Full Council meeting, 1/8/2017 – minutes

The minutes of the Council meeting on Tuesday 1st August 2017 at 7.30 pm at the Methodist Hall in Bridge Street, Wellesbourne

Present: Chairman:Cllr Mrs Prior Councillors:Mrs Bartlett, Mrs Bolton, Barritt, Heaton, Kendall, Mrs Michael, Mann, Shepherd
Clerk: Mrs Scriven County/District Councillors – Mrs Parry, Kendall Members of public: 9

1. Welcome and announcements – The Council welcomed two new Councillors, Cllr Robin Barritt and Cllr Robert Mann

2. Apologies for Absence – Cllr Thomas

3. Declarations of Interest
Cllr Mrs Prior declared a non pecuniary interest in matters pertaining to WSCC as a Trustee
Cllr Mrs Michael declared a non pecuniary interest in matters pertaining to WSCC as a Trustee
Cllr Kendall declared a non pecuniary interest in matters pertaining to WSCC as a Trustee

4. Confirmation of the order of the agenda – Add at 12.2 quotes for the bollard installation and note the minutes for approval were 13th “June” not July as stated – agreed

5. Identification of any items that might be resolved for confidential session – 12.2 as commercially sensitive – agreed

6. Confirmation of the minutes of the Council Meetings:
4th July 2017 – item 8.1 last line “may” not will. Pg 32 Cllr Kendall comment should end “due to being the Chairman of East Area Planning Committee” – accepted with amendments
13th June 2017 – Cllrs listed as present – “Kendall” not Kendal, item 9 – “Baden” not Bayden – accepted with amendments
18th July 2017 – accepted
25th July 2017 – accepted

7. Matters arising (not included in the agenda)
7.1 Allotments – Community Asset request correspondence Decision: No action as not appropriate at this time due to potential planning applications

7.2 Co-option – update Two new Cllrs welcomed – one vacancy remaining

7.3 Wellesbourne in Bloom – Volunteer shortage Action: advertise shortage in W&WNews By Cllr AP

8. Open Session for members of the public to raise any matters of relevance to the Parish
Mr Hope, Chmn of Allotment Association, raised concern about the plans to sell the allotment site for development by the Diocese, urged WWPC to reject any planning applications and to assist the Allotment Association to secure the site for the future
Mr Belcher, Brookside Avenue, said the vegetation was still blocking the visual splay of the road when exiting Birch Grove
Mr Davis, Oxford Way, expressed concern about rising knife crime and the stall on Wellesbourne Market selling hunting knives, crossbows, spring/lock knives, BB guns and other dangerous weapons.
Mrs Cook, Church Street, asked WWPC to contact the Police asking for a cycle marking day to be held during the school holidays and asked for path clearance at the top of Elliott Drive/Loxley Close.
Mr Manning, Mountford Close, Treasurer of Allotment Association, asked if WWPC had progressed the potential for compulsory purchase. The Chairman confirmed that the Parish Council did not have the power to compulsory purchase but could ask the District Council to do so. She repeated that the Council were not in a position to do this pending a possible planning application.

9. County & District Council matters
9.1 County & District Councilor reports –Cllr Anne Parry – noted
Grant funding – £35k transport grant now available for road safety improvements and £5k community grant for projects needed small funding £500 – £1000 per parish Action: Applications to Cllr Parry by early Oct.
The latest housing land supply was 6.75 years with the caveat that Long Marston and Gaydon/Lighthorne Heath were included.
Councillors queried the retention of high level monetary reserves held by SDC Affordable Housing Group when there was clearly a need for low cost affordable properties in the district. Action: Cllrs Kendall and Mrs Parry to ask the group for an explanation.
9.2 District Councilor – Danny Kendall – nothing to add

10. Planning – Cllr AP
Approvals, Refusals, Applications
10.1 Decisions
1. Noted
17/01520/TREE T!, T3 silver birch fell
At The Beeches, Chapel Street For Mr Partridge
Planning officer Ian Guffick Date
Consent with conditions
2. Noted
17/01524/TREE T1 Leylandi fell
At Willow Dene, Chapel Street For Mr Partridge
Planning officer Ian Guffick Date
Consent with conditions
3. Noted
17/01348/FUL Proposed single storey front extension to existing lounge
At 13 Grange Gardens For Mr Hammond
Planning officer Ian Guffick Date
Permission with conditions

10.2 Withdrawals
17/00982/FUL Replace existing ranch fencing with close board fencing
At Ninevah Cottage , 4 Stratford Road For Mr Paul Gaskell
Planning officer Lindsey Young Date
Withdrawn – noted
10.3 Applications
17/01576/FUL Change of use of agricultural land to residential garden land
At Ninevah Cottage , 4 Stratford Road For Mr Paul Gaskell
Planning officer Joe Brooke Date 2nd August 2017
Supported as enhances the amenity for the resident.
17/01759/FUL The proposed development of an erection of a grain store
At Friz Hill, Walton For Redfern N F Redfern Farms
Planning officer Joe Brooke Date 2nd August 2017
No objection
17/02005/FUL 1 ½ storey side extension with conversion of dormer to inset Juliet balcony and infill of carport to form additional commercial and living space in existing live-work unit
At Team Xero Ltd, The Oaks, Walton Road For Mr John Kendrick AMAX Construction Ltd
Planning officer James Hodgkins Date 8th August 2017
No objection but requested that the property remains mixed commercial/domestic use and not a domestic dwelling
17/02181/TREE T1 – Pear – Fell
At The Gables, 11 Chestnut Square, Wellesbourne For Mr Nicholas Troth
Planning officer Assistant planner Date 10th August 2017
No objection but as the tree is in the conservation area the Council request it is replaced with a mature indigenous tree.
10.5 Neighbourhood plan report – John Hargis and his team thanked Cllrs for their input, the Council thanked Mr Hargis and his team for their dedication to the production of a Neighbourhood Plan.
10.6 Date of next Area Planning Meeting: 2nd & 23rd August 2017

11. Finance Committee – Cllr AS
11.1 Chairman’s report – noted
11.2 Approval of monthly accounts as per attached cheque list Prop Cllr Kendall, 2nd Cllr Heaton carried

11.3 Approval of staff salaries Prop Cllr Kendall, 2nd Cllr Shepherd carried

11.4 Recommendation that Council adopts the revised Grants Policy and application form in accordance with the revisions provided to Councillors Prop Cllr Shepherd 2nd Cllr Heaton carried
11.5 Recommendation that Council approves the Questions and Answers in relation to Grants and this is loaded onto the Council’s website at the same time as the revised grants policy and application form are added to the website Prop Cllr Shepherd 2nd Cllr Mrs Bolton carried
11.6 Wellesbourne Sports and Community Centre – Insurance
Recommendation that Council seeks payment from Wellesbourne Sports and Community Centre in respect of the insurance of the buildings and MUGA in accordance with the terms of the lease granted to that charity Prop Cllr Shepherd 2nd Cllr Mrs Bartlett carried
11.7 Wellesbourne Sports and Community Centre – Insurance
Alternative Resolution
Recommendation that Council absorb the cost of the insurance of the buildings and the MUGA at the Wellesbourne Sports and Community Centre and not seek payment from the Wellesbourne Sports and Community Centre charity as otherwise allowed under the terms of the lease granted to that charity Motion failed as 11.6 was accepted
11.8 Date of next meeting 29th August 2017

12. Highways, Environment & Emergency Committee – Cllr CM
12.1 Chairman’s report
Outstanding – bin at Walton ford and the state of the footways and gutters
Timescale for replacement of foot bridge at rear of Hopkins Way removal Action: Contact SDC/WCC to request priority for these jobs By Office

12.2 Date of next meeting 12th September 2017

13. Community Facilities Committee – Cllr AP

13.1 Chairman’s update – Lease for Dog Close expected in next 2 to 3 weeks
WSCC would be holding an official “Open Day” early September

13.2 Village Hall – update Cllr RB
Officers re-elected to the Management Committee
Finances of the Management Committee were noted as healthy along with the bookings
Concern was raised about the possibility of reopening the old youth hut for a youth hub due to previous problems with vandalism
The Management Committee were taking advice as to what they should expect of a sub-lease

13.3 Date of next meeting 8th August 2017

14. Office & Staffing Committee – Cllr RB
14.1 Chairman’s update – New PA system purchased for use at Council meetings

14.2 Date of next meeting 21st August 2017

SDC draft Code of Conduct – discussion Action: Respond to SDC stating no more fit for purpose than existing code of conduct, should be worded in a more positive way and regretted that an incomplete version supplied – some areas marked “to be added” By Office

1. General & late correspondence – none

2. Wellesbourne and Walton News – Cllr AP
Neighbourhood Plan, Grants presentation, PA system

3. Cllr and Clerk Exchange of Information
Grant presentation – September 6th
Coaches travelling to Walton Hall via Walton village causing damage and danger
Gypsy caravan on road traffic island verge as you enter the village – danger as no place for cars to stop & animals close to road

4. Items/reports for the next meeting by 23rd August 2017

5. Date of next meeting 5th September 2017

August Meetings:

8th August Community Facilities Finance committee 29th August
21st August Office & Staffing Full Council 5th September

Resolution to go into confidential session for reasons of commercial sensitivity – prop Cllr AP, 2nd Cllr AS carried
Under section 100A of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 and Part 1 Schedule 12A of the said Act, that the public will be excluded.

Quotations for bollard installation discussed Action: like for like quotes to be requested & brought to Ex Ord meeting By Office

There being no further business to discuss, the meeting closed at 9.30pm

Chairman….Cllr Mrs Prior…….