Extra-Ordinary Full Council meeting, 30/8/2016 – Minutes


Minutes of an Extra-ordinary meeting of the Council on Tuesday 30th August 2016 at 7.15pm at the Parish Council  Office at 2 School Road, Wellesbourne

Present: Chairman: Cllr Shepherd   Councillors: Mrs Bartlett, Mrs Bolton, Heaton, Mrs Hurdman, Lawley, Mrs Michael, Thomas

Clerk: Mrs Scriven          Members of public: 5

  1. Welcome
  1. Apologies for Absence – Cllrs Close, Kendall, Mrs Prior
  1. Confirmation of the order of the Agenda – agreed
  1. Identification of any items that might be resolved for confidential session – none
  1. Declarations of Interest – none
  1. Open Session for members of the public to raise any matters of relevance to the Parish

Mr Warr, Newlands Caravan Park make Councillors aware of changes made to his planning application and gave photographs to assist with visualisation of the areas of change.

Mrs Cook, Church Street, raised concern about the loan for the MUGA (Multi Use Games Area) taking money from other budgets

Mr Wright, Ettington Road, said he supported the planning application and hoped the Council felt minded to do so.

Mr Podbury, Kineton Road, expressed his concern relating to the loan for the MUGA and the impact on other budget areas such as Parish Council grants. He asked what charity would be running the facility and how all SEC106 money was allocated to the project without consultation in a meeting of the Council.

  1. Urgent Planning – The Chairman read out the comments made by Cllr Close.
16/01946/REM Submission of the Phase 1 reserved matters (appearance landscaping layout and scale) pursuant to planning permission 15/00596/OUT for the construction of 227 dwellings
At Land East & West of Ettington Road, Wellesbourne For Persimmon Homes – Miss Elizabeth Woods
Case Officer Louise Koelman By 30th August 2016

The Council support the application but with consideration to the following points:

Trees planted are native species and semi-mature (not whips) to enhance the site and help mask traffic noise (local species Ash, Hawthorne, Oak, Silver Birch, Crab Apple). Traffic planning – ensure that the road widths can accommodate public transport, especially where there will be on road parking and that bus stops are allocated with a circular route to enter and exit by. Scale of houses and areas to which each scale is allocated clearly annotated and that areas for social housing are clearly annotated

two and half storey houses do not accord with the Village Design Statement or (currently pending adoption by SDC) Neighbourhood Plan. The Parish Council were originally given a choice of gateways to the development, the appointed gateway should be clearly shown

Following comprehensive debate, Cllr Mrs Bartlett stated she did not accord with the loan stating the Council could not afford it and asked the Chairman how it could be rescinded. The Chairman read the rules from Standing Orders, section 12A to Cllr Mrs Bartlett. Councillors agreed after a thorough airing of the matters raised, to consider the recommendation and to vote on it.

Recommendation to amend the term of loan from the Public Works Loans Board (PWLB) from one year followed by a five year term to ten years with early settlement options to be considered regularly throughout the term in accordance with the recommendation from the Responsible Finance Officer Prop Cllr AS,

2nd Cllr RB carried

Cllrs VB, FH against


Recommendation that moneys can be spent from the Buy a Brick Active Saver account in order to advertise staffing vacancies for the WSCC charity Prop: Cllr AS, 2nd Cllr RT



  1. Cllr and Clerk exchange of information

Cllr Mrs RB said the CAT was finally operational and asked if a notice could be placed on the website and Facebook page.

Cllr EL said the road markings for the enforcement were now in place and enforcement officers had already given out tickets.

A drone had been flown over the airfield approach was reported to the Civil Aviation Authority and it was noted it could make a plane crash; he asked for a notice to be put on Facebook stating how dangerous this practice is.

Cllr VB said coaches were again attempting to enter Walton Hall via Walton village.

  1. Date of next meeting 6th September 2016

There being no further business to discuss, the meeting closed at 8.10pm

Chairman…Cllr…………………   Signed………………………………           Date……………..2016

(Minutes completed 7th September)