Full Council meeting, 4/10/2016 – Minutes

WELLESBOURNE and WALTON PARISH C0UNCIL

Minutes of the Council meeting held on Tuesday 4^th October 2016 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne

Present: Chairman Cllr Mrs Prior, Cllrs Mrs Bartlett, Mrs Bolton, Close, Heaton, Mrs Hurdman, Kendall, Lawley, Mrs Michael, Thomas and Shepherd. Minutes taken by Admin. Asst. Mrs Lipman.

Members of the public 5

1. Welcome and announcements

2. Approval for Apologies of Absence – there were none

3. Declarations of Interest

Cllr Mrs Prior non pecuniary interest pertaining to WSCC as a director

Cllr Kendall non pecuniary interest pertaining to WSCC as a director

Cllr Mrs Michael non pecuniary interest pertaining to WSCC as a director

Cllr Close non pecuniary interest pertaining to Chedham’s Yard as a trustee and St Peter’s Church assisting with finance and as a member of the Church

Cllr Lawley non pecuniary interest pertaining to Chedham’s Yard as a trustee and pecuniary interest in item 11.3 as a payee

4. Confirmation of the order of the agenda – agreed

5. Identification of any items that might be resolved for confidential session

It was agreed that items 13.2 as a commercial and legal matter and item 15.3 as a staffing matter should be moved to a confidential session

6. Confirmation of the minutes of the Council Meetings of the 9^th August and 6^th and 20^th September 2016

The minutes of the 9^th August and 6^th September were agreed, with amendments, and duly signed by the Chairman.

7. Matters arising (not included in the agenda)

Cllr RB asked about progress on the youth liaison meeting. It was reported that 3 Cllrs and all invited parties had agreed to meet and a date was being agreed. She also was surprised to read in the Midweek that the police were to offer front of counter police services in Wellesbourne Library. The Council were disappointed that the police had not contacted the PC regarding this despite there being recent meetings.

ACTION

Contact SNT to ascertain details and publish in W & W News

Office/Cllr AP

Cllr AP reported being contacted by a resident who had objected to application 16/02423/FUL. He had asked why the Council had objected to a previous application but raised no objection to this and asked why his objection had not been shown on the SDC planning portal. It was explained that Cllrs look at each application individually and make a comment based solely on what is in front of them. He was advised to take up the matter of the portal with SDC planning.

ACTION

Identify previous applications and make Cllrs aware

Office

8. Open Session for members of the public to raise any matters of relevance to the Parish

Pat McDonaugh – Mountford Close said she had written a letter to the Chairman. This was confirmed and forwarded to Amenities Highways Committee meeting on 11^th October.

Lionel Davis, Oxford Way asked about any news on the forthcoming leases and Deed of Covenant on land expected to be leased to the Parish Council as part of the medical centre planning agreement. Cllrs reported that there had been no notification as yet but expected the leases to be issued when reserve matters of the planning application were passed and the sale of the land triggered. He also asked what ESPO stood for in the cheque list which was stated as Eastern Shires Purchasing Organisation. He asked that replies to questions from the public should be reported in minutes. It was agreed provided an answer was available at the time.

Linda Dane, Newbold Road raised concerns regarding slow moving tractors, some having neither number plates nor lights and having no regard to the queues building up behind them. She asked that the SNT be asked to contact local farmers.

9. County Council matters /District Council matters

Cllr Mrs Parry –report noted

She encouraged the PC to reply to a consultation on boundary change by supporting the proposal to include Wellesbourne and Walton in the Stratford upon Avon constituency. Comments could be made on www.bce2018.org.uk. There was to be a public hearing on 10/11 November and consultation ends on 5^th December.

ACTION

Make agenda item for November meeting

Clerk

Cllr RB reported continued problems with grass cutting carried out by SDC contractor and asked Cllr Parry to contact SDC.

ACTION

Contact Jennifer Wharton for meeting with Cllrs

Office

It was agreed that the PC should purchase 2 copies of the Core Strategy document at a cost of £25 per copy. The cost to be taken from the training budget. Prop Cllr DC 2^nd Cllr EL carried

Cllr Kendall update

WCC were required to make £67 million savings before 2020, mainly due to reduced government grants. There was to be a consultation process and a budget calculator app on the WCC website. He reported a site visit on the Newbold Road and confirmed that an external contractor had been appointed to carry out ditch clearance.

10. Planning

10.1 Decisions

101.1 Approvals with conditions

16/02208/TPO

G1 Lombardy poplar x 5 reduce height back to previous reduction points, remove deadwood and lift lower canopy to height of 2 metres above ground level by a mix of removal of small diameter stem growth and small laterals.

T 1 Ash shorten back crown by approx.2.5 metres where overhanging roof. Thin crown by 20% and remove deadwood. Lift crown to 4 metres above ground level.

6 Charlecote Fields

For

Mr Shepherd

Noted

16/02241/FUL	Erection of one dwelling with associated works
At	6 Kineton Road	For	Mr Page

Noted

16/02230/FUL	Proposed two storey side and single storey rear extensions, alter and replace windows and elevational treatment
At	1 The Nurseries, Lowes Lane	For	Mr Rotchell

Noted

16/02275/FUL	Demolition of existing gatehouse and erection of replacement gatehouse and associated road and landscape works
At	Wellesbourne Distribution Park	For	Mr McGuigan

Noted

16/02524/FUL	Installation of new Multi-Use Games Area (MUGA) with associated lighting and fencing
At	Loxley Close	For	W & WPC

Noted

16/02423/FUL	Demolition of existing garage, construction of a two storey side, single storey rear extension and porch. All facades to be rendered.
At	1 Wellesbourne Farm	For	Mr Pearson

10.1.2 Refusals

16/01151/OUT	Outline application (with all matters reserved) to enable the erection of one dwelling house with new vehicular access
At	Pine Lodge, 42 Kineton Road	For	Mr Kendall

Noted

10.2 Applications

16/02698/FUL	Construction of replacement storage building (retrospective)
At	Golden Bamboo, 4 Newbold Road	For	Mr De Meng Clien
Planning officer	Richard Bergman	Date	10^th October 16

No objection

2. Cllrs EL and DC declared a non-pecuniary interest as trustees of Chedham’s Yard as a neighbouring property.

Cllr RT also declared a non-pecuniary interest as a neighbour.

16/02822/FUL	Construction of a single storey timber orangery to the side
At	Orchard House, Bridge Street	For	Mr Unsworth
Planning officer	Sian Gardner	Date	10^th October 16

No objection subject to the approval of the Conservation Officer

16/02940/TEL56	Upgrade of existing streetworks pole (12.5m) and associated cabinets
At	Orange site, land adjacent Fire Station	For	WHP Wilkinson Helsby
Planning officer	Sian Gardner	Date

No objection

16/01684/FUL	Demolition of existing barn, erection of dwelling for use by a disabled person, new vehicular access and associated works
At	Fammington Court, Loxley Road	For	Mr Butler
Planning officer	Ed Pigott	Date	13^th October

The Council supported the application as it would cause very little change to the local environment and would support a local disabled person.

10.3 Neighbourhood Plan

10.3.1 Report John Hargis – noted

10.3.2 Draft letters of response to developers – for discussion

Amendments were agreed to the proposed letters.

ACTION

Send letters to identified developers with copies to SDC

Office/Cllr AP

10.3.3 Recommendation that the Council follows the advice of John Hargis, contained in the attached email, and writes to Matthew Neal as suggested. Prop Cllr AP 2^nd Cllr FH – motion carried

10.4 Date of next Area Planning Meetings: 5^th and 26^th October 2016 – noted

11. Finance Committee

11.1 Chairman’s report – noted

Cllr AS reminded Committee chairmen and organisations applying for a grant, to make their submissions before the end of the month.

11.2 Approval of amended Financial Regulations – one additional amendment was agreed

Recommendation to adopt Financial Regulations as amended Prop Cllr AS 2^nd Cllr BH – motion carried

Cllr EL left the room

11.3 Approval of monthly accounts as per attached cheque list Prop Cllr AS 2^nd Cllr BH – motion carried

Cllr EL returned to the room

11.4 Approval of staff salaries – Prop Cllr AS 2^nd Cllr BH – motion carried

11.5 Monthly management reports – noted

11.6 Government Consultation on proposed changes to precept

11.6.1 The 2017/18 Local Government Finance Settlement

WALC Precept Consultation

ACTION

Respond in writing taking note of the Finance Committee Chairman’s advice

Clerk

11.7 Date of next meeting – 8^th November 2016 noted

12. Amenities and Highways Committee

12.1 Chairman’s report – noted

Cllr VB asked that there should be a larger sign on Walton Road indicating its unsuitability for HGVs and coaches

12.2 Correspondence

Fly tipping

Charlecote (Wellesbourne) Management Company

It was agreed to raise this subject in the Wellesbourne and Walton News

12.2 Date of next meeting 11^th October 2016 – noted

13. WSCC Committee

13.1 Chairman’s report – it was noted that the date for the building show round was 18^th October and not 19^th as shown. Cllr AP said the new company now had 8 directors including 3 Cllrs and there had been a number of applications for the position of manager

13.2 This item was deferred for confidential session

13.3 Date of next meeting – 15^th November 2016 – noted

14. Emergency Committee

14.1 Chairman’s report – noted

A meeting was planned with Orbit Housing on 5^th October. The Emergency Plan would then be updated and only those pages that had changed would be reissued.

14.2 Date of next meeting – 25^th April 2017 – noted

15. Office & Staffing Committee – Cllr RB

15.1 Chairman’s report

15.2 Resolution: that the grant made annually hitherto to the Wellesbourne and Walton News be replaced by an annual budgeted amount in the Administration section of the Council’s budget Prop RB Sec AP – motion carried

15.3 Staff/Councillor relations

This item was deferred for confidential session due to it being a staff matter

15.4 Date of next meeting – to be arranged

16. Christmas Lights

16.1 Cllr EL said the lights had been ordered and there would now be lighting in the precinct and on the village hall due to a productive meeting with representatives of the Street Fayre, Council and Walton Estate

17. Conservation Working Group

17.1 Chairman’s report – noted

18. Lengthsman

18.1 Quarter 1 report – noted

19. Chedham’s Yard

19.1 Cllr EL reported that 190 tickets had been issued for the recent Live and Local event and approx. 140 attended. CDs of the music were available to purchase.

Newsletter – noted.

Cllr RT left the meeting

20. Centenary Christmas Tree Festival – Methodist Church –

This was agreed in principle provided the Clerk felt able to participate.

21 Wellesbourne and Walton News – Cllr AP

21.1 Proposed contents

Chairman’s report – Cllr AP

Fly tipping

Police presence in the library

Reminder for Remembrance Service

22. Cllr and Clerk Exchange of Information

Cllr AS congratulated the Clerk on the successful application for a public sewer in Wellesbourne

Cllr AP said the vicar had agreed that a Christmas tree could be located at Walton church

23. Items/reports for the next meeting by 18^th October 2016 – noted

Table of monthly meeting dates – noted

Amenities and Highways	11^th October
Extraordinary meeting – Neighbourhood Plan	18^th October

Confidential

Under section 100A of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 and Part 1 Schedule 12A of the said Act, that the public will be excluded.

15.3 A staffing matter was discussed.

Cllr AS took the chair

13.2 Consideration of the Lease from the Parish Council to the WSCC Company

Amendments were suggested by Cllr AS

ACTION

Send amendments to Council solicitor for comments

Office

There being nothing further to discuss the meeting closed at 10pm

Chairman Cllr Mrs Prior

Signed …………………………….

Date ……………………………….