Full Council meeting, 05/09/2017 – minutes

The minutes of the Council meeting on Tuesday 5th September 2017 at 7.30 pm at the Methodist Hall
Bridge Street, Wellesbourne

Present: Chairman: Cllr Mrs Prior Councillors: Barritt, Mrs Bartlett, Mrs Bolton, Heaton, Jackson, Kendall, Mann,
Mrs Michael, Shepherd Clerk: Mrs Scriven Members of public: 7

1. Welcome and announcements – New Cllr Stuart Jackson was welcomed to the Council. Apologies were received from District Cllr Mrs Parry. Bus service changes from X18 to X17 were highlighted.

2. Apologies of Absence – Cllr Thomas

3. Declarations of Interest – none

4. Confirmation of the order of the agenda – Remove item 14.2 as not yet complete – agreed

5. Identification of any items that might be resolved for confidential session – none

6. Confirmation of the minutes of the Council Meetings
27th June 2017 – Alison spelt incorrectly on planning application – agreed with amendment
1st August 2017 – Sec 8 3rd line should read “visual” not vision, 9.1 should read “low” not lost, 11.7 should read 11.6 not 24.6,
15 should read “regretted that an” – accepted with amendment
8th August 2017 – accepted

7. Matters arising (not included in the agenda) – none

8. Open Session for members of the public to raise any matters of relevance to the Parish
Mrs Hurdman, Valletta Way, raised concern about the graffiti and asked if the Council intended another clean up campaign.
Mrs Cook, Church Street, asked if a pedestrian crossing might be reconsidered if Kings Head were asked to pay for it in light of their plans to move the main entrance to the rear of the pub. Cllrs explained they had not supported the crossing as it incurred the loss of the majority of parking spaces from the layby.
Mr Davis, Oxford Way, enquired on progress of the leases from Walton Estate and the selling of weapons on the market site.
The Chairman responded the leases were in the hands of the solicitors and the police and Platt Markets advised no laws were being broken and therefore no further action could be legally taken.
Mr Rose, Grange Gardens, raised the availability of Flu vaccinations at Hastings House.
Miss McDonaugh, Mountford Close, complained about the school traffic in Mountford Close.

9. County Council matters /District Council matters
Cllr Mrs Parry – report noted
Cllr Kendall – Discussions with Mr Saint at SDC was still outstanding and noted that WWPC had responded to the Children’s Centre consultation.

10. Planning
10.1 Decisions – none
10.1.1 Approvals with conditions – none
10.2 Withdrawals – none
10.3 Applications
17/02589/TREE T1 cherry – fell
At 36 Willow Drive, Wellesbourne For Mr Brace
Planning officer Assistant Planner Date 14th September 2017
Supported as issue of orchard management
10.4 Neighbourhood Plan report – John Hargis – It was noted the screen report was not yet completed, the Environment Agency had not responded due to workload.
10.5 Date of next Area Planning Meetings: 13th September 2017

11. Finance Committee – Cllr AS
11.1 Chairman’s report – noted
Approval of monthly accounts as per attached cheque list Prop Cllr Shepherd 2nd Cllr Barritt accepted
Approval of staff salaries Prop Cllr Shepherd 2nd Cllr Heaton accepted
11.4 – Cllr AS
Monthly management accounts It was noted £1200 wrongly shown in advertising and should be moved to WWNews

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Grant – change of use request from Wellesbourne Sports Association (WSA) for hedge cutting Action: Notify WSA the Council approved the change of use of the grant Prop: Cllr AS
2nd Cllr Barritt
By: Office
11.6 Date of next meeting 24th October 2017

12. Highways, Environment & Emergency committee – Cllr CM
12.1 Chairman’s report – noted
Recommendation to adopt the HEE Committee Terms of Reference Prop Cllr Michael 2nd Cllr Heaton agreed
12.3 Date of next meeting 12th September 2017

13. Community Facilities committee – Cllr AP
13.1 Chairman’s update – The Committee set the area of discussion and co-opted Mr Isted, a member of Wellesbourne Sports & Association. The poor quality of grass cutting by SDC was raised. The Street Fayre committee were to discuss what play equipment could be purchased by the money raised.
Developers to be asked if they would be prepared to install notice boards on their new estates
Quotes to be sought for the repair of damaged ground at the Bowls Club. By Office
Recommendation to adopt the Community Facilities Committee Terms of Reference Prop Cllr Prior 2nd Cllr Kendall
Correspondence Broadband in Walton Mr Faulkner (Walton Estate) Action: Notify WE of Council support
Action: write to providers cc MP By Office
By Office
13.4 Date of next meeting 19th September 2017

14. Office & Staffing Committee – Cllr RB
14.1 Chairman’s update – none
14.2 Removed
14.3 Date of next meeting 18th September 2017

15. Wellesbourne and Walton News – Cllr AP
New Councillor bio, Parish Council grants, Flu vaccinations

16. Cllr and Clerk Exchange of Information
Grant support evening – help to understand the grants process
Index working party – Process underway

17. Items/reports for the next meeting by 18th October 2017

18. Table of monthly meeting dates
Highways, Environment & Emergency committee 12th September 2017
Finance committee 24th October 2017
Community Facilities committee 19th September 2017
Office & Staffing committee 16th October 2017

19. Date of next meeting 3rd October 2017.
There being no further business to discuss, the meeting closed at 9.05pm

Chairman Cllr Prior
Signed Cllr Prior
Dated 3/10/17

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