carried
10.2 Neighbourhood Plan report – noted
10.3 Date of next Area Planning Meetings: 15th November, 13th December 2017

11. Finance Committee
11.1 Approval of monthly accounts as per attached cheque list Prop Cllr RH, 2nd Cllr RM, carried
11.2. Approval of staff salaries Prop Cllr DK, 2nd Cllr SJ, carried
11.3 *Monthly management accounts Reviewed and noted
Cllr AS reported that 13 grant applications had been received requesting in total approximately £45,000
11.4 Date of next meeting 28th November 2017

12. Highways, Environment & Emergency committee – Cllr CM
12.1 Chairman’s update
Issues of anti-social behaviour were discussed and the meeting was informed that the police are now patrolling the problem areas more frequently. Various deterrents had been discussed and are being investigated. People were encouraged to report crimes when they are seen. Two groups of people had cleared up after recent vandalism and letters of thanks have been sent. An additional CCTV camera funded with monies from Section 106 from the new Ettington Road development has been discussed to be sited near the underpass / layby to monitor activities. Cllr DK agreed to investigate this.
Additional CCTV camera funded by Section 106 to be investigated By Cllr DK
12.2 Date of next meeting 12th December 2017

13. Community Facilities committee – Cllr AP
13.1 Chairman’s update
Solicitors have been contacted about leases and there has been no response regarding queries on Village Hall lease. Under the unilateral agreement leases must be offered before the work commences.
13.2 Handyman/Lengthsman
Applications have been received and interviews will be arranged.
Recommendation that the Council applies for Community Asset Status in respect of Wellesbourne Allotments
Prop: Cllr AP, 2nd Cllr VB, Carried By Clerk / Cllr AP
Mr Manning of the Allotment Association proposed a vote of confidence in the role the Parish Council have played and thanked The Council for this decision.
13.4 Date of next meeting 14th November 2017

14. Office & Staffing Committee – Cllr RB
14.1 *Chairman’s report – noted.
The list of WALC events was highlighted to Councillors with the recommendation that Councillors should attend appropriate meetings.
14.2 Date of next meeting 11th December 2017

15. Boundary Commission – Cllr AP
15.1 Revised parliamentary boundary proposals
It was noted that the concerns raised by The Council had been addressed in the new proposals and that the boundary changes will include Wellesbourne in a much more suitable area.
Respond to document to acknowledge issues raised have been addressed. By office

16. Index
16.1 Working Party Chairman’s update
A recommendation will be brought to the December Council meeting. Collection of information to be started soon and hoping the Index may be published by March. 65
17. Wellesbourne and Walton News – Cllr AP
Christmas opening hours – Parish council office
Vandalism – recurring issue and concern to community. Thank you to residents who cleared up.

18. Cllr and Clerk Exchange of Information
Cllr DK reported concerns from residents regarding dogs on the playing field
Four Councillors to attend Remembrance Service
Cllr RH reported the new footbridge over the brook near Hastings Road is still dangerous as the fence is bent
Cllr VB stated the Z bend signs are obscured on Walton Lane and that a new litter bin is needed
Councillors are welcome to attend Christmas light switch on 25th November from 5pm

19. Items/reports for the next meeting by 23rd November 2017

20. Table of monthly meeting dates
Community Facilities 14th November 2017
Finance 28th November 2017

21. Date of next meeting 5th December 2017.
There being no further business to discuss, the meeting closed at 8:45pm
Chairman Cllr Mrs Prior
Signed A Prior
Date 5/12/17
Completed 15/11/2017 KMS