Extra-Ordinary Full Council meeting, 16/8/2016 – Minutes


Minutes of an Extra-ordinary meeting of the Council on Tuesday 16th August 2016 at 7.15pm at the Parish Council Office at 2 School Road, Wellesbourne

Present: Chairman: Cllr Mrs Prior  Councillors: Heaton, Kendall, Lawley, Mrs Michael, Shepherd

Clerk: Mrs Scriven          Members of public: 5

  1. Welcome
  1. Apologies for Absence – Cllrs Mrs Bartlett, Mrs Bolton, Close, Mrs Hurdman, Thomas
  1. Confirmation of the order of the Agenda – agreed
  1. Identification of any items that might be resolved for confidential session – none
  1. Declarations of Interest

Cllr Lawley, non pecuniary interest in matters pertaining to Chedham’s Yard as a Trustee

Cllr Mrs Michael non pecuniary interest in matters pertaining to Dog Close, as opposite residence. 

  1. Open Session for members of the public to raise any matters of relevance to the Parish 

Mr Moffatt, Church Street, raised concern about possible impact on residents from development medical centre on Dog Close

Mrs Dane, Newbold Road (on behalf of the Village Hall) asked the Parish Council to register its postal address as a new account with ESPO as the cut price stationery company would only deliver to a business address. Concern was raised relating to the plan16/02473/REM, reference ownership of the areas not marked on the plan area, lack of consultation with residents concerning thesolar panels, and safety aspects of the SUDS.

Miss McDonaugh, Mountford Close, asked if the barrier to the site would stop access to the parking area agreed to replace the spaces lost from the layby. She expressed concern about vehicles turning right from the site as the sun obscured clear vision splay

Mr Podbury, Kineton Road, said the Multi Use Games Area (MUGA) would make people walk on the cricket pitch and asked if it could be moved across a meter. He asked how MUGA users would be protected from any cricket balls

Mrs Cook, Church Street expressed her sadness at the decision by Walton Estate not to permit Christmas lights in the precinct.

  1. Urgent Planning – Cllr AP
  2. 1.
16/02473/REM Reserved matters application relating to appearance, landscaping and scale pursuant to outline planning permission ref. 15/00595/OUT for a new medical centre, car parking, landscaping and associated infrastructure (layout and access approved previously).
At Land off Dog Close, Bridge Street For Hastings House Medical Centre
Planning officer Jay Singh Date 26th August 16

The Council support the application but requested that the applicant supply further clarification of the following

The barrier should be forward of the parking on the right as you enter the site to permit the spaces to be used after the surgery site closes (these spaces were to replace those lost from the layby) clarification of ownership and maintenance of the areas within the blue hatched areas gate on the perimeter fence should be wide enough for field grounds maintenance machinery to gain access to the public site as well as an accessible gate as an ancient right of way exist across the land for livestock movement.

Further clarification of the safety measures to be taken around the SUDS (as they are sited in a public area and will potentially fill with water) detail of the solar panelling – type height etc and whether neighbouring properties have been contacted about any potential impact they might have on residents.


16/02524/FUL Installation of new Multi-Use Games Area (MUGA) with associated lighting and fencing.
At Wellesbourne sports and Community Centre For Wellesbourne & Walton PC
Planning officer Jamie Whitehouse Date 31st August 2016


Payment of outstanding invoices as per attached cheque list Prop: Cllr Kendall, 2nd Cllr Heaton Carried
  1. Cllr and Clerk exchange of information

Cllr BH raised concern relating to cars pulling out of the layby’s on Bridge Street without regard to passing cyclists

Cllr EL said the disabled bay outside the chemist was still attracting vehicles without blue badges on display. The Clerk said thesign did not request the badge to be displayed only that you must be a holder of a badge making enforcement difficult.

Live & Local were putting on a musical Chedham’s Yard story book at St Peter’s Church (FREE but tickets required) 9th Sept.

  1. Date of next meeting 6th September 2016

There being no further business to discuss, the meeting closed at 7.55pm

Chairman….Cllr Shepherd……..   Signed…………………………….    Date…………………….. (Completed 23.8.16)