Extra-Ordinary Full Council meeting, 15/11/2016 – Minutes


Minutes of an Extra-ordinary meeting of the Council held on Tuesday 15th November 2016 at 7pm at the Methodist Hall, Bridge Street, Wellesbourne

Present: Cllr Mrs Prior, Chairman; Cllrs Mrs Bartlett, Mrs Bolton, Close, Mrs Hurdman, Kendall, Lawley, Mrs Michael and Thomas. Acting Clerk Kathryn Hollinrake. District Councilor Ann Parry.

Members of the public 12 

  1. Welcome
  1. Approval of Apologies for Absence – Cllrs Heaton and Shepherd
  1. Confirmation of the order of the Agenda –confirmed
  1. Identification of any items that might be resolved for confidential session – none
  1. Declarations of Interest – none
  1. Open Session for members of the public to raise any matters of relevance to the Parish

Gareth Roberts, Kineton Rd in respect of Planning Application 16/01946/REM, raised concerns about diversion of the footpath, the entrance being on a dangerous bend, the 2.5 storey height of plots 29 and 30; and lack of a footpath.

Linda Dane, Newbold Road, raised the issue of flooding.

Mike Podbury, Warwick Rd objected to the diversion of the footpath and queried access to the allotments.

Jim Betts, Kineton Road asked if development of the Kineton Road site was on hold; and stated that, as farm land, this should not be built on. Cllr AP clarified that under the Neighbourhood Plan, areas to the north and east had been identified as preferred for housing, should there be the need, and not the south of the village. The plot of land on Kineton Rd was a possible area for development, if in line with the Core Strategy, post 2030. District Cllr Parry clarified that Stratford District Council was adhering strictly to the Core Strategy.

Joan Cutts, Ashley Close, raised concern about road safety for children on Kineton Rd; Mr Roberts noted the serious accident that had recently taken place on the road to Moreton Morrell.

As regards the Ettington Road development, Andrea Daniels, Dovehouse Drive, wanted assurances about fencing for the housing that backed on to woodland.

John Hargis, Chapel Street, noted that no provision had been made for bungalows, which should comprise 25% of the development.

  1. Urgent Planning
16/01946/ REM Submission of the Phase 1 reserved matters (appearance, landscape, layout and scale) pursuant to planning permission 15/00596/OUT for the reconstruction of 227 dwellings
At Land East and West of Ettington Rd, Wellesbourne For Persimmon Homes Ltd

Cllr Bolton expressed concern that the Council did not have a hard copy of the application, which was difficult to decipher on line.

Action:   Contact SDC to request hard copies of large scale planning applications By: Clerk (and District Cllr Anne Parry )

The Clerk gave feedback on a conversation held with Ms Koelman, Planning Officer, and outlined the main changes. The Council agreed it had no objection but wished to highlight the need for fencing between the play areas and woodland; the inappropriate height of two 2.5 storey houses, which overlooked neighbouring properties; and lack of a footpath on the through road in the middle of the development, which raised road safety issues. In addition, the Council hoped that Phase 2 would contain a proportion of bungalows.

16/01266/ OUT Outline application (with all matters reserved except for means of access) for residential development of up to 86 dwellings of which 35% would be affordable dwellings.
At Land south of Wellesbourne Allotments and east of properties 33-37 Kineton Road, Wellesbourne For Braemar Ltd

The meeting noted that Highways are not objecting to the application. The Council objected to the application on the same grounds as previously. Also because it was contrary to the Core Strategy as Wellesbourne had already taken its quota of new housing and this was not an allocated strategic site. It was not in line with the emerging Neighbourhood Plan and raised serious road safety concerns, highlighted by the recent accident close to the proposed entrance.

  1. Payment of outstanding invoices as listed – Cllr AP
  1. Christmas Lights

Cllr AP outlined an issue of liability between the Council and Walton Estate, which both parties were seeking to resolve promptly in order to proceed with the lighting in the precinct and Village Hall. 

Action: Respond to Ms Gaydon’s email regarding liability, with a copy to Mr Falkner and Sir Andrew Hamilton By: Cllr AP and Clerk
  1. Cllr and Clerk exchange of information

Cllr EL informed the meeting of action taken to clear graffiti; Loxley Road would be re-surfaced; Farrington Court residents would not be moving to Ettington Park; and that the debris in the lay-by near the Co-Op, was seemingly left by Balfour Beatty.

Cllr DC reported that he had met with Mr Falkner twice to discuss improving the amenity of the precinct. Walton Estate would make £1,000 available for planting, subject to an agreement on maintenance, to be discussed at the next meeting on 7th December.

  1. Date of next meeting 6th December 2016

There being no other business, the meeting closed at 8pm

Chairman….Cllr Prior ………….…..