Full Council meeting, 4/10/2016 – Minutes
WELLESBOURNE and WALTON PARISH C0UNCIL
Minutes of the Council meeting held on Tuesday 4th October 2016 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne
Present: Chairman Cllr Mrs Prior, Cllrs Mrs Bartlett, Mrs Bolton, Close, Heaton, Mrs Hurdman, Kendall, Lawley, Mrs Michael, Thomas and Shepherd. Minutes taken by Admin. Asst. Mrs Lipman.
Members of the public 5
1. Welcome and announcements
2. Approval for Apologies of Absence – there were none
3. Declarations of Interest
Cllr Mrs Prior non pecuniary interest pertaining to WSCC as a director
Cllr Kendall non pecuniary interest pertaining to WSCC as a director
Cllr Mrs Michael non pecuniary interest pertaining to WSCC as a director
Cllr Close non pecuniary interest pertaining to Chedham’s Yard as a trustee and St Peter’s Church assisting with finance and as a member of the Church
Cllr Lawley non pecuniary interest pertaining to Chedham’s Yard as a trustee and pecuniary interest in item 11.3 as a payee
4. Confirmation of the order of the agenda – agreed
5. Identification of any items that might be resolved for confidential session
It was agreed that items 13.2 as a commercial and legal matter and item 15.3 as a staffing matter should be moved to a confidential session
6. Confirmation of the minutes of the Council Meetings of the 9th August and 6th and 20th September 2016
The minutes of the 9th August and 6th September were agreed, with amendments, and duly signed by the Chairman.
7. Matters arising (not included in the agenda)
Cllr RB asked about progress on the youth liaison meeting. It was reported that 3 Cllrs and all invited parties had agreed to meet and a date was being agreed. She also was surprised to read in the Midweek that the police were to offer front of counter police services in Wellesbourne Library. The Council were disappointed that the police had not contacted the PC regarding this despite there being recent meetings.
ACTION |
Contact SNT to ascertain details and publish in W & W News |
BY |
Office/Cllr AP |
Cllr AP reported being contacted by a resident who had objected to application 16/02423/FUL. He had asked why the Council had objected to a previous application but raised no objection to this and asked why his objection had not been shown on the SDC planning portal. It was explained that Cllrs look at each application individually and make a comment based solely on what is in front of them. He was advised to take up the matter of the portal with SDC planning.
ACTION |
Identify previous applications and make Cllrs aware |
BY |
Office |
8. Open Session for members of the public to raise any matters of relevance to the Parish
Pat McDonaugh – Mountford Close said she had written a letter to the Chairman. This was confirmed and forwarded to Amenities Highways Committee meeting on 11th October.
Lionel Davis, Oxford Way asked about any news on the forthcoming leases and Deed of Covenant on land expected to be leased to the Parish Council as part of the medical centre planning agreement. Cllrs reported that there had been no notification as yet but expected the leases to be issued when reserve matters of the planning application were passed and the sale of the land triggered. He also asked what ESPO stood for in the cheque list which was stated as Eastern Shires Purchasing Organisation. He asked that replies to questions from the public should be reported in minutes. It was agreed provided an answer was available at the time.
Linda Dane, Newbold Road raised concerns regarding slow moving tractors, some having neither number plates nor lights and having no regard to the queues building up behind them. She asked that the SNT be asked to contact local farmers.
9. County Council matters /District Council matters
Cllr Mrs Parry –report noted
She encouraged the PC to reply to a consultation on boundary change by supporting the proposal to include Wellesbourne and Walton in the Stratford upon Avon constituency. Comments could be made on www.bce2018.org.uk. There was to be a public hearing on 10/11 November and consultation ends on 5th December.
ACTION |
Make agenda item for November meeting |
BY |
Clerk |
Cllr RB reported continued problems with grass cutting carried out by SDC contractor and asked Cllr Parry to contact SDC.
ACTION |
Contact Jennifer Wharton for meeting with Cllrs |
BY |
Office |
It was agreed that the PC should purchase 2 copies of the Core Strategy document at a cost of £25 per copy. The cost to be taken from the training budget. Prop Cllr DC 2nd Cllr EL carried
Cllr Kendall update
WCC were required to make £67 million savings before 2020, mainly due to reduced government grants. There was to be a consultation process and a budget calculator app on the WCC website. He reported a site visit on the Newbold Road and confirmed that an external contractor had been appointed to carry out ditch clearance.
10. Planning
10.1 Decisions
101.1 Approvals with conditions
16/02208/TPO |
G1 Lombardy poplar x 5 reduce height back to previous reduction points, remove deadwood and lift lower canopy to height of 2 metres above ground level by a mix of removal of small diameter stem growth and small laterals. T 1 Ash shorten back crown by approx.2.5 metres where overhanging roof. Thin crown by 20% and remove deadwood. Lift crown to 4 metres above ground level. |
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At |
6 Charlecote Fields |
For |
Mr Shepherd |
Noted
16/02241/FUL |
Erection of one dwelling with associated works |
||
At |
6 Kineton Road |
For |
Mr Page |
Noted
16/02230/FUL |
Proposed two storey side and single storey rear extensions, alter and replace windows and elevational treatment |
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At |
1 The Nurseries, Lowes Lane |
For |
Mr Rotchell |
Noted
16/02275/FUL |
Demolition of existing gatehouse and erection of replacement gatehouse and associated road and landscape works |
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At |
Wellesbourne Distribution Park |
For |
Mr McGuigan |
Noted
16/02524/FUL |
Installation of new Multi-Use Games Area (MUGA) with associated lighting and fencing |
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At |
Loxley Close |
For |
W & WPC |
Noted
16/02423/FUL |
Demolition of existing garage, construction of a two storey side, single storey rear extension and porch. All facades to be rendered. |
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At |
1 Wellesbourne Farm |
For |
Mr Pearson |
10.1.2 Refusals
16/01151/OUT |
Outline application (with all matters reserved) to enable the erection of one dwelling house with new vehicular access |
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At |
Pine Lodge, 42 Kineton Road |
For |
Mr Kendall |
Noted
10.2 Applications
1.
16/02698/FUL |
Construction of replacement storage building (retrospective) |
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At |
Golden Bamboo, 4 Newbold Road |
For |
Mr De Meng Clien |
Planning officer |
Richard Bergman |
Date |
10th October 16 |
No objection
2. Cllrs EL and DC declared a non-pecuniary interest as trustees of Chedham’s Yard as a neighbouring property.
Cllr RT also declared a non-pecuniary interest as a neighbour.
16/02822/FUL |
Construction of a single storey timber orangery to the side |
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At |
Orchard House, Bridge Street |
For |
Mr Unsworth |
Planning officer |
Sian Gardner |
Date |
10th October 16 |
No objection subject to the approval of the Conservation Officer
3.
16/02940/TEL56 |
Upgrade of existing streetworks pole (12.5m) and associated cabinets |
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At |
Orange site, land adjacent Fire Station |
For |
WHP Wilkinson Helsby |
Planning officer |
Sian Gardner |
Date |
|
No objection
4.
16/01684/FUL |
Demolition of existing barn, erection of dwelling for use by a disabled person, new vehicular access and associated works |
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At |
Fammington Court, Loxley Road |
For |
Mr Butler |
Planning officer |
Ed Pigott |
Date |
13th October |
The Council supported the application as it would cause very little change to the local environment and would support a local disabled person.
10.3 Neighbourhood Plan
10.3.1 Report John Hargis – noted
10.3.2 Draft letters of response to developers – for discussion
Amendments were agreed to the proposed letters.
ACTION |
Send letters to identified developers with copies to SDC |
BY |
Office/Cllr AP |
10.3.3 Recommendation that the Council follows the advice of John Hargis, contained in the attached email, and writes to Matthew Neal as suggested. Prop Cllr AP 2nd Cllr FH – motion carried
10.4 Date of next Area Planning Meetings: 5th and 26th October 2016 – noted
11. Finance Committee
11.1 Chairman’s report – noted
Cllr AS reminded Committee chairmen and organisations applying for a grant, to make their submissions before the end of the month.
11.2 Approval of amended Financial Regulations – one additional amendment was agreed
Recommendation to adopt Financial Regulations as amended Prop Cllr AS 2nd Cllr BH – motion carried
Cllr EL left the room
11.3 Approval of monthly accounts as per attached cheque list Prop Cllr AS 2nd Cllr BH – motion carried
Cllr EL returned to the room
11.4 Approval of staff salaries – Prop Cllr AS 2nd Cllr BH – motion carried
11.5 Monthly management reports – noted
11.6 Government Consultation on proposed changes to precept
11.6.1 The 2017/18 Local Government Finance Settlement
WALC Precept Consultation
ACTION |
Respond in writing taking note of the Finance Committee Chairman’s advice |
BY |
Clerk |
11.7 Date of next meeting – 8th November 2016 noted
12. Amenities and Highways Committee
12.1 Chairman’s report – noted
Cllr VB asked that there should be a larger sign on Walton Road indicating its unsuitability for HGVs and coaches
12.2 Correspondence
Fly tipping |
Charlecote (Wellesbourne) Management Company |
It was agreed to raise this subject in the Wellesbourne and Walton News
12.2 Date of next meeting 11th October 2016 – noted
13. WSCC Committee
13.1 Chairman’s report – it was noted that the date for the building show round was 18th October and not 19th as shown. Cllr AP said the new company now had 8 directors including 3 Cllrs and there had been a number of applications for the position of manager
13.2 This item was deferred for confidential session
13.3 Date of next meeting – 15th November 2016 – noted
14. Emergency Committee
14.1 Chairman’s report – noted
A meeting was planned with Orbit Housing on 5th October. The Emergency Plan would then be updated and only those pages that had changed would be reissued.
14.2 Date of next meeting – 25th April 2017 – noted
15. Office & Staffing Committee – Cllr RB
15.1 Chairman’s report
15.2 Resolution: that the grant made annually hitherto to the Wellesbourne and Walton News be replaced by an annual budgeted amount in the Administration section of the Council’s budget Prop RB Sec AP – motion carried
15.3 Staff/Councillor relations
This item was deferred for confidential session due to it being a staff matter
15.4 Date of next meeting – to be arranged
16. Christmas Lights
16.1 Cllr EL said the lights had been ordered and there would now be lighting in the precinct and on the village hall due to a productive meeting with representatives of the Street Fayre, Council and Walton Estate
17. Conservation Working Group
17.1 Chairman’s report – noted
18. Lengthsman
18.1 Quarter 1 report – noted
19. Chedham’s Yard
19.1 Cllr EL reported that 190 tickets had been issued for the recent Live and Local event and approx. 140 attended. CDs of the music were available to purchase.
Newsletter – noted.
Cllr RT left the meeting
20. Centenary Christmas Tree Festival – Methodist Church –
This was agreed in principle provided the Clerk felt able to participate.
21 Wellesbourne and Walton News – Cllr AP
21.1 Proposed contents
Chairman’s report – Cllr AP
Fly tipping
Police presence in the library
Reminder for Remembrance Service
22. Cllr and Clerk Exchange of Information
Cllr AS congratulated the Clerk on the successful application for a public sewer in Wellesbourne
Cllr AP said the vicar had agreed that a Christmas tree could be located at Walton church
23. Items/reports for the next meeting by 18th October 2016 – noted
Table of monthly meeting dates – noted
Amenities and Highways |
11th October |
Extraordinary meeting – Neighbourhood Plan |
18th October |
Confidential
Under section 100A of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 and Part 1 Schedule 12A of the said Act, that the public will be excluded.
15.3 A staffing matter was discussed.
Cllr AS took the chair
13.2 Consideration of the Lease from the Parish Council to the WSCC Company
Amendments were suggested by Cllr AS
ACTION |
Send amendments to Council solicitor for comments |
BY |
Office |
There being nothing further to discuss the meeting closed at 10pm
Chairman Cllr Mrs Prior
Signed …………………………….
Date ……………………………….