Full Council meeting, 3/10/2017 – minutes

The minutes of The Council meeting on Tuesday 3rd October 2017 at 7.30 pm at the Methodist Hall in Bridge Street, Wellesbourne.
Present: Chairman: Cllr Mrs Prior Councillors: Barritt, Mrs Bolton, Heaton, Kendall, Mann, Mrs Michael

1. Welcome and announcements

2. Apologies for Absence – Cllrs Mrs Bartlett, Thomas, Shepherd

3. Declarations of Interest
Cllr Mrs Prior, declarable pecuniary interest in matters pertaining to item 11.1 Chairman’s allowance

4. Confirmation of the order of the agenda – add late correspondence – Pelican/Puffin crossing at 12.2, Bus service at 12.3, and renumber original 12.3 as 12.4.

5. Identification of any items that might be resolved for confidential session – none

6. Confirmation of the minutes of the Council Meetings:
29th August  Agreed

5th September– Proposer and seconder should be shown at 11.5,
date of next Office & Staffing meeting should be 18th September at item 14.3, amend assistance
required to process underway at item 16 – Index    Agreed with amendments

19th September – Spelling at item 6 should read Hassall    Agreed with amendments

7. Matters arising – none

8. Open Session for members of the public to raise any matters of relevance to the Parish
Mr Davis queried the progression of the leases and asked if the village hall car park could be prioritised.
The Chairman explained the Dog Close lease had not yet been supplied to the Council but the Village Hall and Newbold Road leases were discussed with the Council’s solicitor who had been asked to process them.

9. County Council matters /District Council matters
Cllr Mrs Parry – report noted
Cllr AP said the school transport consultation was not relevant to Wellesbourne but noted that WCC had declared Barford children would no longer qualify as unbelievably, the A429 had been declared a safe walking route to school.
Cllr Kendall – Still no meeting with Cllr Saint had taken place regarding the money for affordable homes but it was hoped contact would be made during this week with feedback at the next meeting.

10. Planning
10.1 Decisions – noted
10.1.1 Approvals with conditions – noted
10.2 Withdrawals – none
10.3 Applications
17/02609/FUL Demolition of existing conservatory; construction of new two storey side extension.
At 7 Lowes Lane For Mr & Mrs Howe
Planning officer Sian Gardner Date 9 October 2017
No objection
17/02612/ADV Installation of signs to include 1x post sign, 1x set of individual letters (illuminated), 1x fascia sign (illuminated), 1x post mounted house name letters, 1x shaped fascia sign, 1x shaped panel to existing bracket
At Kings Head Hotel For Mr Tyldesley
Planning officer Sian Gardner Date 10 October 2017
No objection
17/02613/LBC Installation of replacement signs to include 1x post sign, 1x set of individual letters 1x fascia sign, 1x set of individual letters mounted onto a post, 1x name board, 1x hanging sign to existing bracket
At Kings Head Hotel For Mr Tyldesley
Planning officer Sian Gardner Date 17 October 2017

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No objection
10.4 Neighbourhood Plan report – John Hargis was delighted to confirm the Clerk had forwarded the Release of Submission report, Consultation report and Basic Conditions report to Stratford District Council who had confirmed receipt of the documents and dates for the consultation period. Anyone wishing to see the NHD Plan can access it via the Parish Council website, “Planning & Consultation” and click onto the link to the NDP website.
10.5 Date of next Area Planning Meetings: 13th September 2017

11. Finance Committee

Cllr Mrs Prior left the meeting – Cllr Mrs Bolton proposed Cllr Kendall take the Chair, 2nd Cllr Heaton – carried

11.1 Approval of monthly accounts as per attached cheque list Prop Cllr Heaton 2nd Cllr Barritt carried

Cllr Mrs Prior returned to the meeting and resumed as Chairman

11.2. Approval of staff salaries Prop Cllr DK 2nd Cllr Heaton carried

11.3 Monthly management accounts – Cllr CM Reviewed and noted

11.4 Audit update – Clerk

Internal Audit

External Audit

Internal Audit first 6mth review completed for year 2017/18 with no matters of concern arising

External Audit complete with one advice on declaration of public inspection date being a day early.
11.5 Date of next meeting 24th October 2017

12. Highways, Environment & Emergency committee – Cllr CM
12.1 Chairman’s report – Cllr Parry had raised problems with HGVs with WCC Safety Engineers, WCC had agreed to cut back the foliage on the road traffic islands and Hopkins Way footpath bridge replacement was well under way.
12.2 The pelican crossing by the Post Office was to be upgraded to a puffin as the current signal system had reached the end of its useful life.
The disarray with the local bus routes had angered some residents
who had not been able to get to work. It was noted that that the
routes had been changed as well as the regularity of some service
routes. Action: Write to Stagecoach expressing the Council’s disappointment that there were no consultations on the downgrade or regularity of service prior to the changes and no local information provided. BY: Office
12.4 Date of next meeting 31st October 2017

13. Community Facilities committee – Cllr AP
13.1 Chairman’s update – Following consultation by the Street Fayre committee, it was agreed to purchase play equipment for the smaller children.
13.2 Handyman/Lengthsman – The Chairman reported she had received resignation from Mr Podbury as both Handyman and Lengthsman.
Recommendation to delegate to the Clerk with the Chairman to advertise for the posts of Handyman and Lengthsman
Recommendation to delegate to the Clerk with the Chairman and Cllr Michael (as Chmn of HEE Committee) to interview of candidates and appointment. Prop: Cllr AP, 2nd Cllr DK carried

Prop: Cllr AP, 2nd Cllr BH carried
13.3 Date of next meeting 14th November 2017

14. Office & Staffing Committee – Cllr RB
14.1 Chairman’s report – noted. (it was noted that all expenditure was within budget therefore did not require approval of the
Council) Following consideration of the service provided, BT was approved for the continuing telephone and internet services.
Recommendation to adopt the Office & Staffing Committee Terms of Reference Prop Cllr Mrs RB, 2nd Cllr CM carried
14.3 Date of next meeting to be arranged

15. Community Forum
15.1 Chairman’s update – the Forum had been poorly attended with two members of public, the priorities for the Police were
speeding on Loxley Road, antisocial behaviour in the underpass and outside WSCC, and knife crime/sale of knives on the market.
The work commencement date for the Medical Centre on Dog Close was set as 9th October 2017, with a 46 week build completion
programme. A questionnaire by the Medical Centre asking what services villagers wanted at the site was circulated.

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Winter Gritting Programme – noted. All villages promised at least one road in/out would be gritted, and grit bins to be filled. 60
Index – Cllr Mrs RB asked that any new businesses be brought to her attention, and existing businesses to outline any changes to
their last entry to be highlighted. This year, the Council is aiming to produce a print ready document. It was noted all
resident businesses and societies would be entitled to free linage. Advertisers would be charged a small fee.
Recommendation that costs for advertising in the Index remain unchanged Cllr Mrs RB, 2nd Cllr CM carried

16. Wellesbourne and Walton News – Cllr AP
Medical Centre Handyman/Lengthsman
Christmas Lights Underpass (antisocial behaviour)
Safer Neighbourhood Team changes Bridge Replacement (off Hopkins Way)

17. Cllr and Clerk Exchange of Information
Cllrs commended the Trustees and staff of the WSCC for the interesting and informative open day event, and acknowledged it
was a proud day for the Council who had turned an empty disused club building and made it a viable and much needed leisure
It was noted that Ex-Cllr Mrs Bryan’s husband had sadly passed away and the PC expressed their condolences to Mrs Bryan.
Members of the public were reminded that the Council grants had to be received by 1st November.
It was agreed that the Clerk would write to Walton Estate asking for the flag to fly at Walton village on Remembrance Day.
It was agreed that the Clerk attend WCC Pension Training andAGM on 23rd November
The Clerk confirmed that SDC Enforcement would be attending to the matter of the fallen wall at White Bridge.

18. Items/reports for the next meeting by 25th October 2017

19. Table of monthly meeting dates
Highways, Environment & Emergency committee 31st October 2017
Finance committee 24th October 2017
Community Facilities committee 14th November 2017
Office & Staffing committee 16th October 2017

20. Date of next meeting 7th November 2017.
There being no further business to discuss, the meeting closed at 8.45pm

Chairman Cllr Mrs Prior
Signed Cllr Mrs Prior
Date 7/11/17

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