Extra-Ordinary Full Council meeting, 18/10/2016 – Minutes


Minutes of an Extra-ordinary meeting of the Council held on Tuesday 18th October 2016 at 7.30pm at the Parish Council Office at 2 School Road, Wellesbourne

Kathryn Hollinrake, Clerk to the Council                                                                                20th October 2016

Present Chairman Cllr Mrs Prior. Cllrs Heaton, Mrs Michael and Shepherd. Non Cllrs; Dr Read-Jones, Mr Hart, Mr Cheal, Mr Caldwell and Ms Haycock (for item 7); and Mr Hargis. Clerk Ms Hollinrake. Members of public 0

  1. Welcome
  1. Approval of Apologies for Absence

Apologies were accepted from Cllr Mrs Bartlett; Cllr Mrs Bolton; and Cllr Thomas.

  1. Confirmation of the order of the Agenda – confirmed, to include the Medical Centre development under item 6.
  1. Identification of any items that might be resolved for confidential session – none
  1. Declarations of Interest – none
  1. Open Session for members of public to raise any matters of relevance to the Parish – none

         Medical Centre Development

Mr Hart summarised progress, confirming the build would be out to tender within six weeks, with a view to starting the build in March 2017. A lengthy discussion took place regarding the concerns the Council had raised previously about the development.

The Council noted that the lifting barrier would be moved back beyond the parking area, with no net los of parking spaces; and that an estate fence would surround the site, for demarcation purposes.

In respect of two areas of land identified in blue on the plans, the Council noted tat the first small area would remain within the ownership of Walton Estate. Dr Read- Jones agreed to seek written assurance from the Estate that this land would be maintained. The second, larger area would remain within the doctors’ demise, the intention being to offer it on a lease to two neighbouring householders, who would thereby assume responsibility for maintenance. This would allow screening of the solar panels, visibility of which had been contentious.

Mr Hart confirmed public access arrangements to the community land, including relocating the right of way to the paddock; and the addition of a double gate to enable proper maintenance. This would be padlocked, with one key being held by the practice, another by the Parish Council.

Mr Hart addressed the Council’s concerns about the safety and maintenance of the SUDS, given this was a community space, for which the Council has long-term responsibility. He outlined the benefits of the ‘SWALE’ drainage system and assured the meeting it posed no risk to public safety. The Medical Centre would plant the area to form a ‘rain garden’, thereafter, the Council would have the right to re-plant, provided this did not affect the drainage. The Medical Centre would maintain the SWALE area.

The Council noted the design of the planned solar panels.

Action: The Council to set out the agreements made in this meeting in writing to Dr Read-Jones; and, on receipt of his confirmation, to send a copy of that letter to Mr Singh at Stratford District Council By: Cllr AP and Clerk

Cllr AP thanked Dr Read-Jones and colleagues for a helpful discussion.

  1. Urgent Planning
16/02916/FUL Proposed development of detached double garage positioned to the front/side of property. Replacement of existing flat roofs over first floor windows at the front of the property with small pitched tiled gables
At 7 Holly Lodge For Mr Seeds
Case Officer Louise Casey By 21st October 16

Withdrawn from the meeting.


16/03056/FUL Proposed erection of two storey side extension
At 10 Lancaster Close For Mr Brain
Case Officer Jayne Cashmore By 27th October 16

The Council had no objection although wished to draw attention to the fact that the downstairs toilet appears to lead off the kitchen.


16/03105/FUL Rear single storey extension
At 40 Hammond Green For Mr Spooner
Case Officer Ian Guffick By 1st November

No objection.

  1. Neighbourhood Plan

Regulation 14 consultation – Mr Hargis stated that Mr Neal had confirmed no further consultation on the Neighbourhood Plan, (Plan) was required. He stated that SDC has appointed a consultant to assist with the Strategic Environment Assessment; and that he would send the necessary associated reports (Consultation Statement and Basic Conditions) to SDC with the Plan. The meeting agreed to the report in its current format, with only the final version being professionally bound, for which there is £300 in the budget. Cllr AP thanked Mr Hargis for his excellent work.


Recommendation for Wellesbourne and Walton Parish Council to adopt the Wellesbourne and Walton Neighbourhood Development Plan, as amended, as submitted by Wellesbourne and Walton Way Prop Cllr AP, 2nd Cllr AS; Carried unanimously
  1. Correspondence – none
  1. Cllr and Clerk exchange of information

11.1 Cllr AP updated the meeting on WSCC – Councillors were invited to attend the ‘hand back’ of the building from the contractors on 21st October at 3pm.

Action: Inform insurers of change and ascertain cost of WSCC buildings insurance   By: Clerk

11.2 Cllr AP agreed to read a lesson at the Remembrance Service, in response to a request by Kate Mier. The Council had ordered a wreath.

11.3 Cllr CM asked for a copy of the Parish and Partners briefing to be forwarded to Mr Sherrin, (rubbish collection).

  1. Date of next meeting 1st November 2016

The meeting closed at 8.50pm.