WSCC Committee meeting, 15/11/2016 – Minutes


Minutes of the Wellesbourne Sports and Community Centre Committee held on Tuesday 15th November 2016 at 7.30pm at the Methodist Hall, Bridge Street, Wellesbourne

Present: Cllr Mrs Prior, Chairman; Cllrs Mrs Bartlett, Mrs Bolton, Close, Mrs Hurdman, Kendall, Mrs Michael and Thomas. Acting Clerk: Kathryn Hollinrake.

Members of the public 4.

Kathryn Hollinrake, Acting Clerk to the Council                                                           21st November 2016

  1. Welcome
  1. Approval of Apologies for absence – Cllr Bob Heaton
  1. Declarations of Interest – Cllr AP declared a non-pecuniary interest as a director of WSCC; Cllr DK declared a non-pecuniary interest as a director of WSCC; Cllr CM declared a non-pecuniary interest as a director of WSCC.
  1. Confirmation of the Order of the Agenda – confirmed.
  1. Identification of any items that might be resolved for confidential session – none.
  1. Confirmation of the Minutes of the meeting 13th September 2016 – confirmed and signed.
  1. Matters arising (not within the agenda)

7.1         Cllr AP reported that Mr Dene Holloway had been appointed WSCC manager, to start on 5th December 2016.

7.2 Cllr AP confirmed she would place an article in the Wellesbourne and Walton on WSCC progress.

7.3 Cllr AP confirmed that the manager’s salary would be paid by WSCC, details of which could not therefore be discussed at the meeting.

  1. Open session for members of the public to raise any matters of relevance to the Parish

Mr Podbury, Kineton Road, suggested that as the precinct was privately owned, Walton Estate should be responsible for any Christmas decorations and that the Council should put lights elsewhere, such as Chestnut Square.

Roger Wright, Ettington Close, commented that the contractors at Equity House had damaged the verge.

Action: Bring the damaged verge to the attention of contractors By: Office
  1. Fundraising – Cllr AP

9.1        Tesco Bid – no further information.

9.2         Buy a Brick – Cllr AP reported that donations had been largely transferred to WSCC, circa £9,000, with a small sum retained to keep the account open. Donations were still being received.

9.3         WCC capital grant – Cllr AP stated that an application was in progress for resurfacing the car park, to include addressing the drainage issue and improving disabled access.

9.4 Arriva bid – closes on 19th November, 3,000 votes received so far.

  1. Public Works Loans Board

11.1      PWLB update Cllr AP explained that the PWLB required evidence residents had been consulted specifically on the rise in precept required to fund the loan repayment. She outlined the consultation, including an article and tear-off slip in the W&W News, social media and an on line survey via the Council website. Cllr AP would also place a poster on the notice boards and response slips were also available in the Council office. This approach would ensure good reach, at low cost, within a reasonable time frame. The consultation would close on 19th December, to inform discussion of the precept at the Finance Committee on the same day. Cllr AP hoped to have the information with the PWLB before Christmas, with a view to a decision early in the New Year. The Clerk confirmed that the loan application was ‘on hold’ pending the result of the consultation and that no other issues had been raised by the PWLB.

Cllr AP thanked District Cllr Parry for her help in administering the on line survey site and collating the results. In response to Mr Podbury’s question about multiple voting, Cllr AP confirmed this had now been addressed, as far as reasonably possible, with one survey entry per computer / device; and respondents being asked for their name and road name.

  1. Working group update Cllr AP/DK/CM

12.1       Cllr CM outlined the marketing strategy, including a Preview Day on 10th December, with a grand opening in January 2017. She confirmed a pricing structure was in progress; and that once the lease was signed, WSCC would be financially responsible for the project. Cllr AP confirmed the final lease would be on the agenda of the December Council meeting. Cllr AP stated that the aim, loan permitting, was to have the MUGA built by April 2017; and confirmed that eight individuals, comprising a good skill mix, were becoming trustees. The application for charitable status was ongoing.

12.2        Future role for WSCC Committee – Cllr AP suggested the WSCC Committee should disband, once the lease was signed and responsibility transferred to the WSCC, with a reporting system modelled on that of Chedham’s Yard.

Action: Review role of WSCC Committee, with a view to replacing it with a new governance and reporting structure. By: WSCC working group – Cllr AP to report to January Council meeting.


Cllr AP agreed to inform Mr Podbury of the new co-ordinator of the senior football team and confirmed the changing rooms should be available for use in January. 

  1.      Preliminary fire safety report – Cllr AP summarised a preliminary fire safety assessment and confirmed that the necessary works had been carried out. A formal fire safety assessment would take place once the fit out was complete. Fire safety instructions would comprise part of the wider operational procedures for safe management of the building. Cllr VB raised the question of
  1. Cllrs, Clerk and non-members Exchange of Information

Cllr VB suggested that Walton Estate hedges required cutting.

Action: Ask Walton Estate to cut hedges By: Office 

Cllr RT queried the security at the WSCC car park; and issues of liability.

Action: Ask Cllr Shepherd to check out liability in the car park

Action: Monitor car park security

By: Clerk


By: WSCC, once open.


  1. Date of next meeting 24th January 2017 (earlier meeting may be arranged)

The meeting closed at 8.50pm

Chairman: Cllr Mrs Prior