WELLESBOURNE and WALTON PARISH COUNCIL
Minutes of the Amenities Highways Committee meeting held on Tuesday 13th December 2016 at 7.30 pm at the Parish Council office at 2 School Road, Wellesbourne
Present Chairman Cllr Close, Cllrs Lawley, Heaton, Mrs Michael, Mrs Prior and Thomas and non-Council member Mrs Cook
Minutes taken by Admin. Assistant Mrs Lipman Members of the public: 1
- Approval of Apologies for Absence – apologies were given and accepted from Cllr Mrs Bolton
- Declarations of Interest – there were none
- Confirmation of the order of the Agenda and identification of any items likely to be resolved to confidential session – an item of late correspondence from Mr Hanson was agreed to be tabled at item 10.3 and correspondence from JLR at item 21
- Confirmation of the *minutes of the Amenities/Highways meeting of 11th October 2016
These were confirmed and signed by the Chairman
- Matters arising:
Installation of bollards in Chestnut Square/Chapel Street
Three bollards had been installed by WCC on the corner of Chapel Street. Bollards around the green in Chestnut Square would have to be installed by Lengthsman or if that was not possible by a W&WPC contractor.
|ACTION||Liaise with Lengthsman||BY||LS/JL|
CCTV – no reports were being received
|ACTION||Write to CCTV office to ask for regular reports||BY||LS/JL|
Correspondence from Mr Hanson
|ACTION||Obtain copy of Chedham’s Yard response from John McKenzie||BY||JL|
- Open session for members of the public to raise any matters of relevance to the Parish
There were none.
- Budget 16/17 – noted that RFO report had identified no problems
- Appearance of Village
10.1 Grass cutting update
A meeting had been held between Jennifer Wharton (SDC), the contractor and Cllrs DC and RB regarding the poor standard of grounds maintenance carried out by SDC
|ACTION||Monitor standard of grass cutting carried out by SDC contractor in New Year||BY||Cllrs and Office|
10.2 Big Bench Project – meeting awaited with Patch Byrne (WCC) to finalise position of bench in Chestnut Square. Bench installed at Stratford Road bus shelter paid from County Cllr Kendall’s fund
10.3 Precinct planting
A report of a meeting held between Cllr DC, Jennifer Wharton (Wellesbourne in Bloom), Polly Oldfield (Street Fayre committee), Eve England (Landscape Architect) and shopkeepers to discuss the offer of a grant of £1000 by Walton Estate to improve the Precinct was noted. Further meeting arranged for 2nd February 2017.
Late correspondence had been received from Mr Hanson. This was circulated to Cllrs and it was noted that involvement of Community Groups would be decided by working party.
|ACTION||Send Mr Hanson a letter of acknowledgement||BY||JL|
- Children’s Play Areas
11.1 Annual play inspection report – noted that no serious issues identified.
It was agreed to replace defective swing seats, to replace worn chain links and to replace worn timber beams – items identified by the report. Prop Cllr DC 2nd Cllr AP motion carried
|ACTION||Obtain quotation for Grass matting installation in front of soccer goal post||BY||JL|
11.2 Vandalism on the Mountford Sportsfield
One of the roundabout seats had been set on fire and irrevocably damaged. A replacement had been ordered at a cost of £180.
11.3 Request for additional basketball hoop on Mountford Sportsfield
Cost of additional hoop was noted but there was not adequate space on the current site. Additional cost of moving current hoop, laying asphalt and installing new hoop was not within current budget.
|ACTION||Arrange a meeting with those requesting the equipment||BY||Cllrs DC/EL and JL|
- Dog Control on Mountford Sportsfield
12.1 Request for dog ban on sports pitches by Sports Association
It was agreed that a dog ban would be extremely difficult to implement and enforce. Cllr CM suggested an educational campaign with leaflets, posters and press coverage in the spring 2017.
|ACTION||Publicise event in W & W News, Facebook and Neighbourhood Watch||BY||Cllrs|
|ACTION||Purchase “pink” dog excrement spray||BY||JL|
|ACTION||Obtain exact costings for fencing play area on Mountford Sportsfield||BY||JL|
- Pollution of River Dene
Mrs Cook reported that WCC had possibly found a fault but would also be using the camera equipment to confirm exactly where the problem arises
13.2 Correspondence – noted
|Use of weedkiller in river Dene||Mr Rose|
|ACTION||Write to Mr Rose forwarding the Environment Agency response||BY||JL|
14.1 Update of jobs completed not available
15.1 No updates were available but a quarterly meeting was due to be held with contributing parishes.
16.1 Traffic problems in Mountford Close – draft letter to residents
Draft letter was agreed as amended and Mrs Cook and Cllr CM volunteered to deliver leaflets in the New Year.
16.2 It was agreed to write to WCC Highways to thank them for the completion of the resurfacing on Loxley Road within the time scale but to request removal of diversion signs.
|ACTION||Write to WCC Highways||BY||JL|
16.3 Cllr EL reported that HGVs were still missing the Distribution Park entrance
|ACTION||Write to Barwood to request additional signage on island||BY||JL|
16.4 Cllr EL reported a request from a resident for a pedestrian crossing on the Warwick Road close to Cherry Orchard.
|ACTION||Place possible location of new pedestrian crossings and safer walking routes to school on next meeting agenda||BY||JL|
16.5 Spoil left in Ettington Road layby
|ACTION||Write to WCC Highways||BY||JL|
- Bus shelter cleaning – Cllr DC
17.1 Claim for reimbursement update
WCC had offered a settlement of £360 per annum which the committee agreed to accept.
|ACTION||Invoice WCC for £360||BY||JL|
17.2 Cleaning of Joseph Arch plaque update
An inspection by a local stone mason had identified that there was no need for refurbishment but the lettering needed to be repainted. Quotations awaited.
18.1 Parking restrictions in Wellesbourne
Abuse of disabled bay outside Chemist – Any parking infringements can be reported on the WCC web site. https://www.warwickshire.gov.uk/parking.
It was agreed that the two disabled spaces could be more clearly identified.
|ACTION||Obtain disabled stencil and spray paint||BY||JL|
Cllr RT raised an issue of the Post Office van parking on zig zag lines outside the Post Office
|ACTION||Write to Post Office central depot||BY||JL|
- Graffiti removal – update
19.1 Cllr EL reported that work should be underway before Christmas
- Public rights of Way – Cllr RB
20.1 Footpaths update
A group of volunteer ramblers had cleared a section of the SD 125a
|ACTION||Contact Richard Barnard (WCC Rights of Way) to ask that W&WPC be notified of any future work||BY||JL|
20.2 Footpaths map
There was a problem in identifying scale and scope of proposed map
|ACTION||Liaison with draughtsman to produce footpath map||BY||Cllr DC/EL|
- Late Correspondence
An offer of 8 – 10 community volunteers for one day had been received from an employee of JLR. The painting of the Youth Shelter had been identified as a possible project
|ACTION||Contact JLR to set up a meeting||BY||JL|
- Committee and Clerk Exchange of information
- Date of next Committee Meeting 14th February 2016