WELLESBOURNE and WALTON PARISH COUNCIL
Minutes of the Amenities Highways Committee which met on Tuesday 9th August 2016 at 7.30 pm at the Parish Council office at 2 School Road, Wellesbourne
Present: Chairman Cllr Close, Cllrs Heaton, Lawley, Mrs Michael and Mrs Prior
Minutes taken by Admin Asst Mrs Lipman Members of the public 4
- Approval of Apologies for Absence
Apologies were given and accepted from Cllrs Mrs Bolton and Thomas and non-Cllr Mrs Cook
- Declarations of Interest
Cllrs DC and EL declared a non-pecuniary interest in Chedham’s Yard as trustees
- Confirmation of the order of the Agenda and identification of any items likely to be resolved to confidential session – Additional item speed limits on the A429 was added at 16.3 and items Christmas Lights and cycle routes were added at item 24 and 25.
- Confirmation of the minutes of the Amenities/Highways meeting of 14th and 28th June 2016 – these were agreed as a true record and signed by the Chairman of the Council
- Approval of Terms of Reference – approved
- Matters arising:
Residents’ complaints regarding water spray from car wash in Warwick Road
Following a meeting with Cllrs DC/BH it was agreed that the car washing facility should be moved further back and the hedge left to grow.
|ACTION||Write to Mr Francis thanking him for his co-operation||BY||Office|
Litter by garages at rear of shops in Kineton Road – the problem had been resolved
Installation of Bollards at Chestnut Square/Chapel Street update – installation awaited from WCC
Gyratory signage – update – signage awaited
- Open session for members of the public to raise any matters of relevance to the Parish
Geoff Rose, Grange Gardens supplied pictures of flooding at the Equidebt site. He raised concerns that a stump grinder had damaged the storm water drain system and asked that SDC planning should be informed
Mike Podbury, Kineton Road said the public were ignoring the disabled parking spaces because the signage was white rather than the customary yellow. He also asked how the restrictions were to be enforced and when the safety railings on Bridge Street would be replaced.
John Brewer, Waterloo Close submitted a list of defects concerning highways and the general appearance of the village. He had backed this up with a comprehensive email to the Council.
Pat McDonaugh, Mountford Close said she was suffering from young people in cars speeding around Mountford Close in the middle of the night.
- Budget 16/17 – It was noted that the Committee was underspent and this should be taken into account when budgeting for 17/18
- Appearance of Village
10.1 Grass cutting
It was agreed that the land cut by the PC contractor was looking good in contrast to the parts of the village cut by SDC.
|ACTION||Write to Thomas Fox to thank them for good work||BY||Office|
|ACTION||Contact Jennifer Wharton at SDC to ask for a meeting||BY||Office|
10.2 OSCARS (Over Sixty Community and Recreation Scheme) report of a meeting held 20th July 2016)
Request for public seating
|Proposal for public benches around Wellesbourne||OSCARS|
Cllr CM reported that the meeting she had attended was very positive with many initiatives proposed. She would liaise with information regarding the siting and funding of benches
- Parish Council Handyman
11.1 Update of completed tasks – noted
- Childrens’ Play Areas
12.1 Monthly play inspection report – noted
- Mountford Sports Field – items identified for attention together with priority rating
(1 soon, 2 fairly soon 3 in the future)
13.1 Manhole cover by lychgate trip hazard 1
13.2 Manhole cover by playground 3
13.3 Dead Elms alongside of Constance Harris Close 3
13.4 Concrete by Constance Harris fence 1
13.5 Horizontal hurdles opposite Westfield Crescent 3
13.6 Uneven ground around the cricket club 1
13.7 Removal of concrete posts by cricket net 1
13.8 Worn bin by bowls Club entrance 2
13.9 Worn trim trail posts by WSCC 3
13.10 Loose fence rail opposite WSCC 2
13.11 Tired and worn dog bins 3
|ACTION||Liaise with handyman regarding time schedule||BY||DC/Office|
13.12 Request from Sports Association for a pedestrian gate at Bowls Club entrance
Cllrs agreed with a suggestion from the Sports Association that that the current metal gate should be removed and not replaced.
|ACTION||Liaise with handyman regarding time schedule||BY||DC/Office|
- Dog Control on Mountford Sportsfield – DC
14.1 Request for dog ban on sports pitches by Sports Association – correspondence from Mr Podbury noted. Following a meeting with Mr Podbury the wording of signage had been agreed and Cllrs agreed to purchase 15 signs requesting users of the Mountford Sports field to keep their dogs off the cricket field.
14.2 Correspondence – noted – item deferred to next A/H meeting.
|Dog ban||Helen Allman|
|ACTION||Reply to Mrs Allman||BY||AP|
- Dovehouse Play Area
15.1 Weeds at Farrington Close end 1
15.2 Bindweed covering all boundary hedges 1
|ACTION||Seek quotation from Thomas Fox for clearance of bindweed||BY||Office|
Cllrs agreed to employ the Council contractor to clear the bindweed provided the cost was in line with work carried out on the last occasion.
15.3 Gate catch at Duxford Close obstructed 1
|ACTION||Instruct handyman if contractor not imminently carrying out hedge pruning||BY||Office|
|Request for tree thinning||Rosemary Philpott, Farrington Court|
Cllrs agreed to defer a decision for further investigation.
|ACTION||Reply to Mrs Philpott||BY||Office|
16.1 Fletchers Way roundabout- WCC
16.2 Blocked gullies on Loxley Road
|ACTION||Liaise with SDC enforcement||BY||EL/Office|
16.3 Speed restriction on A429
Cllr EL raised concerns on the implementation of new speed restrictions on the A429. He said these did not accurately represent what had previously been agreed and the matter was being investigated by county WCC Cllr DK
- Bus shelter cleaning
17.1 Claim for reimbursement
Information on contact awaited from Cllr DK
17.2 Cleaning of Joseph Arch plaque
It was agreed to obtain quotations for painting the words on the plaque and to ask the Unite union for a contribution.
18.1 Proposed Parking restrictions – now in place and being enforced by the enforcement team
18.2 Parking on Dovehouse sportsfield verge
Cllrs agreed to purchase signs to concrete into grass in order to keep the grass in good condition during the winter months
It was agreed to engage Community Payback to remove current graffiti
|ACTION||Liaise with Community Payback team and obtain written consent from householders||BY||EL/Office|
- Community Speedwatch
|ACTION||Contact those residents who are interested in being trained||BY||AP/Office|
- Public transport
Changes to X15/X18 service
Cllr Anne Parry (SDC) had reported that there was no response from Stagecoach
- Correspondence EL
|Equidebt site drainage||Geoff Rose|
|ACTION||Liaise with Geoff Rose and planning department and copy to Cllr DK||BY||EL/Office|
|Highways matters||John Brewer|
- Ettington Road layby
Response from police was that residents must always ring 101 and ask for a crime number
- River pollution at Bridge Street
WCC to carry out survey as agreed in very near future
- Public rights of Way – nothing to report
- Cycle Routes
The Clerk had still been unable to get a response from Sustrans. Email from David Johnston noted regarding safer routes to schools.
|ACTION||Liaise with Larry Granelly (Chair Wellesbourne Primary School)||BY||AP/Office|
- Christmas Lights
Cllrs EL reported that following correspondence from Sheldon Bosley regarding siting of lights it was necessary to have a meeting with the chosen contractor, Cllrs EL/CM/AP to attend.
|ACTION||Set up meeting with chosen contractor||BY||EL/CM/Office|
- Committee and Clerk Exchange of information
Cllrs agreed with Mr Brewer that the area around Sainsbury’s on the Loxley Road needed attention and the visibility from Dovehouse Drive first exit should be improved.
|ACTION||Write to Sainsbury’s regarding the unkempt shrubbery at the front of the site||BY||Office|
|ACTION||Instruct lengthsman to cut back vegetation on corner of Dovehouse Drive and discuss a time scale with the lengthsman regarding the widening of the footway along Loxley Road||BY||DC/Office|
|ACTION||Contact Angela Lloyd (SDC) regarding provision of litter bin at Sainsbury’s bus stop||BY||DC/Office|
Cllr AP reported that she had met with the police together with Cllr EL and the Clerk.
Cllr CM reported that a further Wellesbourne “Happy Video” was to be scheduled for Christmas
Cllr BH reported a poor mobile phone service
Cllr EL reported a concert entitled Chedham’s Stories planned for Friday 9th September in St Peters Church. Tickets available from Live and Local on 01926 402173
- Date of next Committee Meeting 11th October 2016 – noted
Meeting ended at 9.30pm
Chairman Cllr David Close