Minutes of an Extra-ordinary meeting of the Council held on Tuesday 27th September 2016 at 7.30pm at the Parish Council Office at 2 School Road, Wellesbourne

 Present: Chairman Cllr Mrs Prior, Cllrs Mrs Bartlett, Close, Heaton, Mrs Hurdman, Lawley, Shepherd and Thomas

Minutes taken by Administrative Assistant Mrs Lipman  Members of the public 0 

  1. Welcome
  1. Approval of Apologies for Absence – Given and accepted from Cllr Kendall
  1. Confirmation of the order of the Agenda – confirmed
  1. Identification of any items that might be resolved for confidential session – none
  1. Declarations of Interest – there were none
  1. Open Session for members of the public to raise any matters of relevance to the Parish – there were none
  1. Christmas Lights – Cllr EL

7.1     Resolution to accept the revised quotation from Turnock Ltd to provide an agreed specification of lighting for a cost of £9107.00 plus VAT per annum for a period of 3 years. Prop Cllr EL

Following a productive meeting with Walton Estate an agreement had been reached that Christmas lighting could be installed in the precinct, provided that only restraining wires were attached to the surrounding buildings. The proposal consisted of an additional pole mounted Christmas tree decoration in the centre of the precinct and six trees in pots with twinkling white lights to be positioned at each shop front. Shops in the precinct had given their approval to the scheme (with some requests for a slight change in position). It was agreed that the Chairman would meet with Kate Mier to raise the possibility of a tree at Walton church

Amendment to the resolution:

         The additional £1107 should be found through savings in other Council budgets.

         Prop Cllr DC 2nd Cllr BH motion carried

Resolution to accept the revised quotation from Turnock Ltd to provide an agreed specification of lighting for a cost of £9107.00 plus VAT per annum for a period of 3 years. The additional £1107 should be found through savings in other Council budgets.

         Prop Cllr EL 2nd Cllr DC motion carried

  1. Cllr and Clerk exchange of information

Cllr CM publicised forthcoming events of OSCARS (Over sixties community and recreation scheme) the first being a Health and Wellbeing Event in the village hall on Friday 30th September organised by Hastings House surgery.

Cllr RT expressed concern at the length of time the cycle shop had been closed and asked that the Clerk should write a letter of enquiry.

Cllr FH requested further bins on the Dovehouse estate

Cllr BH reported an overgrown footpath off Lowes Lane

Cllr VB felt the island at Fletchers Way was an eyesore and asked that the Clerk investigate if planning permission was required for a business sign sited off the Kineton Road.

Cllr EL said he had been in contact with the Community Payback team and was liaising regarding the removal of graffiti.

  1. Date of next meeting 4th October 2016 – noted

There being nothing further to report the meeting ended at 8.10pm

Chairman Cllr Prior                   Signed ………………………………….   Date ……………………….